School Regulations

  • Student’s Ethics Code of Poznan University of Medical Sciences

    The Student’s Ethics Code of Poznan University  of Medical Sciences contains moral norms, best practices and basic principles, which, by their nature, do not require justification, to be followed by students in the academic community, as well as in their future social and professional life.

    Promoting and observing the Code is the responsibility of every Student and results from the awareness of the importance of observing moral principles and ethical standards in order to achieve the highest academic standards for building a civil society.

    The Code is not a mere set of prohibitions and obligations, but it is also a determinant of universal values. The conduct of the Student should bring pride and strengthen the good name of Poznan University of Medical Sciences.

    I.  General Provisions

    § 1

    The principles of the Student’s Ethics Code of Poznan University of Medical Sciences, hereinafter referred to as the Code, result from generally accepted moral norms and, in particular, from norms relevant to the ethics of academic education.

    § 2

    The English Programs’ Student Union is required to familiarize Students with the principles of the Code and to disseminate them in the academic environment. If necessary, each Student should stand up for these rules.

    § 3

    The Student should not participate in any ventures that degrade his or her dignity or the dignity of others, as well as undertake actions that may harm his or her good name or the good name of the academic community or the University.

    § 4

    It is the Student’s duty to show respect for the University, expressed, among others, in the vows, as well as in caring for the University’s good name and promoting a good image of the University and its achievements.

    § 5

    1. The Student’s duty is to abide by the obligations imposed on him or her by the Law on Higher Education and the School Regulations of Poznan University of Medical Sciences, and to respect the University’s property and public property.
    2. The Student should show concern for the technical efficiency and aesthetics of the available resources.

    § 6

    1. The following shall be considered particularly reprehensible:
      • destroying the University property, including didactic rooms, student dormitories and their equipment,
      • other manifestations of vandalism, both on University premises and elsewhere.
    2. The violation of ethical standards set out in the Code for obtaining benefits is considered particularly reprehensible.

    II.   Student’s Rights

    § 7

    The Student has the right to deepen his or her knowledge and improve his or her skills by taking an active part in classes provided for in the study program, as well as in extracurricular activities and scientific conferences.

    § 8

    Moreover, the Student has the right to:
    1) equal and proper treatment,
    2) fair assessment of his or her knowledge and work effects,
    3) respect for the rights granted to him or her by the Law on Higher Education and the School Regulations of Poznan University of Medical Sciences,
    4) cooperation with people associated with the University in order to improve its functioning and taking actions enabling the development of the academic community. The Student can achieve this by completing student internships, being a member of scientific associations, supporting the activities of the English Programs’ Student Union and actively participating in student organizations.

    III.   Student’s Obligations

    § 9

    Throughout the whole period of education, the student should thoroughly, conscientiously and persistently acquire knowledge and skills, as well as professional qualifications. The student should strive for self-improvement, using the knowledge and experience of academic teachers and assistance provided by the University

    § 10

    The student should honestly and reliably perform his or her duties which include, among others, obtaining credits for subjects, preparing final papers and diploma theses, as well as fulfilling all obligations towards the University by observing the set deadlines.

    § 11

    The Student, both before and after graduation, should care for the University’s good name and use the acquired knowledge and skills for the common good.

    § 12

    The student should discuss patient information only with medical personnel involved in the patient’s diagnosis and treatment. Moreover, the Student should avoid private conversations in the presence of patients.

    IV.  Academic Community

    § 13

    Bearing in mind every person’s right to be treated with dignity, the Student should be guided by honesty and decency in his or her actions,

    observe the rules of good manners and academic customs and represent a high level of personal culture in contact with other people. In contact with patients and their families, the Student should act with tact and empathy.

    § 14

    The Student should base relations with other students on respect, kindness, solidarity, loyalty and cooperation. In this way, the Students contribute to the formation of the academic community of the University. A particular violation of these principles are all manifestations of mobbing, harassment and stalking.

    § 15

    The Student should support other students in learning, help them in adapting to the conditions of academic life, as well as in learning about and observing the rules prevailing at the University.

    § 16

    The Student should show respect towards academic teachers and other employees of the University with his or her attitude and conduct. The following shall be considered particularly reprehensible:
    1) repeated and unjustified lack of punctuality,
    2) interfering with the course of didactic classes,
    3) insulting or disrespectful attitude towards academic teachers, other University employees and other students.

    § 17

    The Student’s appearance and dress should express his or her respect for teachers and other students, medical staff and patients with whom the Student comes in contact with. During the designated training, the Student is required to use appropriate protective clothing. For exams, the Student should dress elegantly.

    § 18

    The Student should always be responsible for his or her actions and face the negative consequences of his or her own behavior.

    § 19

    The Student must not discriminate anyone on grounds of race, nationality, religion, sex, disability, age or sexual orientation. The Student should respect different beliefs and views and use freedom of speech with caution.

    § 20

    The Student should oppose all manifestations of evil, aggression and social pathology, as well as dishonest and unethical behavior. The Student should counteract negative phenomena in the academic life.

