School Regulations

  • School Regulations for English Language Programs’ students

    THESE REGULATIONS APPLY ONLY TO STUDENTS IN THE ENGLISH LANGUAGE PROGRAMS. IN THE CASE OF ISSUES NOT ADDRESSED BY THEM, THE GENERAL SCHOOL REGULATIONS WILL APPLY.

    Students are required to adhere to all School Regulations – especially the regulations for the students in the English language programs – that are part of the Student Guide provided to the first year students entering the University and that are also available on the University website. Any violation of the School Regulations will be subject to disciplinary action as deemed appropriate by the University authorities.

    § I.

    PREPARATION OF STUDENT DOCUMENTS

    The Dean’s Office requires up to seven working days for the preparation of document(s) requested by a student.

    § II.

    ORGANIZATION OF THE SCHOOL YEAR

    The school’s academic year starts in October and ends in June. However, the University reserves the right to extend the academic year into the months of July, August or September depending on class scheduling changes. Booking of travel tickets does not constitute a valid justification for missing mandatory University activities.

    § III.

    CONDITIONS FOR THE COMPLETION OF THE ACADEMIC YEAR

    At the beginning of each academic year all students are given a deadline by which they have to collect all credits and pass all examinations required for that particular academic year in order to advance to the next academic year. The deadlines are set by the Director of the Center for Medical Education in English, and students are informed about them at the beginning of each academic year.

    At the end of each academic year and before the deadline, all students are required to submit to the Dean’s Office their examination card (available online at the University online database). A failure to do so will result in the loss of right to advance to the next academic year. Also, all students are required to undergo periodic medical examinations and epidemiological evaluations at the University Outpatient Clinic according to the schedule provided below:

    – 4-year MD and 6-year MD Program – students are required to undergo the first periodic medical examination along with epidemiological evaluation at the end of the first year, with the second periodic medical examination to be repeated at the end of the fourth year.

    – 5-year DDS Program and 6-year PharmD (or 5-year Pharmacy) Program – students are required to undergo the first periodic medical examination along with epidemiological evaluation in the second year of studies, and the second round of medical examination must be repeated in the fourth year.

    – 3-year Physiotherapy Program – students are required to undergo the period medical examination along with the epidemiological evaluation at the end of the first year.

    Additionally, the first-year students are required to provide the Dean’s Office with a document that proves that they have received Hepatitis B vaccination.

    Satisfying these requirements is necessary for all students and it validates their eligibility for advancing to the next academic year of their studies.

    If a student fails to collect all credits and pass all examinations by the set deadline, the following rules apply:

    1) The first year students must complete all courses in order to advance to the next year. Failure to do so will result in a dismissal from the University.

    2) Except for the first-year students, a student may repeat course(s)/year only once during the whole course of study.

    3) Except for the first-year students, a student’s status may be changed to half-time or to active leave of absence.

    4) In an extraordinary situation a student may be given additional time to make up the missing credits and examinations. If a student fails to meet extended deadline, his/her status could be changed to half-time or to an active leave of absence or he/she could be dismissed from the University.

    The excuses for failing to attend any mandatory classes must be presented to the course coordinator and to the Dean’s Office as soon as possible, but no later than seven working days from the beginning of the absence period. Course coordinator excuses absences on the basis of documentation presented by a student. In case a student does not present the excuse, the absence period will be treated as unexcused. Any emergency situations must be reported to the course coordinator and to the Dean’s Office as soon as it is possible. In case a student is absent in more classes than the allowed number specified by the regulations for each course, that student must report immediately to the Dean’s Office in order to clarify the situation.

    In case of an absence period exceeding allowed number of days caused by participation in licensing examination or job interview a student is allowed to make up for the missing classes free of charge with the other student group in the current academic year. If such making up of classes will not be possible, then a student is offered to make up the classes in the following academic year or is offered to take an individual course (for an additional fee). Student is required to report such absence at the Dean’s Office as soon as possible.

    Student is required to take classes with a student group that he/she was assigned for by the Dean’s Office. In case a student unofficially changes student group or date of classes assigned primarily by the Dean’s Office, it may result in lack of crediting the classes and the necessity to make up the classes additionally and for an additional fee.

    In extraordinary situations (e.g. in case students do not meet the conditions for completing the course)  a course coordinator has a right to change the form of credit for a course during the academic year after Dean’s approval.

    In order to receive Dean’s approval for individual course of studies, a student is required to have a min. GPA of 4.5, have no outstanding fees and have impeccable reputation.

    § IV.

    HALF-TIME STATUS

    In justified situations, a student who has not collected all course credits required in a given year of study may be able to obtain credits for these courses in the next academic year, depending on the Dean’s approval. If the repeated subjects interfere with the course of study in the next academic year, the student’s status is changed to half-time. This means that the student repeats the previous year’s course(s) and simultaneously continues his/her studies with approximately half-load of the next year’s courses. The half-time course of study is designed and approved by the Director of the Center for Medical Education in English. In the following year, the student still retains half-time status and completes only the remaining courses, without the possibility of taking the courses from the higher year. In some extraordinary situations, though, the Dean may allow the student to take the next year’s courses as well.

    The University reserves the right to change a student’s status into half-time if he/she is late by two weeks or more after the commencement of the academic year.

    The student who was granted the half-time status is required to pay half of the tuition fee and the additional fees for the courses he/she has to retake.

    The half-time status may be granted only once during the whole course of study.

    § V.

    ACTIVE LEAVE OF ABSENCE STATUS

    A student who has not received a maximum of three credits for courses included in the given year of studies, out of which one course may exceed 100 hours, may be able to collect those credits in the next academic year, after receiving the Dean’s approval. That student’s status is changed to an active leave of absence. This means that the student has the right to repeat the missing courses from the previous academic year without the possibility of taking the courses from the higher year. Only in some extraordinary situations, though, the Dean may allow the student to take the next year’s courses.

    The student who was granted an active leave of absence is required to pay additional fees for the courses which he/she has to retake.

    The active leave of absence may be granted only once during the whole course of study.

    § VI.

    CHEATING IN EXAMS AND TESTS

    Cheating in exams and tests is strictly prohibited. The penalty imposed on a student found cheating will be severe. Cheating in an examination will be dealt with as a disciplinary offence under these regulations. In particular, it is a disciplinary offense for a student to:

    1) Use mobile phones, cameras or other electronic devices in the examination room during the examination or test.

    2) Have unauthorised items or texts at his or her desk in the examination room during the examination or test.

    3) Make use of unauthorized items or texts during the examination or test.

    4) Copy from the script of another student during the examination or test.

    5) Dishonestly receive help from another person during the examination or test.

    6) Dishonestly give help to another person during the examination or test.

    7) Act dishonestly in any way, whether before, during or after the examination or test, so as to obtain an unfair advantage in the examination or test.

    8) Act dishonestly in any way, whether before, during or after the examination, so as to assist another student in obtaining an unfair advantage in the examination or test.

    § VII.

    DISCIPLINARY PROCEDURES

    Student Behavior Observation Form

    The University uses Student Behavior Observation Form (SBOF) where one can record unprofessional behavior of particular students. The forms will be attached to student files and the monitoring commission members appointed by the Dean will meet the student in order to discuss the problem. The student will be kept updated in the case. A report from the meeting of the monitoring commission with the student will be kept in the student’s files. If the monitoring commission does not agree with the reported objections towards the student’s behavior, the documents, namely the SBOF form and the protocol from the meeting with the monitoring commission, will not be kept in the student’s files. Receiving three and more SBOF forms can result in passing the case to the Disciplinary Commission. If, until the end of the studies, the student behaves faultlessly and the number of unprofessional incidents does not exceed two SBOF forms, the documents will be removed from the student’s file and will be destroyed before issuing of the graduation diploma.

    Cheating in exams and tests

    The student caught cheating in an examination or test will be dismissed from the examination or test with the failing grade. Also, a notification of this incident will be permanently placed in the student’s file. Additionally, the case may be forwarded to the Disciplinary Commission. The information of this incident may be also included in the student’s transcript and, if applicable, sent to the student’s loan provider.

    Substance abuse

    The University acknowledges that a person’s actions are his/her responsibility, but emphasizes that the possession, use or distribution of illegal drugs on University grounds will not be tolerated. Upon finding evidence of the unlawful possession, use or distribution of drugs on the school premises by any student, the University authorities will take appropriate disciplinary action including suspension or expulsion.

    Alcoholic beverages

    The possession or use of alcoholic beverages on the school campus is discouraged. Alcohol is banned at all times and under all circumstances in the University dormitories.

    Upon finding evidence of violations of these policies by any student, the University authorities will take appropriate disciplinary action including suspension or expulsion.

    Sexual harassment

    It is the University policy that no member of the community may sexually harass another. The purpose of this policy is to foster responsible behavior in an academic and working environment that is free of discrimination.

    Unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of sexual nature constitute sexual harassment when such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance, or it creates a hostile or offensive working or academic environment. Violation of this policy is subject to disciplinary action as deemed appropriate by the University authorities, including suspension or expulsion.

    Dishonesty and forgery

    Forging any kind of signature, stamp or document and using such documents is a crime. The University authorities will take appropriate disciplinary action against such student and will inform law enforcement authorities about this incident.

    Stalking, mobbing and emotional abuse

    It is unacceptable to behave in any way that involves: stalking, mobbing, group bullying, or isolating someone using the tactics of rumor, humiliation, innuendo, discrediting or intimidating in a verbal or written form – through letters, e-mails, voice or text messages etc. Students found responsible for such acts are in violation of school policies. The University authorities will take appropriate disciplinary action including suspension or expulsion.

    Life and health threatening situations

    Possession of a weapon or any other life and health threatening objects is strictly not allowed at the University. In case of violation of this regulation, the University will take appropriate disciplinary actions against such student and will inform law enforcement authorities about this incident.

    Copyright protection

    If a student distributes copyright protected materials (including peer-to-peer sharing) in an unauthorized way, the student is subject to criminal and civil liability and disciplinary action. The department which is responsible for copyright protection policy is the Center for Medical Education in English.

    Recording and unauthorized photo taking

    Audio and video recording as well as taking photos of especially patients, medical staff or medical equipment by students is not allowed at the University. Violation of this policy is subject to disciplinary action as deemed appropriate by the University authorities, including suspension or expulsion.

    § VIII.

    INDIVIDUAL MAKE-UP AND ADDITIONAL COURSES

    All individual make-up and additional courses – that are organized specifically for a group of students or for one student – must be paid by the student(s) concerned and the fee rates are calculated as follows: the University adds 35% to the costs of the course arranged by the course coordinator and divides this amount among all course participants.

    In case a student joins the classes that are already planned for the other student group, he/she pays the fee in the amount of 54 PLN/h.

    Student is required to make up missing classes in the number of hours assigned to the course according to study program. Making up the classes maybe performed in decreased number of hours only upon approval of the course coordinator and Director of the Center for Medical Education in English.

    § IX.

    TRANSFERS

    Transfer from one English language program to another English language program at PUMS (does not concern transfer to the 4-year MD program)

    A student who has begun studies at the 1st year of a given English language program, has the alternative to transfer to the 1st year of another English language program, provided that the student fulfills the following requirements:

    1) The student has to undergo the admission process for the given program from the beginning.

    2) The student is exempted from paying the interview fee, however has to pay the processing fee.

    3) If the student is accepted to the chosen program, the student is exempted from attending and paying for the pre-study course, on condition that the student has already participated in the course (does not apply to the 4-year MD program students).

    Transfer from the Polish program into the English program

    The transfer from the Polish program into the English program is not permitted.

    Transfer from the other University

    The University does not accept transfers from the other Universities.

    § X.

    CREDITS FOR CLASSES TAKEN AT PREVIOUS SCHOOL OR UNIVERSITY, REACTIVATION

    It may be possible for a student to receive a credit for a course that he/she has already taken at a previous school or university. In order to arrange for such credits transfer, the student has to contact the Dean’s Office by the end of December of the given academic year, but no later than two weeks prior to the start of the course. The Dean makes a decision whether to recognize the course credits from a different school, after prior consultation with the course coordinator and with the Director of the Center for Medical Education in English. The decision can be either positive or negative. In each case the student is required to pass the final examination (NBME examination – in case of a course that ends with such examination) or final test at PUMS, in order to be granted a credit/grade for the course he/she is to be exempted from. However, the University does not provide any refunds for classes that a student is exempted from.

    In case a student wants to receive credit for a course that he/she has already taken earlier at PUMS, the decision concerning the credit is made by the Dean after prior consultation with the course coordinator and the Director of the Center for Medical Education in English. However, the University does not provide any tuition refunds for courses from which a student is exempted.

    As for examinations taken earlier at PUMS, a student may be exempted from such examination if the grade from the earlier examination completed at PUMS is at least 4.0 (good) or higher.

    Moreover, all the student activity performed before the commencement of studies will not be accepted toward the practical summer training that the student is required to complete during the study course.

    Separate regulations apply to students in the Erasmus exchange program.

    Student is allowed to reactivate, according to the General School Regulations, only within 3 years from the date of withdrawal from the list of University students.

    § XI.

    ELECTIVE ROTATIONS, SUMMER PRACTICAL TRAINING, ELECTIVE COURSES

    ELECTIVE ROTATIONS – concerns 4-year MD program students

    In order to complete the fourth year and receive a diploma, students of the 4-year MD program must have completed 16 weeks of elective rotations. The electives may be performed in a clinical area chosen by the student according to his/her interest. The electives may be completed at our University or at any other hospital (affiliated with the University) or alternatively in other medical center that has been chosen by the student (after the consent from the Director of the Center for Medical Education in English). The student may complete a research elective instead of a clinical one.

    All elective rotations must be completed in the semester which a student signs up for, i.e., all 16 weeks of electives must be completed either in the fall semester or in the spring semester of the fourth year. Moreover, a student is required to inform the Dean’s Office about the place and time of the elective rotations at least 2 weeks prior to their commencement. Failure to complete an elective rotation course by a student in an appointed semester is treated as unexcused absence.

    If a student fails to pass an elective rotation course, the student is required to repeat the elective course from the same clinical field that he/she chose previously.

    Electives completed at a University hospital which is not a clinical hospital affiliated with the Poznan University of Medical Sciences

    It is the responsibility of the student to apply to a chosen University for the elective rotation. The student must apply through the PUMS Dean’s Office in order to receive credit for these electives. The student fills out all the appropriate application documents, as required by the particular University, and attaches an Elective Evaluation form, available on the University website, which must be completed by the elective rotation supervisor at the end of the elective rotation.