    V.  Unethical and Reprehensible Behavior

    § 21

    The Students should be guided by honesty in all their actions. The following shall be considered particularly unethical:
    1) having other people write the Student’s term papers and other papers,
    2) any dishonest behavior aimed at distorting the result of the exam and other forms of verification of knowledge, other than those allowed by the examiner,
    3) non-observance of intellectual property rights, use of other people’s materials in the diploma thesis without giving their author,
    4) impersonating another person,
    5) the abuse of family relationships, personal relationships and protection,
    6) the use of private contacts and personal relations with employees of the University,
    7) efforts made to obtain undue benefits from the University.

    § 22

    Falsifying any signature, stamp or document and the use of such a document is unethical and constitutes a crime.

    § 23

    The students are not allowed to record audio and video media on the University premises and distribute materials obtained from teachers outside the University without the consent of the teacher. This prohibition applies strictly during clinical classes with the participation of patients treated in the unit in which the classes are held.

  • General School Regulations

    SCHOOL REGULATIONS OF POZNAN UNIVERSITY OF MEDICAL SCIENCES

    I. GENERAL PROVISIONS

    Art. 1

    1. The Study Regulations, hereinafter referred to as the „Regulations”, define the organization and course of studies and the related rights and obligations of students of the Poznan University of Medical Sciences, hereinafter referred to as the Medical University.
    2. The Regulations apply to all forms and fields of study offered at the Medical University with the exception of post-graduate studies and other forms of education to which separate regulations shall apply.
    3. The Medical University has a University System for Improvement and Quality Assurance of Education, the rules of which are regulated by separate provisions.

    Art. 2

    Enrolment of students to the Medical University and acquisition of students’ rights takes place at the moment of matriculation and taking the oath in front of the Rector or Dean.

    Art. 3

    1. The main language of instruction at the Medical University is Polish.
    2. The Medical University can organize and conduct classes and tests of knowledge or skills, as well as diploma examinations in a foreign language. The scope and conditions for conducting classes in a foreign language are determined by the order of the Rector.
    3. Classes conducted as part of English-language programmes are conducted in English.

    Art. 4

    1. Superior Medical University students is the Rector.
    2. The immediate superior of the Faculty students is the Dean.
    3. The immediate superior of English-language programme students is the Director of the Center for Medical Education in English (CMEE).
    4. The provisions relating to the Dean shall also apply to the CMEE Director.

    Art. 5

    1. Subject to the provisions of Section 2, matters related to the course of study shall be settled by the Dean.
    2. In matters related to the course of study in which, in accordance with the provisions of the Law on Higher Education and Science, it is required to issue an administrative decision, such decisions are issued by the Dean acting under the authority of the Rector.
    3. Applications submitted to the Dean/Rector should include a documented justification.
    4. The decision should contain an indication of the legal remedies available.
    5. Students may appeal against the decisions of the Dean specified in Section 1 to the Rector. Students may appeal against the decisions of the Dean specified in Section 2 by submitting a request for reconsideration of the case to the Rector.
    6. The appeal and the request for reconsideration of the case shall be filed within 14 days of the date of delivery of the decision, through the intermediary of the Dean, who shall attach his opinion in writing on the subject of the appeal.
    7. In matters covered by Section 2, the Code of Administrative Procedure shall apply.

    Art. 6

    1. The University Council of Teaching is a consultative body in the field of teaching.
    2. Matters not covered by the Regulations and concerning the course of study and teaching process shall be governed by the Dean after consulting the Meeting of Dean and Deputy Deans.|

      II. STUDENT’S RIGHTS AND OBLIGATIONS

    Art. 7.

    Student has the right to:

    • be trained in the field of student’s rights and obligations at the moment of commencing studies at the Medical University;
    • have ECTS credits transferred and recognized;
    • justify his or her absence from classes, to holidays and leave from classes with the possibility to have his or her learning outcomes set out in the curriculum verified;
    • change the field of study;
    • change his or her programme into a full-time or part-time one;
    • take a final resit exam with the participation of an observer designated by the student;
    • repeat certain classes due to unsatisfactory performance – on the terms specified in the Study Regulations;
    • develop his or her own scientific, social, cultural, tourist and sports interests and to use for this purpose the premises, equipment and resources of the Medical University and the assistance of academics as well as authorities of the Medical University;
    • become a member of scientific clubs and participate, with the approval of managers, in research conducted at the Medical University;
    • receive awards and honours specified in the relevant regulations;
    • join organizations on the terms defined in separate regulations,
    • speak and comment on issues related to teaching;
    • receive financial assistance on the terms specified in separate regulations and apply for accommodation in the student dormitory;
    • participate in open courses of other fields of study;
    • partner treatment by the staff of the Medical University,
    • evaluate the classes and teaching work of university teachers;
    • proper implementation of the teaching process, taking into account special needs of students with disabilities.

    Art. 8

    1. It is student’s obligation to take full advantage of the educational opportunities offered by the Medical University. Student is obliged to:
    • acquire knowledge and skills in order to prepare him or her for future professional career;
    • fulfil his or her learning duties in accordance with the programme and curriculum of studies, including participation in classes and other courses organized in accordance with the Regulations, take exams, serve internships and meet the requirements provided for in the programme of studies;
    • act in accordance with the oath, Regulations and other laws in force at the Medical University and in hospitals/clinical departments during classes held in such establishments;
    • take care of the good name of the Medical University and observe good manners of university community.
    1. Student is also obliged to:
    • follow the principles of social interaction;
    • follow the rules of ethics and deontology;
    • respect the rights of other people to privacy and dignity;
    • tolerate cultural differences;
    • represent a high level of personal hygiene, appearance and clothing, to use appropriate protective clothing during classes.
    1. A detailed catalogue of standards of proper behaviour is governed by the Medical University Student Code of Ethics.
    2. Student is required to:
    • pay the fees due at the Medical University in a timely manner;
    • in a timely manner, meet the following requirements of the Medical University, in accordance with separate provisions:
    1. a) undergo medical examination – in order to obtain a medical certificate

    of fitness to participate in classes during which the student is or may be exposed to harmful, noxious or dangerous to health factors,

    1. b) undergo sanitary-epidemiological examinations and vaccinations (if the student has not been vaccinated before), necessary to participate in classes during which there is a possibility of transmission of infection or infectious disease to other people,
    • wear badges with a photo and visible name and surname;
    • not to use any electronic equipment during classes for purposes other than associated with learning;
    • remain compliant with the requirements for the protection of personal data, in accordance with current regulations.
    1. Foreign students are obliged to legalize, on the basis of generally applicable regulations, their stay in Poland and provide a copy of a valid student visa or temporary residence card to the Faculty Office until 31 March of the academic year in which they begin their studies, and provide any update of such documents.
    2. English-language programme students are required to have health insurance valid in Poland and provide proof of a valid insurance policy to the Faculty Office no later than 31 March of the academic year in which they begin their studies, and provide any update of such a document.

    Art. 9

    The rules governing disciplinary liability of students and the procedure for disciplinary proceedings are laid down in separate regulations.

    Art. 10

    1. Student is obliged to immediately inform:
    • the Faculty Office of any change of name, residence or correspondence address;
    • Department of Student Affairs of any change of financial conditions if they affect the granting or amount of financial assistance.
    1. In case of failure to inform the Faculty Office of the change of address data, it is assumed that all correspondence sent to the student to the last address provided shall be treated as effectively served.

    Art. 11

    1. Student of the Medical University may transfer to another university with the approval of the competent authority of such a university.
    2. Subject to the provisions of Art. 15 of the Regulations:
    • Student of another university, after completing the first year of studies, may apply for admission to the same field of study at the Medical University;
    • Student of the Medical University, after completing the first year of studies, may apply for the change of the field or form of study having met the conditions set by the Dean of the faculty the student wishes to transfer to.
    1. Only in special cases is it possible for the student to transfer, under Para. 1 and 2, during the academic year.

    Art. 12

    1. A student of another university may transfer to the Medical University (Art. 11.2(1)) provided that:

    1) the student meets the enrolment criteria in force in accepting faculty in the year in which the candidate joined the enrolment process;

    2) the student obtains the average of grades of at least 4.0 in the courses/learning modules with an end exam and obtains not less than 30 ECTS credits for each completed semester;

    • in the case of transferring to the major of Medicine or Medicine and Dentistry, provided that there are available places within the limit set by the Minister of Health, pursuant to the provisions of the Law on Higher Education and Science;
    • there are no disciplinary proceedings against the student conducted or no previous disciplinary penalty has been imposed;
    • the students fulfils all his or her obligations to the home university;
    • it is within the financial and teaching capabilities of the Medical University;
    • the student signs an appropriate agreement with the Medical University, if required.
    1. The provisions of Para. 1 shall apply accordingly in the case of changing the field or form of study as specified in Art. 11.2(2).

    Art. 13

    1. The decision to express consent or refusal to the transfer is made by the Dean after consulting the Meeting of Dean and Deputy Deans with the stipulation that the refusal to the extent specified in Art. 11.2(1) is an administrative decision which the Dean makes under the authority of the Rector.
    2. The deadline for submitting applications for transfer under Art. 11.2 is specified by the Dean of the appropriate faculty, and the information is published on the website of the Medical University by the end of June of a given year.
    3. Student applying for a transfer referred to in Art. 12.2(1) together with the application shall submit:

    1) consent to transfer of the competent authority of the home university;

    2) certificate of the course of studies, taking into account the grades and ECTS credits obtained and the average of grades the completed years of studies;

    • copy of the secondary school graduation certificate and certificate of secondary education;
    • list of courses/learning modules completed during the studies so far according the pattern set out by the Dean of the respective faculty, announced on the website of the Medical University within the period specified in Para. 2;
    • student’s statement on clean disciplinary record and the lack of disciplinary proceedings conducted against the student.
    1. The decisions under Art. 11.2(1) and 11.2(2) shall be issued no later than 30 September of a given year.
    2. The document of the decision under Art. 11.2(1) and 11.2(2) shall contain:

    1) year of study to which the student is transferred;

    2) list of completed courses/learning modules together with grades and ECTS credits, wherein the number of ECTS credits granted is determined by the number of credits attributed to specific learning outcomes at the receiving faculty;

    • list of curriculum differences, ECTS credits and number of hours of classes that need to be additionally completed, and the date and costs of its completion;
    • moreover, information about the amount of tuition fees for part-time studies.