    This form must bear a given University’s seal/stamp confirming the completion of the elective at that University. Should that institution not have a seal or stamp available, it must furnish an official statement on its letterhead containing the following information: (a) student’s name and surname, (b) elective title/subject, (c) dates and length of that elective. This letter must be signed and dated by the elective supervisor. Once completed and properly filled out, the original elective evaluation form – with the seal/stamp or accompanying letter from elective supervisor – must be sent directly to the Dean’s Office from the University where the elective was taken. This allows the graduating student to receive due credits and to receive his/her graduation diploma. In some extraordinary situations there is a possibility to receive credit for elective rotations based on the elective evaluation form from the medical center where the electives were performed in case such center refuses to fill out the PUMS elective evaluation form.

    It is the student’s responsibility to become familiar with a particular country’s or state’s requirements at the place where he/she is planning to do his/her residency, with respect to the maximum number of weeks of electives that could be completed outside of PUMS.

    Please note that in order to take a residency in the state of New York, students are allowed a maximum of 12 weeks of electives in that state and the remaining 4 weeks must be completed at PUMS.

    Elective rotations completed at the Poznan University of Medical Sciences

    If a student decides to do his/her electives at PUMS, he/she is obliged to arrange for them on his/her own. The student should contact a teaching assistant in the chosen University department and make arrangements directly with the elective supervisor. Then, the student must write an official letter to the Dean requesting his/her approval. This letter should be submitted at least two weeks prior to the start of the elective rotation. It should specify the following: name of elective coordinator, department name, dates of instruction, number of weeks and scope of instruction – and it must have been signed and approved by the elective supervisor. Following the Dean’s approval, the student may start the elective. Afterwards, in order for the student to receive the credit for the elective rotation, the Dean’s Office must receive a complete and properly filled out original elective evaluation form from the elective supervisor.

    SUMMER PRACTICAL TRAINING (concerns students of the 6-year MD program, 5-year DDS program, 6-year PharmD program and 3-year Physiotherapy program)

    Students are required to do their summer practical training according to their study schedule. Summer practical training must be completed during summer months. It cannot be performed at the same time as regular classes. Summer practical training can be completed at PUMS or outside PUMS.

    ELECTIVE COURSES (concerns students of the 6-year MD program, 5-year DDS program, 6-year PharmD program and 3-year Physiotherapy program)

    If a student wants to sign up for elective courses, he/she has to fill out the online form available at the following website: https://uczelnia.ump.edu.pl. The courses take place at PUMS. A students has a certain number of ECTS points for elective courses at his/her disposal assigned to him/her by the Dean’s Office. It is a difference between number of points required to receive credit for the whole academic year and the number of points obtained from the required courses. A student may sign up only for the courses the Dean’s Office entitled him/her for. Elective course will take place and signing up for it is effective in case: (a) at least 12 students sign up for the elective course or (b) at least 50% of students entitled by the Dean’s Office to take the course, signs up for it. Detailed regulations concerning elective courses are available on the website where a student signs up for elective courses.

    § XII.

    TRANSCRIPTS

    Every student/ graduate is entitled to receive up to five transcripts free of charge throughout the academic year. Each additional transcript costs 30 PLN, payable to the individual student University subaccount. Transcripts are preferably sent directly to the institution appointed by the student. In justified cases, the transcripts may be given to the student but only in a sealed envelope. The student may receive only a transcript copy bearing the “unofficial” stamp.

    §XIII.

    INSURANCE, STUDENT VISA AND TEMPORARY STAY CARD

    It is the student’s responsibility to arrive in Poznan with a health insurance policy valid in Poland. All students at the Poznan University of Medical Sciences are obliged to have an insurance policy which entitles them to use the services of the Polish medical healthcare system. A student’s failure to obtain such a health insurance policy absolves the University from responsibility for covering the cost of a student’s medical treatment in Poland. Furthermore, all first-year students are required to deliver the certificate of valid health insurance to the Dean’s Office no later than December 30th of their first academic year.

    Also, each student is obligated to legalize his/her stay in Poland and deliver to the Dean’s Office a copy of his/her valid student visa or temporary stay card by December 30th of their first academic year. If and when the visa or temporary stay card expires, the student is required to provide the Dean’s Office with a photocopy of a new document which proves that his/her stay in Poland is legal.

    § XIV.

    COMMISSION EXAMINATIONS, NBME EXAMINATIONS, USMLE EXAMINATIONS AND RESIDENCIES

    Commission examinations

    1) A student who questions the fairness of an examination has the right to apply to the Dean, within seven working days following the results announcement of the examination, for an examination by the presence of a commission. In his/her application the student must provide a detailed description of the irregularities experienced during the examination. The decision of granting the permission to attend a commission examination is made by the Dean, after reviewing the student’s application.

    2) The commission examination consists of two parts – written and oral.

    a) Written part contains five randomly selected questions. The student is supposed to provide essay-type answers. To pass this part the student has to provide at least three fully satisfactory answers. The percentage threshold for passing a test cannot be lower than 60%. Failing the written part results in not being admitted to take the oral part, and, consequently, in failing the commission examination.

    b) The oral part consists of five randomly selected questions. The student is supposed to answer these questions in front of the commission. To pass this part the student has to provide at least three fully satisfactory answers.

    The passing of both parts – written and oral – is necessary to pass the commission examination.

    In extraordinary situations, commission examination may be performed in a form of a practical examination. The type of examination is determined by the Dean.

    3) If necessary, the commission examination may be ordered and initiated by the Dean.

    4) The date of the commission examination is set by the Dean no later than fourteen days following the submission of the student’s appeal to the Dean’s Office requesting the examination by a commission.

    5) The examining commission that conducts the examination is appointed by the Dean and consists of:

    a) the Dean or his/her designate as chairperson,

    b) an academic teacher entitled to conduct examination,

    c) the examiner who conducted the previous examination as an observer with an advisory vote,

    d) other academic teacher entitled to conduct examination, who represents the same discipline, or one closely related to it,

    e) at the student’s request, as observers, a tutor for the given year of study or a representative of the student government.

    6) The examiner who conducted the previous examination cannot be the head of the commission.

    7) At the student’s request the Dean may appoint a person identified by the student to be the other specialist mentioned in item 5c) above.

    8) The result of the commission examination is final.

    NBME Comprehensive Basic Science Examination (concerns medical students only)

    NBME Comprehensive Basic Science Examination (CBSE) or its equivalent is the examination that ends the basic sciences portion of studies. It is an obligatory examination for all students. The first attempt of the CBS examination takes place after the end of the Basic Science Review Course. The results of the examination are included in the grade transcript in the form of the number of points scored.

    Passing the CBS examination is the requirement for the commencement of the clinical sciences portion of the studies. Number of points required to pass the CBS examination will be announced yearly in the Directive of the Program Board of the Center for Medical Education in English. Students are required to take the CBS examination on the day appointed by the Dean’s Office.
    Students who meet the criteria for applying for USMLE Step 1 examination (see details below) can also be allowed to commence the clinical portion of studies based on this criteria.
    There is a possibility to receive an approval for commencement of clinical sciences portion of the studies in a different mode. The details regarding this mode will be announced annually in the Directive of the Board of the Center for Medical Education in English at the beginning of each academic year (this section applies to students who begin their studies in the academic year 2012/2013 and in the consecutive academic years).

    Certification of USMLE Step 1 application (concerns medical students only)

    The application for USMLE Step 1 will be signed by the Dean after a student completes all basic sciences courses from the curriculum (which means obtaining all credits and passing all required examinations) and also passes (according to passing USMLE Step 1 criteria) NBME Comprehensive Basic Science (CBS) examination which completes the basic sciences component in the University curriculum. The CBS examination will be scheduled after completion of all basic sciences courses.

    A result of the CBS examination on the level of at least the predicted passing threshold for the USMLE Step 1 examination for the given academic year, allows the students, who are willing to take the licensing examination (e.g. USMLE Step 1), to obtain the permission from the Dean to take the licensing examination. In that case, the Dean will sign the appropriate documents that allow a student to take the licensing examination. A student has the right to improve the result of the CBS examination twice. If a student does not obtain the required number of points in any examination attempt, the permission to take the licensing examinations will be granted only after the student has obtained the graduation diploma.

    For outstanding students there will be a possibility to apply for USMLE Step 1 earlier, prior to taking NBME Comprehensive Basic Science examination. The conditions for meeting this criteria will be announced annually in the Directive of the Board of the Center for Medical Education in English at the beginning of each academic year.

    Please note that when applying on-line for any Step of the USMLE, the student has to choose in the field ‘MEDICAL SCHOOL’ – POZNAN UNIVERSITY OF MEDICAL SCIENCES, CENTER FOR MEDICAL EDUCATION IN ENGLISH, and NOT: MEDICAL FACULTY I. The applications with “MEDICAL FACULTY I” will not be authorized by the Dean.

    The application for USMLE Step 2 will be authorized only after passing the USMLE Step 1.

    Student/graduate is required to provide the University with the result of USMLE examinations.

    Rules and regulations for NBME examinations pertinent to all medical students:

    1) The NBME examinations are mandatory and can be administered on Saturdays, due to the amount of time required to take them and to eliminate the possibility of interfering with the class schedules. In some extraordinary situations NBME examinations can be taken at weekdays in the late afternoon. Moreover, NBME examinations can take place only at the University premises.

    2) The NBME examinations will be scheduled preferably one week after the end of the course. Examinations scheduled for the end of each semester can be taken earlier, i.e., on the first Saturday after the end of the course. Students who leave for vacation before obtaining scores and who have failed will be required to adhere to the examination make up dates set by the course coordinator.

    3) Registration for the NBME examination from a given subject is available online after logging in at https://uczelnia.ump.edu.pl. A student can register for two dates of the NBME examination from a given subject. The procedure is as follows:

    – a student will be automatically assigned to the first date for his or her group/year/program for the NBME examination from a given subject, according to the examination schedule suggested and approved by the Dean’s Office,

    – up to 26 days prior to the examination day a student has the right to change the examination date by choosing a different one from the dates appointed by the Dean’s Office; after that time the only possibility of changing the date will be available if the student presents valid excuse (e.g. taking the USMLE examination); such request has to be send to the e-mail address of the coordinator of the particular course and to the e-mail address of the administrative assistant responsible for the appropriate year/program at the Dean’s Office; the final decision regarding change of examination date will be made after having consulted one of the Associate Deans of the Center for Medical Education in English,

    – if a student is not present at the examination that a student has registered for, a student is charged with the examination fee and receives the unsatisfactory grade for that attempt,

    – if a student presents a valid excuse from the examination in the form of a physician’s note, a student may register for another date, after receiving approval from the course coordinator and the Dean’s Office,

    – the Dean’s Office requires the right to change the date of NBME examination in case 20 days prior to the examination the number of students assigned to the particular date of examination is lower than 10.

    4) Students may be admitted to take the NBME examination only after having received the course coordinator’s approval. Should there be any administrative issue, the student may be conditionally allowed to take the examination, but the scores will be released only after those issues have been resolved.

    5) Students must bring their ID card to the examination.

    6) Students must be present at least 30 minutes before the exam. Student who arrives more than 30 minutes late will not be allowed to take the examination and will receive a failing grade.

    7) Students are not allowed to bring any personal belongings to the examination room – including cell phones, watches, computers or any other electronic devices, as well as food or beverages.

    8) Students may be dismissed from the examination with a failing grade in the following circumstances:

    – if caught cheating during the examination (see § VI and VII)

    – if behaving improperly

    – if engaging in any conversation with other exam takers during the examination period

    – if caught possessing any personal belongings which are listed in item 7, according to § VI.

    9) Only one student at a time may be allowed to leave for the restroom.

    10) Students who finish the examination earlier may leave the examination room.

    11) If a student is not present at the examination (unless excused for medical reasons – according to § 31 of the General School Regulations); or if the student does not pass the NBME examination, then the student must take the examination provided by the course coordinator on a date arranged with him/her. In case of an unexcused absence, a student receives failing grade and/or 0 points from the first attempt. Any emergency situations must be reported to the course coordinator as soon as possible.

    12) The make up examinations are departmental examinations (does not apply to the NBME Comprehensive Basic Science Examination – CBS) and may be graded for the maximum score of 4.0 (good).

    13) It is possible for a student to retake the NBME examination again, but only at the end of the repeated course.

    14) The passing grade and the grading system are determined by the course coordinator based on the scores released by NBME. The NBME examination grade may not be equal to the final course grade.

    15) Any changes to the NBME examination schedule are possible within three weeks from the release of the NBME schedule to the students, and only through a written notice delivered to the Dean’s Office by class representatives.

    16) If a student is not present at the NBME examination (unless excused for medical reasons – according to § 31 of the General School Regulations); he/she will have to cover the cost of this examination which is equal to the cost of purchasing one examination for a student from NBME by the University.

    17) The examination room where NBME examinations are administered is under video surveillance.

    18) In case of courses that finish with NBME examination, it is the first examination attempt. For students who take prior to NBME examination the make-up examination, NBME examination is counted as failed (in that case first examination attempt is 2.0).

    19) In case of Erasmus students, they are not required to take NBME examinations. However, if Erasmus student is interested in taking NBME examination, he/she is required to inform course coordinator and the Dean’s Office about this fact at least 7 days prior to the examination date. In case of Erasmus students who do not take NBME examinations, it is the course coordinator who decides about the form of the examination.

    Dental Comprehensive Basic Science Examination – DCBSE (concerns DDS students):

    The Dental Comprehensive Basic Science Examination evaluates the knowledge and the student’s degree of preparedness for the Part 1 of the National Board Dental Examination, NBDE.

    In order to complete the fourth year of the DDS program all students must satisfy the following requirement:

    • Take the Dental Comprehensive Basic Science Examination after completing the third year or during the fourth year. The examination score will be recorded in the student’s transcript. This examination concludes the basic sciences component of the curriculum (this regulation applies to students who started their studies in the academic year 2011/2012 or later)

    § XV.

    PERSONAL DATA PROTECTION

    According to the policy on protection of personal information, the Dean’s Office does not disclose the information regarding students and their academic progress to any third party – including parents – without the student’s formal written consent.

    § XVI.

    ELECTRONIC MAIL AT THE UNIVERSITY SERVER

    Electronic mail is the official University staff communication channel with students. Each student receives his/her own e-mail account at the University server where information from the University is sent to. All comments or questions related to functioning of the electronic mail should be sent to technicalsupport@ump.edu.pl. Timely reception of the information sent via electronic mail is students’ sole responsibility (students are strongly advised to check their e-mail account and read the e-mails at least twice a week). Redirecting messages sent to the University electronic mail account to any personal electronic mail account is not permitted.