    Art. 14

    1. Final year student of extramural long-cycle Master’s degree studies with major in Medicine, Medicine and Dentistry or Laboratory Medicine may, with the consent of the Dean, transfer to full-time studies in the last semester of study.
    2. Student of extramural studies with major in Pharmacy may, with the consent of the Dean, transfer to full-time studies for the period of the tenth semester of study and six-month professional practice.

    Art. 15

    Student who enrolled at the first year of a specific English language programme, with the exception of the Advanced M.D. Programme, may transfer to the first year of another English language programme under the following conditions:

    • the student must go through the entire process of enrolment for a given programme;
    • the student is exempt from the fee for an interview, but needs to pay the administrative fee;
    • in the event of the consent to the transfer, the student is exempt from the obligation to participate in the preparatory course and pay the associated fee if the student has already took the course.
    1. The transfer from the Polish language programme to an English language one is not allowed.
    2. The University does not accept students who wish to transfer to English language studies from other universities. This limitation shall not apply to the Faculty of Pharmacy and agreements concluded with other entities.

    Art. 16

    1. Student has the right to transfer and have the courses completed at the Medical University or other universities, including foreign ones, recognized.
    2. The decision on the transfer and recognition of courses completed is made by the Dean after obtaining the opinion concerning the assessment of the convergence of the learning outcomes of the course/learning module coordinator. In such case, all student’s

    grades are taken into account.

    1. Student transferring a course completed at an education institution other than the Medical University, including a foreign one, with ECTS credits allocated, shall have the course included in the achievements expressed in ECTS credits allocated to the student at the Medical University.
    2. The provisions of this article shall not apply to English language programme students.

    Art. 17

    1. Student of English language programme has the right to transfer and have the courses completed at the Medical University or other universities, including foreign ones, recognized.
    2. The request for recognizing the completed course should be submitted by the student to the CMEE Director by the end of December of a given academic year, but not later than 2 weeks before the start of a specific course/learning module.
    3. In the event of exemption from the course, the student is required to pass the final exam (NBME exam – if the course ends with such an exam) or to obtain a positive grade of the final test in order to complete the course/learning module which the student is to be exempt from.
    4. The University shall make no refunds for the courses the student is exempt form.
    5. In the case of applying for recognizing credit for a course, until the receipt of the decision the student is required to attend full-time classes.
    6. Any student activities completed before the start of the studies shall not be credited towards holiday internship that the student is obliged to complete during the course of studies..
    7. In relation to Erasmus students, separate regulations shall apply.

    III. ORGANIZATION OF STUDIES

    Art. 18

    1. The academic year runs from 1 October to 30 September of the following calendar year.
    2. Winter, spring and summer holidays last for a total of not less than 6 weeks, including at least 4 continuous weeks of summer holidays.
    3. Compulsory student internship should take place outside this period. This provision shall not apply to students going on the 3-month summer internship as part of the European student exchange programmes.
    4. The principles of organization of the next academic year shall be determined by the Rector after consulting the Student Government Council and published until 31 March. In justified cases, the Rector, at the request of the Dean or Director of the Center for Medical Education in English, may set a different date of the commencement and completion of lectures and classes.
    5. During the academic year, the Rector may establish days and hours off on his or her own initiative or at the request of the Student Government Council.
    6. During the academic year, the Dean may establish days and hours off on his or her own initiative or at the request of the Student Government Council.
    7. Deans are required to ensure full implementation of the planned teaching hours.

    Art. 19

    1. Studies are held according to study curricula and programmes adopted by the Academic Senate, after consulting the Student Government Council.

    If it is necessary to conduct studies on the basis of a new curriculum, the Dean may order a compulsory supplementation of curriculum differences.

    1. ECTS credits shall be assigned to the classes and lectures resulting from the curriculum and framework programme of studies completed by the student.
    2. Curricula of studies include, in particular:
    • description of learning outcomes for a specified major, level and profile of studies;
    • lists of courses/learning modules divided into mandatory and optional ones, taking into account the number of hours of each of them, along with ECTS credits;
    • syllabuses of courses/learning modules.
    1. Framework programmes of study specify, in particular:
    • level of studies (first and second level degree studies and long-cycle Master’s degree studies), form of studies (full-time and part-time studies);
    • duration of studies with the number of semesters;
    • courses/learning modules and internships completed during individual semesters and years of study;
    • form of crediting specific courses/learning modules.
    1. Lectures at the University are generally available, while the remaining classes are closed. In justified cases, a lecture may be closed by the Faculty Dean, at the request of the teacher.
    2. Participation in the classes and lectures included in the programme of study is mandatory. In exceptional cases, student may be absent for justified reasons from a part of the obligatory classes or lectures, which are credited in accordance with the regulations of a given course/learning module.
    3. The absence of students who are members of collective and electoral bodies and committees of these bodies due to their participation in the work of these bodies is justified without the necessity to make up for the classes or lectures. Students must be able to sit the exam at another time.
    4. Classes and lectures can be conducted using methods and techniques of distance learning, which is governed by separate regulations.
    5. In the case of a planned absence of a student of English language programmes exceeding the permissible number of days caused by the necessity to participate in a license exam or residency interview, the student may obtain permission to make up for the absence by taking part in classes or lectures with another group of students in a given academic year free of charge. Student is obliged to report his or her absence to the Faculty Office before the first day of the planned absence. If making up for the missed classes or lectures is not possible, the student of English language programmes shall be offered a possibility to make up for the missed classes or lectures in the next year or take an individual course in the current academic year for a fee.