    § XVII.

    TUITION FEE REFUND POLICY

    The resigning student is entitled to the return of the tuition fee – reduced by 1/9 or 1/10 (depending on the number of months of studies scheduled for classes in the academic year in question) for each commenced month of the studies within the period covered by the payment and by the handling fee amounting to 5% of the paid tuition. The resignation date is the date of receiving by the University the student’s written resignation statement.

    In all withdrawal cases of students who have an outstanding United States Government Guaranteed Loan, the Notice of Withdrawal will be sent promptly to the lender and to the approving agency.

    § XVIII.

    PROFESSIONALISM AND DRESS CODE

    It is important to dress and behave in a way that shows respect to faculty members, fellow classmates, medical and administrative staff, and patients whom the students have contact.

    Professionalism

    Students are required to:

    o respect other people’s rights to privacy and dignity

    o knock and wait for a response before entering closed rooms

    o discuss confidential or sensitive information about patients only with other medical professionals involved in the diagnostic and treatment processes

    o be tolerant of cultural differences

    o wear a name badge or a name tag so that the student’s name is clearly visible at all times

    o refrain from eating, drinking and gum chewing during lectures, seminars, classes, laboratories and clinics as well as any official ceremonies that take place at the University

    o avoid personal conversations with fellow students in the patients’ presence

    o refrain from making inappropriate or negative comments about patients, teachers, fellow students, or physicians

    o wear lab coats in the clinical areas during contact with patients

    Dress Code and Hygiene

    This dress code is intended to contribute to the overall professional student development, and to make the students aware of the standards of professional attire that should be followed, in order for them to make a more effective transition to the professional workplace requirements. In addition, the dress code seeks to improve the overall appearance of enrolled students.

    Students must keep in mind that it is expected of them to display an appropriate level of personal hygiene, grooming and dress. At no time would the following items of clothing or clothing style be acceptable for students attending classes:

    o hats, caps or other head cover worn inside buildings, though wearing these items for medical or religious reasons is acceptable

    o sunglasses inside building

    o crop tops and other bare midriff tops, including spaghetti strap blouses

    o shorts

    o athletic type, wide strap tank tops that expose chest, back, torso or midsection

    o any clothing with holes and cuts, i.e., jeans, shirts, tops, etc.

    o suggestive, revealing or tight-fitting clothing, or clothing with inappropriate pictures or slogans

    o wrinkled, dirty or unsafe attire

    o extreme personal presentation of any type, e.g. body piercing, hairstyle or tattoos

    o bare feet, thongs (beach footwear), or flip flops.

    The above dress code should be adhered to on a daily basis by all students in a formal classroom setting. In addition, certain classes may have a specific dress code requirements for laboratory classes, surgery training sessions etc. which are described in the course syllabus. Also, students are required to dress professionally and to wear their white coats when interacting with patients.

    The daily hygiene is required.

    Dress code for exams is smart.

    Students need to remember that patient safety is of the highest importance, and that at no time should patients be put at any risk. Therefore, students behaving poorly and whose state of their own health could cause harm to the patients and the public may be dismissed from the University.

    § XIX.

    AWARDS

    The President of the Poznan University of Medical Sciences has established the following awards for the students in the English Language Programs:

    First degree award – Wanda Błeńska Award

    Second degree award – Heliodor Święcicki Award

    Third degree award – President’s Award

    Fourth degree award – University Award

    1) These awards are granted in recognition of students’ high academic accomplishments. The recipients have to maintain a high grade average (cumulative GPA) in the preceding academic year. The number of students receiving awards, their amount, and the choice of awards are determined by the Director of the Center for Medical Education in English, and are approved by the University President. It is possible that not all students who meet the award criteria receive it, for it is reserved only for the very best of all students considered.

    2) Awards recipients have to meet the following requirements:

    a) have collected all credits and passed all examinations required in a given academic year on first attempt and by the deadline, have maintained a grade point average not lower than 4.5 and have submitted their examination card to the Dean’s Office within the set deadline;

    b) have contributed to the development of students activities (e.g. student organizations, student societies, volunteer organizations, sports activities, and to the international reputation of the University);

    c) have demonstrated a respectful attitude towards all members of the academic staff and the administrative personnel;

    d) must not be in arrears with University fees.

    3) Students who are repeating (or have repeated) a course are not eligible for an award.

    4) Awards may only be paid from the University’s fee-derived sources.

    There is also a possibility to award students for the active participation in academic life, for outstanding sports activities (confirmed in writing by the PUMS Physical Training department manager), for receiving the highest scores on the USMLE Steps 1 and Step 2 and for other types of outstanding accomplishments. The decisions related to these awards are made by the Director of the Center for Medical Education in English.

    § XX.

    GRADUATION DIPLOMA REQUIREMENTS

    In order to receive a medical diploma, students are required to submit the following documents to the Dean’s Office:

    1) diploma supplement questionnaire, available on the University website or at the Dean’s Office

    2) graduation form with all necessary stamps and signatures, available on the University’s website or at the Dean’s Office

    3) seven diploma photos, size: 45 mm x 65 mm

    4) properly filled out elective rotation evaluation forms with a University’s seal, if applicable

    5) passport photocopy

    6) summer practical training booklet, if applicable

    7) US match or SOAP result confirmation (concerns students who apply for residency in the USA)

    8) confirmation of residency placement or information about place of work (if applicable)

    9) diploma payment confirmation

    Each student must submit all completed examination cards from all years with index (starting from the academic year 2014/2015 examination cards are available at the University online database) and must have paid all University fees prior to receiving the graduation diploma.

    After receiving all of the required documents listed above, the Dean’s Office requires 20 working days for the preparation of each student’s medical diploma.

    Earlier issuing of the diploma, which is connected to making up the classes individually, is possible only after approval from the course coordinator(s) and the Director of the Center for Medical Education in English.

    § XXI.

    PROBLEM SOLVING AND DECISION-MAKING PROCESS

    In the case of any misunderstanding or concerns, students should seek advice from the University authorities following the hierarchy order provided below:

    1) Teacher Assistant

    2) Course Coordinator

    3) Associate Dean

    4) Dean

    5) Vice-President for Student Affairs

    6) President

    Each student is entitled to appeal in writing against the Dean’s decision to the President within 14 days from the date of announcement or receipt of that decision.

    § XXII.

    Study fees, including tuition fees and dormitory fees, are settled by individual agreements with students and by the President’s regulations.

    § XXIII.

    The above regulations are in effect and binding starting from the academic year 2015/2016.

     

     

  • General School Regulations

    I. GENERAL REGULATIONS

    § 1

    1. The School Regulations hereinafter referred to as “Regulations” determine organization and course of study as well as rights and duties related to them and pertaining to the students of Poznan University of Medical Sciences (PUMS) hereinafter referred to as “Medical University”.

    2. These regulations concern all types of studies and fields of study offered by Poznan University of Medical Sciences excluding postgraduate and third-cycle (Ph.D.) programs to which separate regulations apply. These regulations shall apply accordingly to students in the English Language Programs at PUMS subject to the provisions governing the course of studies pursued by them (School Regulations for Students in the English Language Programs).

    § 2

    Students are admitted to the University after taking an oath before the President of the University or a Dean.

    § 3

    1. The President of the University has authority over all students.

    2. The Dean has authority over all students within a particular faculty.

    § 4

    1. The decisions related to the curriculum are made by the Dean.

    2. A formal petition submitted to the Dean needs to include a documented justification

    3. The decision communicated to the student should include instructions on all possible means of appeal.

    4. The Dean’s decision is subject to appeal to the University President within the scope of matters covered by the regulations.

    5. The right to appeal within 14 days is granted to the student as well as to the bodies of the Student Government that need to appeal through the Dean who then, as an intermediary, attaches to the appeal his/her written opinion.

    § 5

    The Dean after consultation with the Dean’s Council makes decisions in cases concerning the specific regulations for the organizational procedures and the pursuit of studies not included in the present regulations.

    § 6

    1. All University students comprise Student Government (self-government), whose elected bodies have the exclusive right to represent the whole student community and to protect students’ rights.

    2. The rules for the organization and functioning of the Student Government, the ways of electing its bodies, and their competencies are determined by the Student Government Regulations and by the University Students’ Representative Council Regulations.

    3. Student organizations have the right, within the realm of their statutory activity, to present proposals to the University’s elected bodies concerning matters related to their members.

    II. STUDENT RIGHTS AND RESPONSIBILITIES

    § 7

    Each student has the right to:

    1) entering student has the right to undergo a training covering student rights and duties. The training is carried out by the University Student Government in agreement with the Students’ Parliament of the Republic of Poland,

    2) develop his/her own scientific, community-related, cultural, tourist and sports interests on PUMS premises with the use of University equipment and facilities, and with the assistance of University teachers and bodies of Medical University,

    3) join any of the scientific student associations and participate, with the approval of the researchers, in the University-run research projects,

    4) receive awards and honors as specified by relevant regulations,

    5) follow an individual plan or organization of studies based on an individualized curriculum and syllabus according to the regulations of the Faculty Board,

    6) affiliate with different organizations as determined by the provisions defined by separate regulations,

    7) express opinions and present views regarding the functioning of the University, the curricula and syllabi, the course of study, and other matters concerning the educational process to bodies of Student Government and organizational units of the Medical University,

    8) receive financial aid in accordance with appropriate regulations and apply for accommodation in the University dormitories,

    9) take part in open courses within other areas of academic study,

    10) be treated as partners by all members of University staff,

    11) evaluate the courses and the performance of the teaching faculty,

    12) have the teaching process carried out accordingly, with particular attention paid to special needs of disabled students.

    § 8

    1. Each student is obligated to take full advantage of the opportunity to learn and study offered by the University, and to abide by the student oath and regulations.

    2. Specifically, each student has the responsibility to:

    1) acquire the knowledge and skills necessary for his/her future professional career,

    2) fulfill all of the academic requirements as determined by the curriculum and the student regulations, including: attending teaching and organizational activities according to the School Regulations, taking examinations, undergoing training practices and fulfilling requirements as defined in the course of study,

    3) abide by the student oath, School Regulations and all internal regulations of the Poznan University of Medical Sciences, as well as of hospitals/clinical wards during the classes that are conducted there,

    4) observe the socially accepted standards of conduct,

    5) display an appropriate level of personal hygiene, grooming and dress, as well as wear specific protective clothing during designated laboratory or clinical classes,

    6) adhere to the principles of professional ethics,

    7) maintain his/her integrity and protect the good name of the University,

    8) pay fees determined by the University in a timely manner,

    9) undergo mandatory periodic medical examinations and vaccinations in a timely manner,

    10) wear a name badge or a name tag so that the student’s first and last name is clearly visible at all times,

    11) respect other people’s rights to privacy and dignity,

    12) be tolerant of cultural differences,

    13) discuss confidential or sensitive information about patients only with other medical professionals involved in the diagnostic and treatment processes,

    14) avoid personal conversations with fellow students in the patients’ presence,

    15) refrain from eating, drinking and gum chewing during lectures, seminars, classes, laboratories and clinics as well as any official ceremonies that take place at the University,

    16) refrain from using any electronic devices during classes unless an academic teacher delivering a class has given his/ her prior consent for that.

    3. The University stresses the importance of appropriate dress and behavior that show respect to faculty members, fellow classmates, medical and administrative staff, and patients whom the students have contact. Dress code for examinations is smart.

    § 9

    1. The rules pertaining to students’ disciplinary accountability and University’s disciplinary procedures are determined in separate regulations.

    2. Forging any kind of signature, stamp or document and using such documents is a crime. The University authorities will take appropriate disciplinary action against such student and will inform law enforcement authorities about this incident.

    3. Audio and video recording by students is not allowed at the University unless an academic teacher delivering a class has given his/ her prior consent for that. The University strictly prohibits audio and video recording by students also during clinical classes with patients treated in the unit where the classes are held. Violation of this policy is subject to disciplinary action as deemed appropriate by the University authorities, including suspension or expulsion.

    § 10

    Each student has to notify immediately:

    1) the Dean’s Office of any changes in his/her name, marital status, as well as residence and mailing addresses, telephone number and email address;

    2) the University Office for Students’ Affairs (Translator’s note: Bursary Office of the Center for Medical Education in English for English Programs’ students) of any changes in his/her financial situation, especially if they affect the eligibility for financial aid or its amount.

    § 11

    1. A student may transfer to another university from PUMS upon receiving the acceptance, announced in the form of decision, from the Dean of the receiving school, and provided that the student has fulfilled all of the requirements and obligations governed by the regulations of the university he/she intends to leave, i.e., PUMS.

    2. After completing the first year of studies, a student from another university may apply for admission to the same field and mode of study at PUMS upon approval, announced in the form of decision, of the Dean of a given faculty and provided that the student has fulfilled all of the requirements and obligations governed by the regulations of the university he/she intends to leave.

    Detailed regulations regarding transfers are provided in the respective Act of the Senate of Medical University.

    3. A student of another University can be accepted to Poznan University of Medical Sciences as a transfer student, provided that:

    1) Poznan University of Medical Sciences has sufficient financial and didactic means,

    2) the student fulfills the acceptance criteria at the Faculty that the student applies to study at in the year that the Candidate applies in,

    3) the student has obtained a grade point average of at least  4.0 from the courses that end with an examination and no fewer than 30 ECTS points for passing each of the semesters that the student has completed so far,

    4) when transferring to the medical or dental program, there are free places within the limit for the particular academic year, as determined by the Polish Minister of Health, pursuant to art. 8 par. 9 of the Act of 27 July 2005,  Law on Higher Education,

    5) there are no ongoing disciplinary proceedings conducted against the student, as the student has not been punished in the course of a disciplinary proceeding before.

    4. A PUMS student may change the field of study after completing the first year of study and receiving the Dean’s approval. If the change involves transferring to another faculty at the University, it is also necessary to obtain an approval from Dean of the receiving faculty and fulfill the admission requirements for a given field of study binding in the year of admissions.

    5. When a student from another school has enrolled at PUMS, or a PUMS student has changed the field of study, or taken up parallel studies, the respective Dean sets the conditions for completing the unfulfilled requirements resulting from programmatic differences in the respective curricula and syllabi.

    6. A student has the right to have the credits completed in another organizational unit of the University or another University, including foreign, transferred and recognized according to the rules of credit transfer and accumulation system.

    7. Credits along with ECTS credit points allocated to them for courses that a PUMS student has taken at a different university than PUMS, including foreign, are recognized as courses completed at PUMS defined in the ECTS credit point system.

    8. After receiving the Dean’s approval a part-time student in the field of Medicine, Dentistry and Laboratory Medicine, may transfer to full-time studies in the last semester of his/ her course of study.

    9. After receiving the Dean’s approval a part-time student in the field of Pharmacy may transfer to full-time studies for the duration of the 10th semester and a six-month traineeship in a pharmacy.

    III. ORGANIZATION OF STUDIES

    § 12

    1. The academic year begins no later than October 1 and ends no later than September 30 of the next calendar year unless the University President declares otherwise.

    2. The winter, spring, and summer vacation breaks last not less than 6 weeks in total including at least 4 weeks of a continuous summer vacation break. The mandatory training practices must be held at some other times than the vacation breaks. This rule does not apply to outgoing PUMS students participating in three-month vacation training practices as part of the European Student Exchange Program.

    3. The specific schedule for each academic year is determined by the University President after consultation with University representatives of the Student Government, and this information is released by March 31 of the preceding academic year.

    4. During the academic year the President may declare days and hours off on his own initiative or when petitioned by the University Students’ Representative Council.

    5. The Dean may declare hours off on his own initiative or when petitioned by the University Students’ Representative Council.

    § 13

    1. The studies are organized according to the curricula and syllabi adopted by the Faculty Board after consultation with the University Students’ Representative Council (Rada Uczelniana Samorządu Studenckiego – RUSS).

    In case of necessity of carrying out studies based on a new curriculum, the Dean may set the conditions for completing the unfulfilled requirements resulting from programmatic differences in the respective curricula and syllabi.

    2. ECTS credit points are allocated to curricular courses completed by a student.

    3. To receive the diploma upon completion of first cycle program a student is required to collect at least 180 ECTS credit points, upon completion of second cycle program a student is required to collect at least 90 ECTS credit points, upon completion of long cycle studies a student is required to collect at least 300 ECTS credit points in the five-year program, and 360 ECTS credit points in the six-year program.

    4. Each faculty appoints Program Councils for particular fields of study.

    5. The curricula include specifically:

    1) the description of learning effects for specific main field of study, level of qualification and field of educational profile,

    2) the titles of all mandatory and optional courses together with the number of hours involved in each course; the number of hours is also provided in the ECTS credit points;

    3) the basic program content of each course;

    4) the organizational details for each course — lectures, practical classes, seminars, laboratories etc.;

    5) training practice duration and scope, and the number of the ECTS credit points involved,

    6) training practice evaluation criteria and methods.

    6. The teaching programs determine specifically:

    1) the level of qualification (first and second cycle programs) and mode of study (full-time and part-time programs),

    2) the length of program including numbers of semesters,

    3) the courses taught and training practices carried out in each semester and each year of study,

    4) the number of examinations.

    7. The presence of a student in curricular classes is mandatory. In exceptional circumstances a student is allowed to have excused absence from part of the mandatory classes in a respective course, for which completion a credit is given in accordance with the course regulations.

    8. The absence from classes of students who are members of the Senate, Faculty Boards, and other elected bodies is excused during their respective meetings; and students do not need to make up for the classes missed.The students should be given an opportunity to take an end-term test or an examination at other times.

    9. Classes can be delivered with the use of distance learning techniques as determined by the provisions defined by separate regulations.

    § 14

    1. Students are obligated to choose elective courses from the syllabus.

    2. Students have the right to choose elective courses apart from their scheduled curricular classes.

    3. The only valid means of registration for elective courses is submission of the appropriate form using the SIGN UP on-line system as determined by the provisions defined by separate regulations.

    4. Participation in the chosen elective courses is mandatory and the conditions for their completion are stated in the regulations of particular elective courses with the provision that the attendance cannot be the only form of assessment.

    § 15

    A detailed and complete class timetable, including division into student groups (excluding the first year of study) — prepared in cooperation with the Student Government — is released at least two weeks before the beginning of each semester on the University website as well as on bulletin boards of respective Dean’s offices.

    § 16

    1. The Dean oversees the whole educational process at the faculty unit.

    2. Mode and requirements for attending classes, including obtaining credits and taking examinations, are determined in a program guide prepared according to the format prevailing in respective Faculty.

    3. The programs guides determine specifically:

    1) contact information for course coordinators,

    2) course syllabus, including course regulations and detailed course schedule,

    3) subjects of lectures, seminars and practical classes,

    4) teaching materials, required and optional textbooks,

    5) curriculum, including prerequisites, attendance requirements and final conditions for completing the course,

    6) rules and mode of assessment of student educational performance, as well as rules and mode of completing the course, including method of announcing the results to students,

    4. The guide for the upcoming academic year is delivered by the head of teaching unit to the respective Dean no later than the end of classes in respective academic year.

    The threshold for receiving credit for completing the course should not be lower than 60% and not higher than 75%.

    5. The Program Guide as defined in Item 2 is approved by the Dean and announced to students on the University website before the beginning of academic year after consultation with the University Student Representative Council bodies.

    6. No changes can be introduced to the Program Guide defined in Item 2 while the classes from respective course are held, and for courses that are delivered over a longer period of time and are part of a larger course until all the classes from the course are finished.

    7. All classes are subject to mandatory, anonymous evaluation by students and these evaluations should be recorded on special forms approved by University authorities or in the form of a computer-based questionnaire.

    8. In cases of disagreement between the Dean and the Student Government over regulations concerning credits, students have the right to appeal the Dean’s decision to the University President as stated in § 4.

    9. The course of study is recorded in:

    1) transcripts of academic records printed out from the University IT system,

    2) end-term test and examination protocols printed out from the University IT system,

    3) the University IT system.

    § 17

    1. The University may appoint tutors and Teaching Councils for the specific class years.

    2. The tutors are appointed by the Dean in agreement with the Student Government. The tutor of the particular class year should be an academic teacher. Tutors, in agreement with the Student Electoral Commission, initiate the elections of the year representatives.

    3. Teaching Councils are appointed by the Dean in order to coordinate the teaching process.

    4. A Teaching Council consists of:

    1) Vice-Dean,

    2) the tutor for the particular class year as a chairperson,

    3) academic teachers responsible for completing the teaching program,

    4) tutor for each training practice,

    5) representatives of the Student Government and the Council dedicated for particular year of study,

    6) representatives the Faculty Committee for the Quality Improvement and Assurance in Education.

    5. Teaching Councils for the specific class years shall be held at least once a semester. The tutor for the particular class year shall submit an annual report summarizing the Council’s activities in the past academic year.

    § 18

    1. Students studying in the medical emergency program are required, in accordance with the study plan and curriculum, to participate in a physical fitness camp.

    2. The physical fitness camp is organized by the Faculty of Health Sciences and is realized by the Department of Physical Training at the University.

    3. The Department of Physical Education is obligated to draw up rules for the physical fitness camp and its program, as well as provide for the documentation of the camp in the form of a camp training booklet and publish it at www.swfis.ump.edu.pl.

    4. The Dean of the Faculty of Health Sciences in consultation with the Head of the Department of Physical Training, can determine the physical fitness conditions for the participation and successful completion of the physical fitness camp.

    5. The date of the physical fitness camp should be determined and communicated to the interested parties no later than by the end of March.

    6. Credit and grade for the physical fitness camp is given by the Head of the Department of Physical Education.

    § 19

    1. Training is an integral part of the study program and is carried out according to the study plan and curriculum for each program.

    2. Practical training at the University is organized by the Faculty.

    3. The Faulty is obligated to draw up regulations for the practical summer/professional training and provide for the documentation of the training in the form of a training program, training booklet of practical skills booklet.

    4. With the consent of the tutor or head of the training, it is possible to perform the training outside the didactic units designated by the University.

    5. The manner and mode of undergoing and receiving credits for student vacation training practices are determined by the University President in separate regulations.

    § 20

    The number of students per group in each class is defined in the respective Act of the University Senate on teaching load.

    § 21

    1. A student may obtain consent for pursuing his/ her studies according to an individual organization of studies. The consent is given by respective Dean under conditions defined in Item 3 and 7.

    2. An individual organization of studies is carried out as:

    1) an individual plan of study,

    2) an individual mode of study,

    3) an individual program of study.

    3. The Dean may approve:

    1) an individual study plan for students who are highly accomplished and whose grade point average is at least 4.5, and successful completion of the qualifying process, which is governed by separate Faculty regulations established by respective Faculty Boards.

    2) an individual mode of study for students who are members of a national sports team, are the sole guardians of children, are disabled, or in other justified situations.

    3) an individual program of study for students coming back to the University after taking part in the Erasmus program and pursing their studies as part of the Mostum exchange program.

    4. In the situations quoted in Item 3, based on the student’s written, well justified, and documented request, the Dean has the right to agree to the student’s individual plan or mode of study — including credits, examinations and training practices — that is different than the one defined in the student schedule, while also taking into account the capabilities of particular teaching units.

    5. A student pursuing his/ her studies according to an individual mode of study may in duly justified cases obtain consent from the Dean to take some courses in an academic year different than the one defined in the student schedule, and thus receiving an individual program of study.

    6. An individual plan of study and individual mode of study must include the same classes, exams, and credits as those required of all other students.

    7. In case a student does not follow the rules set for the individual plan of study or in case of a lack of academic progress, the Dean may withdraw the permission for the individual plan of study.

    8. An individual organization of studies cannot result in extension of the period of studies and increase in the cost of classes.

    § 22

    1. Students admitted to the University based on the confirmation of their study results, are enrolled according to the individual organization of classes.

    2. The Dean, in agreement with the person as referred to in item 1, determines the individual organization of classes, on the terms specified in § 20.

    § 23

    1. Exceptionally talented students can participate in the theoretical classes included in the University study plan, in the programs consistent with their abilities.

    2. The right to participate in the theoretical classes, at the request of the director of the school which the student attends, can be granted by the Dean of the relevant faculty, after obtaining the opinion of the head of the unit that provides the above mentioned classes.

    3. Should the student be allowed to participate in the classes as referred to in item 1., the relevant Dean determines the type of classes in which the student is allowed to participate, and the rules for obtaining credit for the classes.

    4. A student which is given permission to participate in the classes as referred to in item 1., is required to comply with the regulations of the unit which provides the classes, the rules of fire and occupational safety and to respect the property of the University.

    § 24

    1. The University provides organization and proper implementation of the educational process, taking into account special needs of disabled students, including the adjustment of the conditions of studies to the type of disability.

    2. With the consent of the course coordinator, with the exception of clinical classes, assistants of students with disabilities, including sign language interpreters, may participate in the classes.

    3. In justified cases, depending on the type and degree of disability, a disables student may use sound or image recording equipment in class, in the manner and form agreed with the person teaching the class.

    4. At the request of the relevant Dean approved by the Faculty Council, the Rector may determine the conditions for pursuing the studies in a manner that is different from the one adopted in these General Regulations, adapted to the individual, specific needs of a student who is a disabled person.

    § 25

    1. There can be conducted individual interdisciplinary studies at the University which include at least two fields of studies and leading to a diploma in at least one field of study.

    2. In order to organize individual interdisciplinary studies, there may be appointed an inter-faculty unit at the University. The terms and procedure for the formation, liquidation and transformation of inter-faculty units at the University are determined by the Statutes.

    3. The adoption of study plans and curricula for individual interdisciplinary studies is the responsibility of the relevant faculty council or an appointed inter-faculty organizational unit.

    4. The procedure and conditions of teaching within individual interdisciplinary studies are the same as for teaching realized within one field of study. It is possible to pursue individual interdisciplinary studies in the form of an individual organization of studies.

    § 26

    1. A student who has completed the first year of studies, may apply for a conditional approval of the Dean to begin studies in the following year or semester, once during the whole study period.

    The conditional approval enables the student to begin studies in a higher semester/year of studies, while fulfilling the conditions necessary for the completion of studies in the previous semester/year.

    2. The conditional approval may be granted to a student who:

    1) has failed to complete no more than one course,

    2) is required to complete courses due to program differences.

    3. The conditional approval cannot be granted if:

    1) the course that the students has failed ends with an examination in the given year,

    2) the course has been already failed by the student once.

    4. If a course continues over a number of consecutive years, it is possible to participate in the classes in a given year only after the student has successfully completed the parts of the course that were scheduled for previous years.

    5. If a student does not fulfill the requirements of the conditional approval within the period determined in the Dean’s decision, the Dean decides if the student should repeat the particular semester/year or be removed from the list of students

    § 27

    1. A written agreement made between the University and each student determines the conditions of payment of tuition fees and educational services.

    2. Decisions pertaining to student right to attend classes without paying tuition and fees are made by the President at the student’s request after obtaining the opinion of the Dean.

    3. The amount of the tuition fee is determined by the University President at least three months prior to the beginning of the academic year the fee applies to.

    4. The regulations regarding a partial decrease of the tuition fee or the full exemption from it are included in in the respective Act of the University Senate.

     

    IV. CONDITIONS FOR RECEIVING CREDITS

    § 28

    1. The period in which credits for controlled courses are to be obtained is set by the President. Semesters and an academic year are the periods in which credits for controlled courses are to be obtained.

    2. Collecting credits for all of the controlled courses and training practices included in the curriculum for a given year is a condition for receiving credit for the completion of that whole academic year. Students pursuing their studies according to an individual program of study as part of an individual plan of study or an individual mode of study are required to collect credits for all of the controlled courses and training practices included in the curriculum.

    § 29

    1. The results of end-term tests and examinations are announced by means of the University IT system

    2. Credits received for courses in the subjects that end with an examination confirm that the student has attended classes and received passing grades for his/her work.

    3. In the case of courses which end with credits based on grades received for each course component, the student may retake each unsatisfactory course component test only twice at dates appointed by jointly by the teacher and the student. If the student fails to obtain the required number of passing grades by the end of the academic year, he/she has the right to take an integrative test of the whole course material as presented in Item 1 above. The student is allowed to retake this test only once in case he/she fails it at first try.

    4. In the case of courses which end solely:

    1) with a final test, should a student receive an unsatisfactory grade he/she is allowed to retake the test maximally twice at dates set by the teacher or a person authorized by the head of the teaching unit,

    2) with a system of credits to be achieved throughout the whole course, should a student receive an insufficient number of credits by the end of classes in the particular academic year, he/ she is allowed to take an integrative test of the whole course material as presented in Item 1 above. The student is allowed to retake this test only once in case he/she fails it at first try

    5. Detailed conditions for receiving credits are provided in the internal regulations of the particular University teaching units, and they must adhere to these General University Regulations.