    Art. 20

    1. Student is obliged to choose optional courses in accordance with the framework programme of study.
    2. The selection of optional courses is done by the student using the WISUS –ZAPISZ electronic platform. The principles of enrolment are governed by separate regulations.
    3. Participation in selected optional classes or lectures is mandatory and gaining credit for them is based on the rules specified in the regulations of specific optional courses with the proviso that attendance cannot be the sole assessment criterion.

    Art. 21

    1. The framework programme of study and timetable along with the division into groups, with the exception of the first year of study, developed jointly with the Student Government bodies, is provided to students at least two weeks before the start of the semester on the Medical University website.
    2. Student is required to attend classes and lectures with the group which s/he was assigned to by the Faculty Office.
    3. The number of students in groups for individual classes or lectures is regulated by the Resolution of the Academic Senate of the Medical University on teaching time.

    Art. 22

    1. The teaching, learning and educational process at the Faculty is organized by the Dean.
    2. The procedure and conditions of teaching and learning, including obtaining credit and passing exams is determined in the Teaching and Learning Guide.
    3. The Teaching and Learning Guide, developed in electronic form, contains in particular:

    1) course/learning module syllabus including:

    1. information on the unit(s) conducting the course/learning module and the unit responsible for teaching,
    2. details of the person responsible for teaching – course/learning module coordinator,
    3. details of the person authorized to grant credit for the course/learning module in the student e-book,
    4. list of teachers,
    5. learning objectives and general characteristics of the course/learning module,
    6. introductory courses and prerequisites,
    7. course/learning module curricula and a list of the planned learning outcomes with a description of the verification method,
    8. h) list of teaching methods and calculation of the total student workload,
    9. i) evaluation criteria and assessment methods,
    10. j) list of basic and supplementary literature,

    2) Regulations of classes or lectures, including information about consultations with students.

    1. Teaching and Learning Guide for the next academic year is forwarded to the Dean by the head of the course/learning module no later than until the end of the classes or lectures in a given academic year.
    2. Teaching and Learning Guide is approved by the Dean and provided to students on the Medical University websites before the start of the academic year, after consultation with the Student Government bodies.
    3. The Teaching and Learning Guide may only be amended in accordance with the Regulation of the Ministry of Science and Higher Education on university studies.
    4. All classes and lectures are subject to anonymous evaluation by the students, expressed in the form of an electronic questionnaire, in accordance with the applicable Survey Procedures in force at the Medical University.

    Art. 23

    1. The course of study is documented in:
    • periodic student achievement cards prepared in the form of printed data from the Medical University computer system;
    • credit or exam reports prepared in the form of printed data from the Medical University computer system;
    • in the Medical University computer system.
    1. Documents certifying the course of study, their copies or extracts are provided personally to students, graduates or, at their request, to authorized persons or sent by post to the address specified with a return receipt. The authenticity of the signature on the authorisation document is confirmed by the Faculty Office employee or notary public.

    Art. 24

    1. The Medical University appoints:
    • year tutors or major field supervisors;
    • Programme Councils or Committees for individual major fields of study;
    • Teachers Boards.
    1. Tutors and supervisors are appointed by the Dean in consultation with the Student Government authorities. Year tutor is a university teacher. Year tutors, after consultation with the Student Electoral Committee, initiate the election of year prefects.
    2. Teachers Boards are appointed by the Dean in order to coordinate the teaching process.
    3. Teachers Board is composed of:
    • Deputy Dean;
    • year tutor as the Chairman;
    • university teachers responsible for the implementation of the curriculum;
    • student internship supervisor;
    • representatives of the Student Government and Year Board;
    • representatives of the Faculty Team for Improvement and Quality Assurance of Education;
    • representative of the Programme Council/Committee of a specific major field of study.
    1. Meetings of the Teachers Boards of specific years of studies should be held at least once a year. The year tutor should submit a report summarizing the activities of the Board in the past academic year.

    Art. 25

    1. Internships are an integral part of the study and they are implemented in accordance with the curriculum and framework programme of study for the specific major field of study.
    2. Internships at the Medical University are organized by the Dean.
    3. The Dean is obliged to develop the regulations of summer/professional internships and internship documentation in the form of an internship programme, internship programme or practical skills book.
    4. With the consent of an internship supervisor or manager, it is possible to do internships outside the entities designated by the Medical University.
    5. Detailed rules and forms of doing student holiday/professional internships are determined by the Rector in a separate order.