    6. The student who has failed to comply with the requirements for completing a course has the right to appeal to the head of the relevant teaching unit within 7 workdays. The head of the teaching unit may request that a commission verifies the student’s knowledge. This commission shall consist of the following persons: the head of the unit, the teacher who has taught that class, another specialist in the same subject area, at the student’s request, also the tutor for that year or a representative of the Student Government.

    The result of a commission examination is final.

    7. The final test — in case of courses which end solely with a final test — is conducted only in cases and according to the detailed schedule discussed previously with the representatives of the Student Government of that class year. The mode of assessment — written or oral — and the date of the examination are determined by the teaching unit and published in the program guide.

    8. Each student has the right to see each of his/her written test papers or answer sheets within 7 workdays following the announcement of the test results.

    9. A student engaged in research work within the research teams working on University projects may obtain credits for the course or its part, provided that the project subject matter corresponds to the course curriculum.

    10. A student taking part in a scientific camp may obtain credits for the student training practice or its part, only in as much as it complies with the training program.

    11. Course coordinators are obligated to announce the results of end-term tests no later than within 5 workdays and to deliver signed protocols to respective Dean’s office within 10 days from the date of last end-term test, but no later than September 15.

    § 30

    1. A student who has not received credits for courses included in a given year of study must obtain credits for those courses in the next academic year after paying a fee.

    2. The rule mentioned above does not apply to first-year students of long cycle programs and first-year students of first cycle programs, who are withdrawn from the University when they fail to obtain credits in particular year of study.

    3. The student described in Item 1 has the right to either:

    1) repeat the courses without having to continue his/her studies of the next year; or

    2) repeat the courses and simultaneously continue his/her studies taking some courses of the next year; or

    3) apply to the Dean for permission to repeat the uncompleted courses and also to continue with a full course load of his/her next year’s studies.

    The Dean’s decision in this case depends on the student’s ability to carry the load of the previous year’s courses while also proceeding with the next year’s courses of his/her studies.

    4. In either one of the cases described in Item 3 above, a failure to receive credits for the repeated courses results in the student’s dismissal from the University.

    5. In the course of studies, the student is entitled to choose only one form of repeating the courses as described in Item 2.

    6. Each student has to pay a fee for repeating a course. This fee is determined by the Dean based on the current President’s directive regarding the hourly rate for controlled classes for respective Faculties.

    § 31

    1. The period of time for receiving credits is the continuous examination session system comprising of one or more years of studies during which the student may take his/her examinations at any time.

    2. The conditions for obtaining credits in a continuous examination session are as follows:

    1) to pass all mandatory examinations for that period;

    2) to obtain credits for all non-examination courses and training practices required for that period.

    3. A student is not allowed to continue studies in the next year if he/she has failed to collect credits for the continuous examination session of more than one year’s duration.

    4. The division of the course of studies into continuous examination sessions is determined by the Faculty Board.

    5. With reference to selected curricular courses in the particular continuous session the Faculty Board may decide to transfer the requirement of taking a certain examination by the deadline set.

    6. With reference to selected curricular courses in the particular continuous session the Faculty Board may decide to transfer the requirement of taking a certain examination to the following continuous session.

    § 32

    1. An examination is a test of the student’s knowledge of the content of a given course of study as determined by the curriculum.

    2. Receiving a credit for a mandatory course in a given subject area is a prerequisite to taking an examination.

    3. The examination date is negotiated by the student, but it also depends on the appropriate student group’s examination scheduling, through:

    1) an individual appointment with the examiner provided that the specified conditions for taking an examination on the first attempt are fulfilled,

    2) registering for one of the dates proposed by the examiner since there should be at least three examination dates per academic year and they should be set in agreement with the Student Government of a given class year. The time between the proposed examination dates has to be at least 5 workdays.

    4. The mode and rules of assessment are defined by the examiner and published in the course regulations.

    5. The examination date cannot be set during the time when scheduled classes are held.

    6. Course coordinators are obligated to announce the results of examinations no later than within 5 workdays and to deliver signed protocols to respective Dean’s office within 10 days from the date of last examination, but no later than September 15.

    § 33

    1. Examinations may be conducted:

    1) by academic teachers with scientific titles, i.e., professors, or with a Ph.D. degree also called “doctor with habilitation,” doktor habilitowany — dr hab.

    2) by adjuncts and lecturers with Ph.D. degrees as an exception and based on an annual approval of the Faculty Board,

    3) by language teachers with practical knowledge of the language involved.

    2. During a written examination other employees of the teaching unit may be present, if appointed by the head of the unit.

    3. For examinations from courses carried out by several examiners an examiner is decided by a draw with participation of representatives of the Council dedicated for particular year of study.

    § 34

    1. Examinations are conducted and evaluated separately in each subject area.

    2. An examination may consist of two parts: theory and practice.

    3. Students sitting an examination or an end-term test are required to present their ID documents when asked.

    4. Students who take examinations while sick and who do not present their sick leave medical certificates may not demand that the results of those examinations be annulled.

    5. Right after completing the examination, a student has the right to raise objections in writing to the questions included in the test.

    6. Examination scheduled for a particular academic year are determined and announced to students by the Dean in the preceding academic year.

    7. The regulations for examinations administered in computer-based format are defined in the regulations of examinations of in the form of a test (OLAT).

    8. During examinations and tests the following is prohibited:

    1) using mobile phones, cameras or other electronic devices,

    2) possessing unauthorized items or texts at his or her desk,

    3) making use of unauthorized items or texts,

    4) copying from the script of another student,

    5) dishonestly receiving help from another person,

    6) dishonestly giving help to another person.

    Violation of the above mentioned rules is subject to following disciplinary action:

    a) if proven that a student failed to comply with the above mentioned rules during an examination (or during other knowledge verification procedure), he/ she is dismissed from the examination and receives the unsatisfactory grade for that attempt,

    b) a notification of this incident will be placed in the student’s file. Additionally, the case may be forwarded to the Disciplinary Commission.

    § 35

    1. The following grades are given for examinations, retake examinations and graded credits:

    1) very good – 5.0

    2) better than good – 4.5

    3) good – 4.0

    4) fairly good – 3.5

    5) satisfactory – 3.0

    6) unsatisfactory – 2.0

    2. In the calculation of the cumulative score a sum of all passing and failing examination grades is divided by their total number — except for the failing grades improved at the first retake examination to at least the grade better than good.

    § 36

    1. For every course, the student who fails the examination has the right to two repeat exams, the mode of which is provided to students together with the schedule. The time between the set exam dates and the results announcement has to be at least 7 workdays, unless an earlier date was appointed jointly by the teacher and the student.

    2. The dates set for repeat exams are agreed upon by the examiner and the student or the class representative.

    3. The rules pertaining to the repeat NBME exams are defined in the School Regulations for the Students in the English Language Programs.

    § 37

    1. The justification for failing to attend an examination must be presented no later than 7 workdays after the date of the examination. Unexcused absence leads to the loss of the right to take the examination on the given date.

    2. If the reason for absence is found to be justified, the student and the examiner set a new date which is then considered as the original one.

    § 38

    1. A student who questions the fairness of an examination has the right to apply to the Dean for an examination by a commission within 7 workdays following the announcement of the examination results. In the application the student should provide a detailed description of the irregularities perceived during the examination.

    2. In duly justified cases, a commission examination may be ordered by the Dean on his/her own initiative.

    3. The date of the commission examination is set by the Dean no later than fourteen days following the submission to the Dean’s office of the student’s appeal requesting a commission examination.

    4. The examination commission appointed by the Dean consists of:

    1) the Dean or Vice Dean as a chairperson,

    2) an academic teacher authorized to conduct examinations,

    3) the examiner who conducted the previous examination, as observer, in an advisory capacity,

    4) another academic teacher authorized to conduct examinations who represents the same discipline or one closely related to it,

    5) at the student’s request, as observers, either a tutor for the given academic year or a representative of the Student Government.

    5. The examiner who conducted the previous examination cannot serve as the head of the commission.

    6. At the student’s request the Dean may appoint a person named by the student to be the other specialist examiner – see Item 4 above.

    7. The result of the commission examination is final.

    § 39

    1. A student who has failed an examination after all of the possible examination dates have passed, is required to obtain another credit for the controlled course identified by the examiner based on the regulations included in § 30, and must pass the examination before the end of the continued examination session.

    2. A failure to pass the retake examination again after the expiration of all possible dates results in the student’s dismissal from the University.

    § 40

    1. A student who repeats a given year does not have to receive credits and take examinations in the courses that he/she has already passed.

    2. A student may repeat a year of study no more than once throughout the course of studies unless the failure has been caused by prolonged illness or other justified causes.

    3. Returning of documents to a student removed from the student list is possible only after the student has returned his/her student identification card and degree clearance slip.

    § 41

    1. A student who has been dismissed from the University may apply to enroll again according to the general rules of admission.

    2. The student who has been dismissed from the University after the completion of at least the first year of study due to one of the following reasons:

    1) a student resigns from studies,

    2) a student has not submitted a Master’s or Bachelor’s thesis or taken diploma examination at the scheduled time,

    3) in case of a lack of academic progress,

    4) in case of failure to receive credit for the completion of a semester or the whole year of study by the deadline,

    5) in case of failure to pay tuition fee,

    6) a student fails to sign an agreement with the University that determines the conditions of payment of tuition fees and educational services,

    may apply on a one-off basis to resume his/her studies after fulfilling the conditions defined by the Dean. The decision of resuming the studies is made by the Dean after a review of the student’s application and a consultation with the Dean’s Council.

    3. A student shall file an application for resuming his/her studies not later than 4 months before the beginning of the academic year, in which the reinstatement shall take place.

    4. In this decision, the Dean determines the following:

    1) the year of studies in which the student can enroll,

    2) the examinations required in order to resume studies, but from no more than two courses,

    3) the list of courses to be completed in the year which the student resumed his/ her studies,

    4) potential programmatic differences to be completed, including the content, number of didactic hours, the deadline and the tuition payment terms,

    5) requirements for reinstatement, namely passing the examinations indicated in the Dean’s decision and signing an agreement.

    5. The provisions defined in § 40 item 1 of the Regulations apply to a student who has resumed his/her studies.

    6. A student removed from the student list due to failure to submit a Master’s or Bachelor’s thesis or take diploma examination at a scheduled time may be reinstated:

    1) only to submit a Master’s or Bachelor’s thesis and take diploma examination – unless the application for resuming his/her studies is filed not later than one year from the day of being removed from the student list,

    2) for the last year of study – unless the application for resuming his/her studies is filed one year from the day of being removed from the student list.

    Before rendering his final decision, the Dean shall ask the thesis supervisor for his/her opinion.

    V. AWARDS AND HONORS

    § 42

    1. Students may receive the following:

    1) scholarships from the Minister of Science and Higher Education. A scholarship from the Minister is the most prestigious award given to the most accomplished student. Detailed regulations and procedures related to the granting of this scholarship are outlined in separate regulations. A student may at the same time receive the President’s scholarship and the scholarship from the Minister of Health. Receiving these scholarships shall not prevent the student from receiving financial aid granted by local authorities, employers, as well as the European Union Structural Funds.

    2) awards and honors from the President of the University,

    3) awards from state, local government and private institutions, scientific societies, and social organizations, according to the regulations pertaining to the granting of those awards.

    2. An award from the University President may be given to a student who has particularly high academic achievements, has fulfilled his/her student responsibilities exceptionally well, and has demonstrated an active and impeccable attitude. The President prescribes detailed rules and procedures for the granting of such awards.

    3. The President’s awards are paid out of the teaching activities fund.

    § 43

    1. A student who has very good academic achievements; accomplishes good results participating in the student scientific associations; is very active in community service; or has outstanding achievements in the fields of culture, science or sports; may receive honors in the forms of:

    1) a public oral commendation from the President or Dean,

    2) a congratulatory letter from the President or a Dean,

    3) a financial award or a gift,

    4) priority over other students also qualify for foreign practice, excursions as well as for the sports, scientific, or recreational camps.

    2. The information related to awards received is retained in student file.

    § 44

    1. Graduates with outstanding academic achievements and results in community service who have been active in the student scientific, art, and sports associations, and who have a cumulative GPA (grade point average) for all examinations not lower than 4.0 may receive the University Medal for Achievements in Science and Community Service.

    2. This medal is conferred by the President on his own initiative, as well as at the request of: the Dean, the Student Government, or other student organizations after obtaining the Dean’s and the University Students’ Representative Council (Rada Uczelniana Samorządu Studenckiego – RUSS) opinion.

    3. The medal is presented to the student during the graduation ceremony.

    § 45

    Graduates who have distinguished themselves with outstanding achievements in the work of scientific student associations or cultural organizations, or who have had outstanding results in sports competitions, may receive a congratulatory letter from the University President.

    VI. LEAVE OF ABSENCE

    § 46

    1. A student may be granted the following types of leaves:

    1) a long-term leave, hereinafter referred to as a leave of absence

    2) a short-term leave

    2. The leave is granted by the Dean at the student’s request.

    3. A student may receive an approval for a leave of absence in the following cases:

    1) a serious and prolonged illness,

    2) having been delegated to study abroad and as part of other types of international mobility,

    3) maternity or childcare,

    4) difficult financial situation,

    5) other compelling reasons.

    4. The leave is recorded in documents keeping the track of student’s course of study.

    5. The leave delays the time of the planned graduation.

    6. During the leave, the student retains a valid student identification card and the right to healthcare, unless the healthcare regulations state differently.

    7. During the leave, the student may take part in selected classes, obtain credits, and take examinations with the Dean’s prior approval – so-called active leave of absence.

    8. When a leave of absence is granted to a part-time student, the tuition fee paid for those classes that the student did not attend is transferred to the next year and is supplemented by a potential increase of the fee. In the case of any changes to the payment amount, the student or the University respectively is required to make the necessary correction to the payment.

    9. Upon the return from the leave, the student is required to present a certificate from the Occupational Medicine Outpatient Clinic stating that the student’s condition allows him/her to resume the studies subject to the provisions of Item 10.

    10. A special leave is granted for the period of undergoing active military service.

    § 47

    1. Leave of absence is not granted for more than twelve months.

    2. Leave of absence is not granted for the period of the preceding academic year or semester.

    3. A student may given a leave of absence twice during the entire duration of studies, unless the reason for it is a prolonged or recurring illness, or childcare.