    Art. 26

    1. Student can obtain permission to study according to the Individual Organization of Studies. The consent is issued by the competent Dean on the terms set out in Para. 3 and 7.
    2. Individual Organization of Studies is implemented in the form of:
    • Individual Programme of Studies (IPS);
    • Individual Timetable of Studies (ITS);
    • Individual Education Programme (IEP).
    1. The Dean may consent to:
    • Individual Programme of Studies in relation to gifted students with a grade average of at least 4.50, after a positive result of a qualifying procedure and the absence of arrears to the University. Detailed rules of IPS are governed by separate provisions agreed by relevant Faculty Councils;
    • Individual Timetable of Studies in relation to students who are members of sports national team, pregnant students, students bringing up a child, students with disabilities, students admitted as a result of the confirmation of learning outcomes and in other justified cases, with the provision that the consent with relation to pregnant students and students who are parents, if they attend full-time studies, cannot be refused,
    • Individual Education Programme applies to students returning from Erasmus exchange programmes and studying as part of the Mostum student exchange.

     

    1. In the cases referred to in Para. 3, the Dean has the right – on the basis of a student’s request submitted in writing and properly justified and documented – to grant a student an Individual Timetable of studies, as well as individual organization of classes, course completion exams, examinations and internships outside the timetable and exam session provided for the student group, taking into account the possibilities of entities providing classes and lectures.
    2. In justified cases, student studying according to an Individual Timetable of Studies may obtain the Dean’s consent to transfer specific courses to a different year of study than determined in the general curriculum, thus obtaining an Individual Education Programme.
    3. Individual Programme of Studies and Individual Timetable of Studies include classes, lectures, examinations and course completion exams that apply to all students.
    4. In the event of a breach of specified rules of implementation of Individual Timetable of Studies by the student, or the lack of progress in learning, the Dean may withdraw his or her consent to such a form of study.
    5. Individual Timetable of Studies may not result in the extension of classes and lectures and increase in their cost.

    Art. 27

    1. Gifted secondary education students can participate in theoretical classes and lectures included in the course of study at the Medical University at the faculties consistent

    with their special talents.

    1. The right to participate in classes and lectures shall be granted by the Dean of the appropriate Faculty upon request of the head of the school the secondary education student attends, after obtaining the opinion of the head of the unit providing the course that the secondary education student is to attend.
    2. In the case of consent to the secondary education student’s participation in the classes or lectures, the competent Dean determines the type of classes or lectures that the secondary education student has the right to participate in, and the rules for gaining credit for such classes or lectures.
    3. Secondary education student allowed to participate in the classes or lectures is obliged to comply with the regulations of the unit organizing the classes or lectures, rules of occupational health and safety and fire safety, and to respect the property of the Medical University.

    Art. 28

    1. The Medical University shall ensure the organisation and proper implementation of the teaching process, taking into account the special needs of students with disabilities, including the adaptation of the conditions of study to the type of disability.
    2. With the consent of the teacher conducting classes or lectures, with the exception of clinical classes, such classes or lectures may be attended by assistants for students with disabilities, including sign language interpreters.
    3. Student with a disability, in justified cases and depending on the type and degree of disability, may use sound or image recording equipment in the classroom, in the manner and form agreed with the teacher.
    4. At the request of the competent Dean, as approved by the Faculty Council, the Rector may determine conditions of studies different from those adopted in these Regulations, tailored to the individual special needs of a student being a person with disability.

    Art. 29

    1. Once during the period of study, student who has completed the first year of study may obtain the Dean’s consent for conditional commencement of studies in the following semester/year. Such consent entitles the student to take up studies at a higher semester/year of study while fulfilling the conditions necessary to complete the previous semester/year of study.
    2. Subject to the provisions of Para. 3, the consent referred to in Para. 1 cannot be granted to a student who has not gained credit for more than one course and the lack of the credit refers to a course that the student has already not gained credit for once in the past.
    3. The limitation specified in Para. 2, concerning the number of failed courses, does not apply to students returning from studies carried out in the framework of the ERASMUS programme and students who have not gained credit for a course due to serious random events.
    4. In the event of failure to meet by the student the obligations under the conditional enrolment in the period specified, the Dean makes a decision

    on repeating the semester/year by the student or expelling the student.

    Art. 30

    1. Principles of charging fees for tuition and educational services provided, as well as the procedure and conditions for exemption from such fees, in whole or in part, shall be laid down by the Rector.
    2. The amount of tuition fees is established by the Rector; for English language programme students – no later than by 31 March, and for the rest of the students no later than by 30 June of the calendar year in which the academic year begins.
    3. The conditions for charging fees for extramural tuition or educational services, as well as for tuition conducted in English may be determined in the agreement between the Medical University and the student.

      IV. CONDITIONS FOR GAINING CREDIT

    Art. 31

    1. The grading period for classes or lectures shall be determined by the Rector. Grading periods shall be semesters and academic year.
    2. The condition for passing a year is to obtain credit for all classes and internships provided for in the framework programme of study for a given year of study. Students who carry out Individual Organization of Studies in the form of ITS or IPS or are required to obtain all the credits included in the programme.
    3. The minimal score for completing a specific course should not be lower than 60% and not higher than 75%.

    Course completion

    Art. 32

    1. The results of course completion tests are provided in the Medical University computer system.
    2. Completing a course is a confirmation of gaining a positive grade in the course.
    3. In the case of classes classified credited on the basis of component grades, student has the right to remedy any fail grade with the teacher conducting classes at a mutually agreed date. If the student does not obtain the number of positive component grades required to obtain credit for a specific course until the end of classes in an academic year, the student has the right to sit a test comprising the entire material of the course. If failed, the student has the right to remedy the test grade once.
    4. In the case of courses credited solely on the basis of:
    • final test – receiving a fail grade entitles the student to remedy it twice within at a date agreed with the course teacher or authorized by the head of the teaching unit;
    • system of credits obtained throughout the whole course – obtaining an insufficient number of credits by the end of the course in a given academic year entitles the student to sit a test comprising the entire course material; if failed, the student has the right to remedy the test grade once.
    1. Detailed conditions for obtaining credit are specified in internal regulations of individual teaching units, which must comply with these Regulations.
    2. Student who has not met the conditions for receiving credit for a course/learning module has the right to appeal within 5 working days to the Dean, who may order to verify the student’s results during a final resit exam before an Examination Board. The exam takes place before the Examination Board composed of the Dean or Deputy Dean appointed, teacher of the specific course and another specialist in the course subject matter and, at the request of the student, also the year tutor and/or representative of the Student Government. The result of the final resit exam before the Examination Board is final.
    1. Gaining credit for a course by sitting a test takes place only in the cases and on the dates specified in the detailed programme and curriculum of studies agreed with the representatives of the Student Government of a specific year. The form and date of the test are specified by a teaching unit and communicated to the students in the Teaching and Learning Guide.
    1. Student has the right to review any of his or her written works evaluated in the period of 5 subsequent working days from the date of announcing the results, with the exception of works on the OpenOLAT platform.
    2. Student performing research as part of research teams pursuing topics included in the Medical University programmes may gain credit for a course or part of a course if the research is thematically related to the corresponding part of the study curriculum.
    3. Student’s participation in the work of a research camp may be the basis for obtaining credit for all or part of a student internship, as long as the programme of the camp is compatible with the internship programme.
    4. Course teachers are obliged to report the results of the course completion no later than within 5 working days, but no later than 15 September.

    Art. 33

    1. Student who failed to complete the courses/learning modules of a given year of study is required to complete them in the next academic year, after the payment of a fee in the amount specified by the relevant order of the Rector.
    2. This provision shall not apply to first-year students of long-cycle Master’s degree studies and first-year students of first level degree studies who, in the case of a failure to complete the courses in a given year shall be expelled.
    3. Student referred to in Para. 1 may:
    • repeat the failed courses without proceeding to the next year of study;
    • repeat the failed courses while continuing his or her studies on some courses of the next year of study;
    • conditionally continue his or her studies in the next year of study on conditions specified in Art. 29 of these Regulations.
    1. In the cases referred to in Para. 3.1 and 3.2, failure to gain credit for the repeated courses results in expelling the student.

    Art. 34

    Students studying in English may obtain the „HALF-TIME” status.

    1) student who has not completed the courses of a given academic year has the opportunity (in justified cases) to complete the missing courses in the next academic year (after obtaining the consent of the CMEE Director);

    • if the repeated courses interfere with the timetable for the next academic year, the student’s status shall be changed to „half-time”. This means that the student repeats the courses from the previous academic year and at the same time continues his or her studies attending (approximately) half of the courses of the following year;
    • in the next year of study, the student shall still have the „half-time” status and complete only the missing courses from the previous year without the possibility of attending the courses of the following year;
    • in exceptional cases, CMEE Director may authorize the student to attend courses of the next academic year;
    • The University reserves the right to change the student’s status to „half-time” if s/he starts studying two or more weeks after the date of the commencement of the academic year;

    6) the tuition fee of a „half-time” student is calculated in proportion to the number of hours of courses that the student attends in a given academic year;

    7) the „half-time” status shall be granted only once during the course of study.

    Examinations

    Art. 35

    1. The exam grading period is continuous session comprising one or more years of study, within which student can take the exam at any time.
    2. The condition for completing the continuous session shall be:
    • passing all the exams included in the programme of study for this period;
    • gaining credit for all courses/learning modules that do not end with an exam and for internships included in the programme of study for this period;
    • approval of the examination card in the student e-book.
    1. Student shall not be allowed to continue his or her studies at the higher level without completing the continuous session lasting more than one year.
    2. The division of the study period into continuous sessions shall be done by the Faculty Council after being advised by the Medical University Council of Teaching.
    3. With regard to selected courses/learning modules included in the programme of study for the period of a specific continuous session, the Faculty Council may decide

    to introduce the obligation to pass the exams within the prescribed period.

    1. With regard to selected courses/learning modules included in the programme of study for the period of a specific continuous session, the Faculty Council may decide

    to transfer the obligation to take the exam to the period of the subsequent continuous session.

    Art. 36

    1. The exam is a test of a student’s mastery of the material specified in the curriculum of a given course/learning module.
    2. The prerequisite for taking the exam is the prior completion and gaining credit for compulsory lectures and classes being part of a specific course/learning module.
    3. With the exception of NBME exams and subject to being a member of a student group, the date of the exam is agreed by the student:
    • individually with the examiner if the conditions of taking the exam at an earlier date are met;
    • by registering for one of the dates suggested by the examiner

    with regard to the principle that the number of dates on which each student may

    take the exam as his or her first attempt may not be less than 2 in the academic year,

    and the precise determination of the dates of attempts shall be made in consultation

    with the authorities of the Student Government of a specific year. The period between the

    suggested dates of exams must be at least 5 working days.