    § 48

    A student may receive approval from the Dean for a short-term leave up to 14 days for domestic or foreign trips that are organized only by the University, the Student Government and student organizations.

    § 49

    A student who has completed at least the first year of studies may once interrupt his/her studies for no longer than one year, but will have his/her student rights suspended during that time. The student must notify the Dean before leaving and submit a proper written statement together with the credits book and the student identification card.

    VII. GRADUATION

    § 50

    1. The conditions for receiving the graduation diploma which signifies graduation and which confers the degree of lekarz (physician) or lekarz dentysta (dental physician) are: the completion of all theoretical and practical classes as well as passing of all examinations in the course of studies.

    2. The conditions for receiving the graduation diploma of magister farmacji (Master of Pharmacy) are: the completion of all theoretical and practical classes; passing of all examinations in the course of studies; writing the thesis; obtaining a passing grade from the final Master’s examination; and completing a six-month traineeship in a community and hospital pharmacy following the defense of the thesis.

    3. The conditions for receiving the graduation diploma that signifies the completion of the first , second, or one cycle studies, and that confers respectively either the degree of licencjat (Bachelor) or magister (Master of Science), are: the completion of all theoretical and practical classes; passing of all examinations in the course of studies; preparing a Bachelor’s or Master’s thesis; and passing a final examination with a positive result. Additionally, a person who has completed a first cycle program retains his/ her student rights until October 31st of the year he/ she graduated.

    § 51

    1. The Dean dismisses a student from the University in the following cases:

    1) a student has not undertaken his/ her studies, that is has not met formal requirements to start a program or has been absent without a valid excuse from curricular classes within 14 days from the day of taking student oath.

    2) a student resigns from studies, and the date of the resignation is the day on which the written resignation has been received by the University,

    3) a student has not submitted a Master’s or Bachelor’s thesis or taken diploma examination,

    4) a student has been awarded a disciplinary penalty of expulsion from the University.

    2. The Dean may dismiss a student from the University in the following cases:

    1) in case of a lack of academic progress,

    2) in case of failure to receive credit for the completion of the whole year of study or by the deadline in the continuous examination session system,

    3) in case of failure to pay tuition fee.

    3. Circumstances stated in Item 1 and 2 are defined in separate internal University proceedings initiated by the Dean. The student is notified of the proceedings in writing. The notification should include factual and legal justification as well as instructions on the right to offer explanation within 14 days of written notice.

    4. A student has the right to appeal the decisions on issues described in Item 1 and 2 to the University President. The President’s decision is final.

    Regulations § 52-59 refer to degrees in Pharmacy, Laboratory Medicine, Cosmetology, Physiotherapy, Nursing, Midwifery, Medical Radiation Sciences, Emergency Medical Care, Public Health.

    § 52

    1. The Bachelor’s or Master’s thesis is prepared by a student under the supervision of an academic teacher with a scientific degree of at least a Ph.D., doktor, with potential cooperation from a thesis tutor who holds at least a Master’s degree. An academic teacher who has the right to exercise the profession of a nurse and holds at least a Master’s degree can act as a tutor of a Bachelor’s (case study) thesis in the field of Nursing. An academic teacher who has the right to exercise the profession of a midwife and holds at least a Master’s degree can act as a tutor of a Bachelor’s (case study) thesis in the field of Midwifery.

    2. After consultation with the Faculty Board, the Dean may authorize a specialist from outside the University with a scientific degree of at least a Ph.D., doktor, to supervise the Bachelor’s or Master’s thesis defense.

    3. A Bachelor’s or Master’s thesis may be written in a foreign language after prior approval from the Dean of the appropriate faculty.

    However, such thesis must contain a comprehensive abstract in Polish.

    § 53

    1. The scientific interests of a student should be taken into account while defining the subject of a Bachelor’s or Master’s thesis. The subject of thesis should be related to a field of study of a student.

    2. If a student receives a funded scholarship, has entered into a preliminary job contract, or becomes a full-time employee, the needs of the hiring institution in question should be taken into account within reasonable bounds.

    3. The subject of a Bachelor’s or Master’s thesis approved by the Program Council of the appropriate unit should be defined at least three semesters prior to graduation.

    4. In justified situations the subject of a Bachelor’s or Master’s thesis may be changed with the approval of the thesis supervisor.

    § 54

    1. The Bachelor’s or Master’s thesis reviewer evaluates the thesis by applying the general grading system defined in § 35 Item 1, whereas regulations included in § 46 should be followed by thesis reviewers. In case of discrepancy or differences of opinion regarding thesis evaluation, the Dean decides about admitting the student to a final examination. The Dean may also ask another reviewer for his/her opinion.Only a person holding at least a Ph.D. degree can act as Bachelor’s or Master’s thesis reviewer.

    2. A respective University body declares the proceedings pertaining to the conferring of the degree invalid if the degree candidate in the thesis, which forms the basis for conferring the degree, assigns to himself/ herself the authorship of substantial part or other elements of someone else’s work or research findings.

    § 55

    1. By September 15th at the latest, the student is required to submit the Bachelor’s or Master’s thesis to the Dean’s office in number of copies required by respective faculty — a hard copy and the other an electronic version on a CD.

    2. At the request of the thesis supervisor or the student, the Dean may reschedule the date for the Bachelor’s or Master’s thesis submission, in the following circumstances:

    1) a serious or a prolonged illness confirmed by an appropriate medical certificate,

    2) an inability to complete a Bachelor’s or Master’s thesis within the given deadline for justified reasons that are independent of the student.

    The deadline for submitting a Bachelor’s or Master’s thesis may be moved up by no more than 3 months from the deadline set in Item 1 hereby.

    3. In case of a prolonged absence of the Bachelor’s or Master’s thesis supervisor, which could cause a delay in submitting the Bachelor’s or Master’s thesis by the student, the Dean has to appoint a person who will take over the supervisory responsibilities. Switching of the thesis supervisors within the period of 6 months before the graduation date may present a basis for extending the deadline of thesis submission as stated in Item 2.

    4. A student who did not submit a Bachelor’s or Master’s thesis by the dates set in Items 1 or 2 is dismissed from the University.

    § 56

    1. The conditions for admitting a student to the Bachelor’s or Master’s final examination are as follows:

    1) obtaining credits for all classes and training practices in the entire course of studies and delivering to the Dean’s office the examination cards for the third-year student of first cycle (Bachelor’s degree) program, second-year student of second cycle (Master’s degree) program and fifth-year student of long cycle Master’s degree program.

    2) obtaining at least a satisfactory grade for the Bachelor’s or Master’s thesis.

    2. A Bachelor’s degree examination for Nursing and Midwifery students is comprised of practical and theoretical part as well as a Bachelor’s thesis defense. A practical and theoretical part of the examinations are described in separate regulations.

    3. A Bachelor’s or Master’s degree examination is held in the presence of the examination commission, appointed by the Dean and consisting of: the Dean or Vice Dean, or in justified situations, the head of the unit, as the commission chairperson; thesis supervisor; thesis tutor; and thesis reviewer. A practical and theoretical part of the examination in the field of Nursing and Midwifery is held in the presence of the examination commission appointed according to the regulations in Item 2 above. When an academic teacher who holds a Ph.D. degree acts as a tutor of a Bachelor’s or Master’s thesis, an additional member may be added to the examination commission, namely an academic teacher with scientific title “doctor with habilitation,” doktor habilitowany — dr hab. from the unit where the thesis has been carried out.

    4. The Bachelor’s or Master’s degree examination should be held within 3 months from submission of the Bachelor’s or Master’s thesis, but no later than September 30.

    5. In the case of extending the submission date for a Bachelor’s or Master’s thesis, the examination should be held within 1 month from the date of thesis submission.

    6. The Bachelor’s or Master’s examination may be held in a foreign language after prior approval received from the Dean of the relevant faculty.

    § 57

    1. At the student’s or thesis tutor’s request a final (diploma) examination may be open to public.

    2. The mode of conducting the examination as described in Item 1 is as follows:

    1) A student files an application for conducting an open to public diploma examination to the head of respective organizational unit at the latest on the day of submitting the thesis,

    2) The head of respective organizational unit notifies the thesis supervisor, the student and the Dean’s office of respective Faculty respectively about the open diploma examination,

    3) The Dean’s office of respective Faculty posts information about the open diploma examination on the University website at the latest two weeks before the examination date providing the commission composition, the date and place of the examination, name of the student sitting the examination and the subject of the thesis.

    4) A public diploma examination consists of open and closed proceedings.

    5) The open proceedings include:

    a) starting the examination by the head of Examination Committee,

    b) introducing the members of the Examination Committee,

    c) introducing the degree candidate,

    d) providing the committee with the subject of the thesis,

    e) announcing the grade for the thesis,

    f) providing the candidate with an oral justification of the grade,

    g) announcing the result of the examination by the head of Examination Committee.

    6) During the open proceedings of the diploma examination the student:

    a) presents his/ her thesis,

    b) takes part in the discussion pertaining to the thesis,

    c) answers questions posed by the members of the Examination Committee.

    7) Persons taking part in a public diploma examination who are not members of the Examination Committee are not allowed to pose examination questions to the degree candidate and participate in the Committee deliberations during the closed proceedings, but they are allowed to take part in the discussion pertaining to the subject of the thesis.

    8) During closed proceedings the Committee determines the following:

    a) the final result for the thesis calculated according to the School Regulations,

    b) the grade for the diploma examination (based on the answers provided by the degree candidate relating to the thesis and problematic questions).

    § 58

    1. A Bachelor’s or Master’s final examination is an oral examination.

    2. The general grading system defined in § 35 Item 1 is applied in the assessment of the examination results.

    § 59

    1. In case of receiving an unsatisfactory grade in a Bachelor’s or Master’s examination, or of failing to attend an examination on the appointed date without a justified cause, the Dean sets the second date for the examination as the final one. The second examination cannot be held earlier than one month and not later than three months since the original examination date unless an earlier date was appointed jointly by mutual agreement of the parties.

    2. In the case of failing a Bachelor’s or Master’s examination on the second attempt the Dean makes his/her decision whether:

    1) the student may repeat the final year of studies, or

    2) the student is dismissed from the University,

    3. The person as described in Item 1 above loses his/her student rights.

    § 60

    1. Each PUMS graduate receives a diploma confirming that he/ she obtained a respective degree as well as a diploma supplements according to the format approved by the University Senate. The issuing of the diploma is possible only after fulfillment of the following conditions:

    1) returning the student identification card, excluding first cycle program,

    2) returning the examination cards,

    3) returning the degree clearance slip,

    4) making all of the required payments.

    2. The basis for calculating the cumulative score is the average of all examination grades obtained throughout the entire study duration in the Bachelor’s or Master’s program that constitutes 50% of the final score. And, as applicable only to Pharmacy and Physiotherapy Program graduates, the grade for the Bachelor’s thesis, Master’s thesis, and a Bachelor’s or Master’s final examination, where each constitutes 25% of the final grade.

    3. In the calculation of the cumulative score provisions defined in § 35 shall apply.

    4. The final grades for all examinations and credit courses taken under the pass/fail option but ending with a grade are written into a diploma supplement in according to the resolution of the Faculty Board. The overall cumulative grade in the diploma supplement is calculated according to Items 2 and 3 above.

    5. The diploma and the diploma supplement include the final grade determined through the rounding off of the arithmetical average (see Item 3) up to whole number according to the following rule:
    satisfactory – up to 3,20
    fairly good — 3,21 – 3,70
    good — 3,71 – 4,20
    better than good — 4,21 – 4,50
    very good — 4,51 – 5,00.

    6. The rounding off of the arithmetical average up to a whole number applies only to the final grade written in the diploma and the diploma supplement; whereas, in all other certificates and transcripts the actual full final grade is given, calculated as per Item 2 above and according to generally acknowledged mathematical rules.

    VIII. THE INTERMEDIATE AND FINAL REGULATIONS

    § 61

    The above regulations shall enter into force on the date of its adoption, with effect from October 1, 2016.

     

  • Dormitory Regulations for students in the English Language Programs at the Poznan University of Medical Sciences (PUMS)

    Student Dormitory residents are required to obey the commonly abiding law and internal regulations of the University, including the Statute, School Regulations and Dormitory Regulations for Students in the English Language Programs at the Poznan University of Medical Sciences (PUMS). Ignorance of the law does not excuse anyone from breaking any regulations.

    Every Resident of the Student Dormitory is required to respect the rights of other Residents of the Student Dormitory.

    Definitions

    Resident is a student enrolled in the university who is legally entitled to live in the dormitory because he/she has signed a contract with the University and is required to pay fees for a place in the Student Dormitory. Residents are obligated to attend floor meetings relating to dormitory issues that are held by R.A.s (absent residents must have a meeting with an R.A. to go over all topics covered).

    Residential Advisor (R.A.) is a registered member of the student population at the University who is also a resident in one of the University dormitories. Residential Advisors (R.A.s) are also University representatives. The R.A.s are expected to abide by the all rules and regulations pertaining to their status as a dormitory resident. In addition, they must also follow all rules and regulations set forth by the R.A. system. The R.A. Regulations and R.A. Director Regulations are defined by the Dean of Center for Medical Education in English. The R.A.s and the R.A. Director can be offered a dormitory fee discount, but only up to 50% of the fee.

    Resident Council, Rada Mieszkańców, is the representative body of the dormitory residents, and also as an organ of the University Representative Council a co-host of dormitory. The dormitory residents are required to cooperate with the Resident Council, follow and respect its regulations, and abide by its decisions. All residents have both the passive and active right to elect the Resident Council. The members of the Resident Council are obligated to intervene in all cases where the regulations are being infringed upon.

    Dormitory environment and observance of the quiet hours

    1) The dormitory is an integral part of the University. It is a place where residing students—officially installed in the dormitory system—may live, study and rest. The dormitory is the property of the University and therefore residents have the right to use it only in accordance with the rules established by the University.

    Sleeping and studying are considered to be the highest priority among all dormitory activities. All other activities that conflict with sleeping and studying, e.g., having parties or social gatherings, or other boisterous activities, shall be regarded as low priority. In such cases residents are advised to take appropriate actions as defined in item 56 b).

    2) Dormitory quiet hours are in effect from 10:00 pm to 6:00 am Sunday through Thursday and from 12:00 am to 6:00 am on Fridays and Saturdays.

    Vacuuming, playing loud music, loud talking in hallways, and other types of disturbances are forbidden during these hours. Doing laundry during quiet hours is permitted provided that residents respect their fellow residents and conduct themselves quietly. All persons present in the dormitory are required to abide by the quiet hours regulations.

    3) Dormitory residents may make special requests to R.A.s, such as the need for introducing prolonged curfews (lights-out) in the dormitory on the eve of an important exam. Only applications sent to an email address resadv@pums.edu.pl at least 7 days prior to the date of the examination will be taken into account. The consent to introduce prolonged curfews is given by the R.A. Director in agreement with the administration of respective dormitory. Out of respect for fellow students, dormitory residents, after introducing quiet hours upon such requests, are expected to comply by maintaining an environment that promotes studying and sleeping. Non-compliance will be considered as an infraction to dormitory the quiet hours regulations and will be dealt with accordingly.

    4) All residents are responsible for helping to maintain a clean dormitory environment. Common areas, which include but are not limited to the: kitchen, lounge, laundry room, and hallway areas, must be kept free and clear of personal items such as shoes, garbage, boxes, clothing racks etc. Under the contract that each dormitory resident has signed with the University, he/she is entitled to rent only the inside of his/her room. Therefore, common areas are not to be used for storage of personal items. Personal items must be kept inside the residents’ rooms, or may be stored free of charge in one of the designated storage rooms (The Storage Room Rules are available at the Dormitory Administration offices). The space outside each resident’s room door, including the hallway, is considered to be a common area and must be kept free and clear of all items at all times. Each resident is responsible for keeping the area in front of the room door free of items at all times. In case there is no storage room in a respective dormitory, students may store their personal belongings free of charge in the PUMS Central Storage located on the PUMS campus (The Storage Room Rules are available in the Central Storage Room office). The University is not responsible for the possessions left in the Storage Room.

    5) All residents are responsible for maintaining the cleanliness of their rooms and for reporting any damages to the dormitory administration. Vacuum cleaners, as well as a mop and a bucket, are available from the porter for cleaning purposes.

    6) Common areas, such as the kitchen and the lounge, must be kept free and clear of dirty dishes, food, and other types of items. Tables, counters, and floors—if appropriate—must be cleaned after use so that they are left in acceptable condition for fellow residents. Kitchen garbage must be properly disposed of in the garbage receptacles located in all kitchen areas.

    7) Garbage from residents’ rooms may not be disposed of in common area garbage receptacles but instead must be taken to the appropriate dormitory garbage disposal area. For example, in the Eskulap dormitory, garbage chutes are provided on every floor for garbage disposal. Garbage must be placed in these chutes. It is not acceptable to leave garbage on the floor by the garbage chute for the cleaning staff to deal with. In all other dormitories—Karolek, Aspirynka, and Medyk—outdoor garbage bins are provided for use and garbage from residents’ rooms must be placed there.

    8) Recycling bins are available in all dormitories for the recycling of glass, paper, plastic, and metal items. The use of the recycling bins is compulsory. Large and/or bulky items should be crushed to allow consolidation.

    9) Residents may not remove from the common areas for their personal use any items such as chairs and tables, televisions, or anything else intended for community use in the common areas. Personal items left by the residents in the common areas shall be removed by the dormitory administration employees and deposited in the PUMS Storage Rooms in accordance with the provisions defined in the Storage Room Regulations for Residents of Dormitories at Poznan University of Medical Sciences

    Entrance and access to the dormitory

    10) The dormitory photo I.D. card is the proof that a resident has the right to stay in the dormitory. Residents are required to present their cards to the porter, dormitory administration, and the members of the Resident Council whenever asked to do so. The dormitory I.D. card is issued for one academic year only and hence residents are required to receive a new card from their respective dormitory administration office at the beginning of the new academic year. The porter may refuse entrance to the residents who fail to present their cards

    11) No person may enter or leave dormitory buildings via balconies or windows except for an emergency.

    12) Dormitory access keys provided by the administration are the full responsibility of the resident, except for situations when the keys are left in the porter’s room. Lost keys will be replaced at the expense of the resident with any additional charges to be covered by the resident, including but not limited to changing the lock to the resident’s room. Residents of all dormitories must leave their keys with the porter each time they leave the dormitory.

    Dormitory visitors and guests

    13) Residents are not permitted to have visitors in dormitory rooms after midnight.on weekdays. On Friday and Saturday this deadline is extended until 1AM.

    In each dormitory, porters have the authority to refuse entry to all persons who are not residents of that dormitory.

    Visitors: a dormitory resident is permitted to have visitors provided that the visitors(s) leave their identification documents with a photo (other than a national ID card, a military service book, a passport) in the porter’s office or other designated area, as well as observe these regulations both inside the dormitory or on dormitory property. Visitors must leave the dormitory upon commencement of quiet hours (after midnight on weekdays, and after 1AM on Fridays and Saturdays) or upon request by an R.A., the porter, or by security personnel. In case visitors do not leave by the time quiet hours start, the hosting residents are required to issue a pass for them and pay for their overnight stay to their subaccount. In case visitor(s) do not possess document(s) listed above, they are required to present their identification documents (a national ID card, a military service book, a passport) in the porter’s office or other designated area to Dormitory Administration employee(s) whose duty it is to record the data (first and last name of the guest, the identity card series and type, date and exact hour of entering and leaving the dormitory, first and last name of the hosting resident and his/ her room number) included in these documents. The purpose of keeping the log book is to ensure safety in the dormitory. The data recorded are not processed.

    Visitors must leave the dormitory upon commencement of quiet hours or upon request by an R.A., the porter, or by security personnel.

    Overnight guest stay: a dormitory resident can make an arrangement with the dormitory administration to have a guest stay overnight provided that the roommate(s) of the host, if applicable, agree to such overnight stays and the hosting resident purchases a pass for his/ her guest. A pass for the guest is valid for the maximum duration of 48 hours unless the Dormitory Administration agrees for a longer stay. A hosting resident can make an arrangement for the overnight stay of one guest at a time. In exceptional cases the head of PUMS Dormitory Administration may agree for a longer stay of a guest at the rate of a pass. A resident may purchase up to four passes for his/ her guests per month. In case a resident purchases more than four passes, he/ she will be charged a regular fee for non-PUMS students/ employees for the each extra pass. Dormitory resident must make this arrangement with dormitory administration prior to the guest’s visit. During the guest’s stay, the hosting resident is fully responsible for the conduct of that guest.

    Unauthorized persons: visitors to the dormitory who have not registered with the porter are in violation of dormitory regulations and can be asked to leave the dormitory property by the R.A.s, porters, and security personnel.

    If a visitor or a guest causes a disturbance or otherwise breaks the rules on dormitory premises, he/she will be asked to leave, or, if uncooperative, he/she will be removed from the dormitory. Please note that the R.A.s, porters, and the security staff all have the full authority to act in such circumstances.

    14) The hosting resident is entirely responsible for his/her visitor’s or guest’s behavior. Visitors or guests visibly under the influence of alcohol, or who otherwise pose a threat to others’ safety and/or security, have no right of entry to the dormitory and will be asked to leave the dormitory area.

    Use of dormitory facilities

    15) Dormitory residents, as well as student organizations, have the right to use any rooms designated for common use. Priority is given first to dormitory residents and then to student organizations. Without the approval of the head of the PUMS Dormitory Administration, the rooms cannot be used for any purpose other than the purpose designated by the University. A log book where students can register for the use of the common areas in dormitories, such as study rooms, is available in the porter’s office.

    16) The use of dormitory facilities is strictly for residents of that dormitory and their registered guests only.

    17) The laundry facilities in a particular dormitory are intended for the use of the residents of that dormitory only. Unregistered guests or residents of other dormitories are forbidden from using such equipment.

    18) Dormitory administration is not responsible for any personal belongings left in public spaces.

    Parties

    19) It is not allowed to organize parties in PUMS dormitories. According to par. VII of the School Regulations for English Programs’ Students alcohol is banned at all times and under all circumstances in the University dormitory.

    20) Occasional meetings/ gatherings may be organized with the agreement of roommates and neighbors.

    21) Cleaning tools such as a mop and a bucket or a vacuum cleaner may be borrowed from the porter for use in the post-party clean-up.

    Safety and security

    22) Dormitory residents and their guests are obligated to follow all fire, health, and safety regulations in the interest of both their own safety and the safety of other residents living in the dormitories. They are also obligated to use the fire and safety equipment, or electrical and other devices according to their intended purposes. It is strictly forbidden to use any appliances in an inappropriate way, i.e., that causes danger to the user, other residents, or to University property, or that in any way compromises general safety and/or security, including tampering with fire detectors. Blocking the fire department access roads outside the dorm—as well as the fire exits, stairwells, evacuation passages, and corridors inside the dorm—and smoking is also considered to be the breaking of fire safety rules. Residents are charged with the costs of fire service attendance in case of setting on the fire detectors due to smoking in dormitory room, lighting candles etc.

    23) Dormitory residents are obligated to immediately inform the R.A.s and the administration about any accident or serious illness involving their roommates.

    24) Residents may not throw any items off the dormitory balconies or out of the dormitory windows.

    25) Residents may not possess or store dangerous or flammable substances on University property. Such substances will be removed by University personnel.

    26) Smoking is forbidden in all dormitory buildings.

    27) The following activities are forbidden in PUMS dormitories:

    a) using gas and electric cookers, as well as washing machines at places other than designated;

    b) using electric kettles without a thermal safety cut-out mechanism;

    c) using hotplates and any devices used for cooking in residents’ rooms;

    d) using refrigerators with power capacity exceeding 200 W;

    e) using any kinds of heaters and air conditioners;

    f) unauthorized installing, repairing, or altering of the electrical, water, and gas connections and equipment;

    g) changing of locks or installing new ones, as well as making duplicate keys;

    h) installing and using other appliances, and devices that pose a threat to human health or life;

    i) using, possessing, selling, or distributing of intoxicants and illegal drugs,

    j) gambling;

    k) possessing any type of guns, especially firearms or pneumatic guns on dormitory property (including sports and collectors firearms);

    l) running a business without the consent of the Resident Council, the head of the PUMS Dormitory Administration, and of the Chancellor;

    m) storing in dormitory rooms and in common areas of any widely available commodities and goods whose purpose and quantity is suggestive of commercial purposes.

    Residents faced with situations that may be health and life-threatening or otherwise pose a threat to dormitory safety and/or security should immediately notify University authorities onsite—R.A.s, porter, security staff—and/or the appropriate emergency services (the police, fire brigade, medical emergency service), if appropriate.

    28) Keeping any pets—live animals of any kind—in a dormitory is strictly forbidden. Any student who keeps animals at the dormitory will be required to remove them immediately.

    Upon finding evidence of any violations the University will take appropriate disciplinary action including suspension or expulsion.

    Dormitory accommodations

    29) Eligible students are admitted to the dormitory through the online registration system depending on room availability. Each student interested in obtaining dormitory privileges must complete an online application. Upon acceptance, all necessary formal matters are handled by the dormitory administration staff in conjunction with the Dean’s office located on ul. Jackowskiego 41 in accordance with the following rules:

    a) dormitory reservations for incoming students are based on online applications that should be submitted in the University admissions system. The University guarantees accommodation in its dormitories to newly accepted students for one academic year only; students of higher years will be accommodated in case of vacancies, following the order in which the applications for accommodation were received;

    b) dormitory assignments for incoming students are made according to the following criteria in the given order: 1) numbers of points achieved in the admissions process, 2) date of payment (the date the University bank account was credited with the payment is decisive) of the fees indicated in the acceptance letter;

    c) dormitory reservations for following years are administered by the online system by April 30th of every academic year. For newly accepted students the deadline is appointed for July 31st of a given year. If a student fails to notify dormitory administration of their interest in room reservation for the next academic year by this deadline, the University will be unable to guarantee the room for the upcoming academic year and such a person must move out of dormitories by the end of July od a given year;

    d) any changes pertaining to dormitory accommodation of the English Language Programs’ Students, except for the situations described in Item a) and b) as well as situations relating to renovations in dormitories (moving to another dormitory, switching dormitory rooms), are introduced by means of an on-line waiting list available on the University website for English-based Programs;

    e) rules relating to dormitory accommodation of students with the status of leave of absence/ deferred students/ students who interrupted their studies are as follows:

    –  residents whose student status has been changed to leave of absence/ are deferred students/ who have interrupted their studies/ whose student status has been changed to half-time status etc. are required to notify the dormitory administration in writing about their student status change as well as about their plans to leave in the room just their personal belongings while they are away;

    – for students leaving Poland the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee, both in case of leaving their personal items in the dormitory or the University Storage Room in accordance with the provisions defined in the Storage Room Regulations for Residents of Dormitories at Poznan University of Medical Sciences;

    – the situation as described above cannot last longer than 6 months,

    – upon coming back the student is required to register for the waiting list and is placed in a dormitory according to availability of rooms.

    f) students moving into dormitories are required to pay three monthly payments even if they do not physically stay in the dormitory for that period of time. The first sentence does not concern students who resign from staying in the assigned room in the dormitory within 14 days from moving into the dormitory the latest. In such a case the dormitory fee is calculated daily based on actual number of days spend in the room by a student which means from the day of receiving the key to the room until the day of resignation and returning the key. The above mentioned rule does not apply to newly accepted students who reserved a dormitory room just for one month while registering on-line for dormitory accommodation at PUMS.

    30) At the beginning of each student’s dormitory residency, he/she receives bedding and other items, such as a reading lamp, with the understanding that such equipment will be returned in satisfactory condition at the end of the dormitory residency. The resident is obligated to check the condition of the equipment upon receipt to ensure that it is in satisfactory condition and report missing items to respective dormitory administration office so that they can be replenished, but no later than within 48 hours from moving into dormitory. Any damaged or missing equipment or room damages should be immediately reported to the dormitory administration. If the damages are caused by the resident, he/she will become fully responsible for the damage through a deduction out of the security deposit. If such damages exceed the security deposit, then the responsible resident will have the charges billed directly to the student account and will be notified of these charges by the dormitory administration.

    31) A single resident may occupy a double room only if he/she pays for two spots in that dormitory, and this arrangement is contingent on the availability of such rooms in the requested dormitory and provided that a resident receives an assignment to this type of room based on his/her waiting list registration.

    32) In the case of dormitory rooms shared by two persons, the practice whereby one of the residents moves out and leaves his/her name as registered with the dormitory administration, so that the room in question appears to be occupied by two persons, is strictly forbidden.

    33) When one roommate has not appeared in the dormitory or moves out of a double room, the second roommate:

    a) for the following month has the right to stay in the room and pay the same dormitory fees as up until now,

    b) upon receiving a consent from dormitory administration may stay in the room and pay for two spots,

    c) is required to move to another shared dormitory room indicated by dormitory administration within no longer than two weeks from the time of receiving a notice from the administration or accept a roommate designated by dormitory administration to be placed in the room. In case a resident does not agree on the solution defined in item c), he/ she loses the right to be accommodated in the room two weeks after the resident was notified by dormitory administration of the necessity to be placed in a double room / accept a roommate.

    d) still retains the right to stay in the room and pay the same dormitory fees as up until now unless dormitory administration presents him/ her an option to place a roommate in the room or to be moved to another shared room.

    34) Dormitory residents are obligated to pay for all additional financial commitments, e.g., phone bills resulting from the use of the telephone exchange, as well as for heating and water bills. The process and the terms of payment are established by the dormitory administration. Failure to comply will result in deducting the outstanding charges from the resident’s dormitory deposit and in a possible expulsion from the dormitory.

    35) Dormitory fees are announced at the University website. The monthly dormitory fees for newly accepted students are determined in the Attachment no. 1 to the student agreement with the University.

    36) If a newly accepted student reserves a dormitory room (the choice of the dormitory is made by the University who has updated information regarding vacancies in particular dormitories), the student is required to pay a refundable deposit in the amount of 1500 PLN (one thousand five hundred PLN) to the University account. The amount is not the dormitory fee, but it is a safety deposit in case of potential damage done by the student or the dormitory fee arrears. The deposit is being settled after the student leaves the dormitory.

    37) The deposit is payable in PLN by the deadline given in the letter of acceptance (applies to newly accepted students). Dormitory fee is paid to the designated bank account (individual sub-account) in PLN monthly and in advance by the 15th day of each month. Students moving into dormitories during an academic year are required to pay dormitory fees and security deposits by the 14th day of the month in which they started residing in dormitories.

    38) The Erasmus students assigned to PUMS dormitories are required to put down the security deposit in the amount of one monthly rent in respective dormitory.

    39) The student is required to inform the dormitory administration in writing if the student leaves the room for the summer period (June, July, August and September), and give the date of leaving and returning before leaving for holidays but by the end of June of a given academic year at the latest, under pain of being charged full dormitory fee for the summer period, should the student fail to do so. If the student stays in the room for the summer period, the student is required to pay regular dormitory fee for every summer month, and if the student only leaves his/her belongings in the room, but does not reside in it, the fee is equal to half of the dormitory fee.

    40) For PUMS M.D. and Pharm.D. students in their last year of study undergoing part of their coursework (e.g. elective rotations or six-month traineeship in a pharmacy) abroad the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee. The students will be charged the standard dormitory fee for the time they were keeping their belongings in the dormitory rooms while away unless they provide dormitory administration with the official documents issued by the accepting institution and confirming the exact dates of the coursework completed abroad before going on electives/ traineeship.

    41) For students with the status of leave of absence/ deferred students/ students who interrupted their studies/ half-time status etc. who are leaving Poland for up to 6 months, the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee (as in item 29 e).

    42) The student who moves out of the dormitory during the academic year, and who had already paid the full dormitory fee, is entitled to a refund. The dormitory fee refunds are issued only for the full months and only to students who do not have any unpaid fees. The refunds are given after the move-out from the dormitory is completed.

    43) A dormitory resident is not allowed to change rooms without the permission of dormitory administration.

    44) Dormitory fees for persons moving into or moving out of dormitories during a certain month will be calculated daily for the specific length of dormitory occupancy.

    45) Dormitory administration may assign rooms during the summer break before the start of the academic year. This rule does not apply to students who are not eligible to reserve rooms during summer holidays as they are assigned to dormitory rooms exclusively through the online dormitory registration system.

    46) Any belongings or personal items left in a room by a departing resident after the deadline for the resident’s move-out will be used for the benefit of the dormitory, provided that the departing resident had been notified and that 90 days have passed.

    47) Under no circumstance is a resident to alter or repair anything that will change the aesthetics of his/her room. Any damages should be reported and the dormitory administration is responsible for fixing any damages in resident rooms. Residents will be held financially responsible for any damages and missing items or equipment in dormitory rooms. In case the identity of the person responsible for the damage(s) is not established, both room residents will be held financially responsible. The charges which include the worth of the missing equipment, or its repair, will be assessed and collected by the head of the PUMS Dormitory Administration in cooperation with the Resident Council.

    48) Any currently enrolled students are eligible to sign up for the on-line waiting list, but dormitory assignments from waiting list can be made only after the University has provided dormitory accommodation to all its newly accepted students who registered for dormitory by the end of July of that particular year. The names of students who signed up for the waiting list are not invalidated with the end of an academic year. Dormitory assignments based on waiting list registrations are available between October 15 at the latest and April 15 of a given year according to availability of rooms in a particular dormitory.

    49) As part of dormitory waiting list registrations for a single room the University introduces rules with a high priority on seniority:

    a) all students in their last and second-to-last years of study (“senior students”) who apply for a single room get assigned on a strictly first-come, first-served basis,

    b) all non-first-year persons that apply for a single room and who do not fit into the “senior students” group as described in Item above will be granted a room, but only after all current “senior students” defined in Item a) have had their requests granted,

    c) no first year student will be assigned a single room unless the first two criteria described in Item a) and b) have been satisfied,

    d) students in their last year of study undergoing part of their coursework (e.g. elective rotations) abroad who apply for dormitory accommodation will have priority over other students, but only after the University satisfies requests of all current first-year students.

    Moving out of the dormitory

    50) The resident who intends to vacate his/her dormitory room must provide the dormitory administration with a 14-day advance written notice. In cases where the resident fails to provide sufficient notice, then he/she pays the rent amount until the last day of the 14-day notice. The rule defined in this item also applies to the students in their last year of study. The additional confirmation from dormitory administration on the degree clearance slip required for the issuing of the diploma is available only after making all of the required payments by June 30th of a given year or by the estimated day of departure from the dormitory, not later than by July 31st of a given year.

    51) When a resident moves out voluntarily or is evicted, he/she is obligated to return all of the bedding and equipment he/she had received during dormitory residency. The departing resident is also obligated to pay up any outstanding accounts and to leave the room in the same condition he/she had found it at the time of moving in. All room furniture must be returned to its original position.

    The loss of the right to stay in a dormitory

    52) The right to stay in a dormitory will be taken away under the following conditions:

    a) a resident has not appeared in the dormitory without providing sufficient reasons within 7 days of the start of the classes for his/ her program in a given academic year;

    b) a resident has lived in the dormitory for more than two months but has failed to pay for it despite having received at least two written notifications from the dormitory administration;

    c) the administration withdraws permission for the resident to occupy a place in the dormitory;

    d) gross infringement of dormitory rules and regulations;

    e) a resident graduates from the University;

    f) a resident is removed from the student list;

    g) a resident is suspended in student rights.

    The loss of dormitory privileges under Items (a) and (b) as well Items (e) – (g) as is automatic. Responsibility for enforcing this rule belongs to the head of the PUMS Dormitory Administration. Decisions pertaining to the loss of dormitory privileges described in Items (c) and (d) above, and to a possible extension of the period of time mentioned in Item (b) rest within the authority of the Vice President of Student Affairs.

    53) The resident who loses the right to stay in a dormitory must return all equipment and vacate the assigned room, leaving it in a satisfactory condition, within 7 days of having been notified, or eviction by the administration will take place. In the following cases students cannot apply for a spot in a dormitory: failure to pay all the fees and additional costs of staying in dormitory; buying, selling or acting as a go-between in dormitory room trading; gross infringement of dormitory rules and regulations; or assignment to a dormitory on the basis of false personal data.

    Disciplinary action

    54) The three-strike rule

    With respect to the enforcement of dormitory rules and regulations, the following policy has been implemented.

    1. Those residents who have committed a minor infraction of dormitory rules will initially be given a first offense warning, which will be registered but no further disciplinary action will be taken for the first incident,

    2. For the second minor infraction of the rules the R.A. Director and/ or dormitory administration employee will issue a report to the Dean’s office for the in English language programs, based on the explanations offered by the offender, accounts of at least two witnesses, including an R.A. Then, the resident will receive an official notice of infringement of the PUMS dormitory rules which will be retained in the student’s file forever.

    3. Further failures to comply with University rules and regulations obligates the Dean’s office to apply to the Vice-President for Student Affairs to file a reprimand and remove the student from dormitory.

    4. The examples of minor infractions include: leaving items in the hallway outside room door (shoes, garbage, etc.); repeated noise-making or engaging in other activities which disturb others; failing to cooperate with the dormitory administration, R.A.s, porters, or security personnel; leaving common areas, such as the kitchen, in unsatisfactory condition for others to use etc. Please note that this is not an entire list.

    The University retains discretion of passing an opinion on the type of infraction (minor vs. major infraction) taking into consideration a report from dormitory administration, R.A.s, statements from other residents and if necessary damages caused by the resident.

    5. In case of major infractions actions described in Item 2 or 3 will be taken, or alternatively the case will be forwarded to the Disciplinary Commission.

    55) These regulations must be followed by all students in the English language programs at PUMS, as well as by students of other universities living in the dormitory, including the LLP Erasmus students, or similar.

    56) Any cases which are not covered by these regulations are first addressed by the Residential Advisors; and if the issue in question escalates, forwarded to the Vice President of Student Affairs.

    57) All cases of breaching these regulations, or of violating the common basic principles of living in the dormitory social setting, will be first addressed by the R.A.s, then the dormitory administration, and further by the Dean’s office for the English language programs; and they will consequently be resolved by an appropriate disciplinary action.

    A violation of any dormitory rules and regulations committed while under the influence of alcohol or drugs or other intoxicating substances will be severely punished, and all such cases will be forwarded to the Disciplinary Committee.

    58) The R.A.s act as mediators between dormitory residents and the University Administration. The dormitory residents are obligated to cooperate with the R.A.s, respect the dormitory regulations, and follow the R.A.s’ decisions.

    59) The members of the R.A. team are obligated to intervene in all cases where the regulations are being violated.

    60) The R.A.s along with the members of the dormitory administration are allowed to conduct unannounced, random room spot checks. In extraordinary life or health threatening situations room spot checks can be performed without the presence of an R.A. by two dormitory administration employees, including the manager of PUMS Dormitory Administration. The manager of PUMS Dormitory Administration is required to submit a protocol following each such spot check visit.

    Missing Student Notification Policy

    61) The University introduces a procedure related to the notification policy with respect to a missing student who is a resident of the student dormitory, according to which:

    – A list that has been constructed of people and organizations whom students, employees, and other persons should contact upon the disappearance of a student after 24 hours have elapsed.

    – The dormitory security and administrative personnel as well as the police must be immediately informed about a student’s disappearance.

    – Each student may identify a contact person whom the Poznan University of Medical Sciences should notify within 24 hours from the time of learning about the student’s disappearance, provided that the student was determined missing by the dormitory security and administrative staff, and by the police.

    – Students will be instructed that the contact information will be kept confidential, that it will be made available only to the authorized administrative personnel, and that it cannot be disclosed to anyone except for the law enforcement agencies involved in the search for the missing student.

    – Students under 18 years of age will be instructed by the Poznan University of Medical Studies that the University will have to inform, besides the contact person selected by the student, also the student’s parent or legal guardian of the student’s disappearance within 24 hours from the time it was confirmed that he/she is missing.

    – Students will be made responsible for keeping the dormitory administration informed of their absences from the dormitory that are longer than 24 hours.

    The dormitory administration is the organization responsible for the notification process regarding any missing students who are registered dormitory residents.

    Complaints and suggestions

    62) In the cases where there is an issue of concern in the dormitory, the resident should alert the following authorities:

    a) Residents faced with situations that may be health and life-threatening or otherwise pose a threat to dormitory safety and/or security should immediately notify University authorities onsite (administration, R.A.s, porter, security staff) — and/or the appropriate emergency services (the police, fire brigade, medical emergency service), if appropriate.

    b) In the case of some non-threatening and non-violent situations or issues, like: roommate disputes; nuisance disturbances like parties, loud music or other noise-related matters; as well as in dealing with other less critical issues, we suggest that you try to resolve them peacefully at first by yourself. We suggest that you try to refrain from engaging the help of the R.A.s or any other administrative resources at a higher level. next, only if the matter could not be resolved by you, please involve the R.A.s or the dormitory staff as appropriate. We recommend that issues of lesser impact be handled initially by the dormitory resident.

    c) If you cannot resolve the situation on your own, activate the R.A. system by contacting an R.A. in your dormitory. The R.A. will then take over the situation and try to address it.

    d) The R.A. system will escalate the situation to the appropriate University authorities if necessary.

    e) Complaints should be made in writing if possible so that there is a record of the complaint. Anonymous complaints are difficult to follow up on because the information concerning the incident cannot be properly collected from the complainant. Please rest assured that complaints will be treated as strictly confidential.

    f) The R.A. system does not handle such matters as room assignments, room or equipment repairs, or dormitory payment issues. You may ask an R.A. for advice on these issues, but they are usually handled by the dormitory administration. In general, the Dean’s office and the dormitory administration are not to be contacted directly by dormitory residents for help with other types of problems except for emergency circumstances.

    63) Dormitory residents have the right to make any suggestions or share ideas concerning dormitory operations or the functioning of the R.A. system. Such suggestions should be submitted to any R.A. and/or to any authorized member of the student organizations that are part of the English language programs at the University of Medical Sciences (English Programs’ Student Union—EPSU). Then, the R.A.s and/or the representatives of those student organizations will take proper steps to address residents’ ideas or concerns.

    64) Any serious offenses, which include but are not limited to sexual assault, battery, racial discrimination, and financial disputes, will be subject to disciplinary action and in case the offense will meet the legal/statutory criteria of a crime respective enforcement authorities will be notified. Dormitory residents may initially ask an R.A. for assistance in contacting University administration, security personnel, and/or the police, but otherwise these matters lie outside of the scope of the R.A. responsibilities.

    65) In the case of issues that cannot be resolved by the above regulations, we follow the Dormitory Regulations for the Poznan University of Medical Sciences.

    ACKNOWLEDGMENT

    We are very grateful to the PUMS students and staff who in concert with the dormitory management authorities have richly contributed to the content of this document. Please keep in mind that this is a document-in-progress and we welcome the ideas, comments, and suggestions from all concerned parties. We hope it will enable us to support our students in their dormitory life, their home away from home for the duration of their studies in Poznan. Please direct your comments to the e-mail address dorm@ump.edu.pl.