    1. The result of the OSCE exam shall be presented using a scoring system – the number of points gained compared to the maximum score.
    2. The form and principles for the exam evaluation shall be settled by the examiner and communicated to the students in Teaching and Learning Guide.
    3. The exam date cannot be set to the times of other classes or lectures.
    4. Course teachers are obliged to announce the exam results no later than within 5 working days, and provide to the appropriate Faculty Office the reports signed by them within 10 days from the last date of granting credit, but not later than until the deadline for obtaining all credits and passing all exams provided for in a separate regulation.

    Art. 37

    1. The following persons shall be authorized to conduct examinations:
    • university teachers holding an academic title or a postdoctoral degree;
    • in exceptional cases, on the basis of an annual authorization of the Faculty Council, also assistant professors and lecturers holding a doctoral degree;
    • language teachers in the field of practical knowledge of foreign languages.
    1. When conducting a written exam, it may be attended by other staff members employed in the teaching unit, appointed by the head of the unit.
    2. In the case of exams in the course carried out by many examiners, a draw of examiners shall be conducted with the participation of the representatives of the Year Board.

    Art. 38

    1. Exam in each course or learning module takes place separately and is subject to a separate assessment.
    2. Exam may consist of two parts: theoretical and practical one.
    3. Student taking the exam or final test is obliged to present a proof of identity.
    4. Student who took the exam without providing a medical certificate may not demand that the result of the exam be invalidated.
    5. Student is entitled to submit objections to the exam questions in writing until 12:00 a.m. on the date of the end of the exam.
    6. Exams to be passed in a given year of study are determined and communicated to students by the Dean in the preceding year.
    7. Regulations of exams held in electronic form are specified by the Test Exam Regulations (OpenOLAT).
    8. During exams and final tests it is forbidden to:
    • use mobile phones, cameras or other electronic devices;
    • possess and use prohibited items or books;
    • copy the answers from another student’s examination sheet;
    • use the help of another person;
    • provide assistance to another person.
    1. Failure to observe the above listed principles shall be treated as a disciplinary offence and may result in the following disciplinary procedures:
    • student who is proven to have failed to comply with the above prohibitions during the exam (or during any other knowledge verification procedure) shall be asked to leave the examination room with a „fail” grade;
    • the event shall be recorded in the student’s file, and in addition the matter may be referred to the disciplinary proceedings.

    Art. 39

    1. During exams, retake exams and final tests, the following grade scale shall be applied:
    • very good: 5.00
    • better than good: 4.50
    • good: 4.00
    • fairly good: 3.50
    • satisfactory: 3.00
    • unsatisfactory: 2.00.
    1. When calculating the average, the total of positive and negative grades obtained in the exams is divided by the total number of exams.
    2. Students of the last year, with the consent of the examiner and the Dean, may retake the exam in one course conducted in the last year of study if a higher grade obtained may change the final grade on the diploma of higher education. Both grades obtained by the student are taken into account in the calculation of the grade average.

    Art. 40

    1. In the case of failing the exam, the student has the right to two retake exams in each course/learning module, the form of which is communicated to students along with their dates. At least 7 working days must elapse between the announcement of the exam result and the date of the retake exam, unless an earlier date is agreed upon by both parties.
    2. The date of retake exams shall be agreed by the examiner with the student or year prefect.
    3. Rules of retake NBME exams are defined in separate regulations.

    Art. 41

    1. Failure to take the exam within the agreed period shall be justified no later than within 7 working days. Unexcused absence shall be equivalent to the loss of the right to take the exam on a specific date and gaining a „fail” grade by the student.
    2. If the absence is deemed excused, the student shall determine with the examiner the new date of the exam, which shall be treated as passed on that date.

    Art. 42

    Non-standard exams for foreign students studying in English:

    1. NBME Comprehensive Basic Science exam (for students with major in Medicine)

    1) NBME Comprehensive Basic Science (CBS) exam is an exam finishing a basic science block and it is compulsory for all students;

    • the first attempt to pass the CBS exam shall take place after completing the Basic Science Review Course;
    • the result of the exam is recorded in the transcript in the form of credits obtained;
    • passing the CBS exam is a condition for initiating clinical sciences courses;
    • the number of points for passing the CBS exam shall be published annually in the Directive of the Programme Committee of the Center for Medical Education in English;
    • students are required to take the CBS exam on the date set by the Faculty Office;
    • students meeting the Step 1 exam eligibility criteria (see below) may be also allowed to start clinical sciences courses;

    8) it is also possible to obtain a consent to start clinical sciences courses under a separate procedure. Details in this regard shall be announced annually at the beginning of each academic year in the Directive of the Programme Committee of the Center for Medical Education in English.

    1. Certification of application for USMLE Step 1 (for students with major in Medicine):

    1) student’s application for USMLE Step 1 exam shall be signed by the CMEE Director after completing by the student all

    basic science courses included in the curriculum (which means getting all the credits and passing all exams) and after passing (in accordance with criteria of the USMLE Step 1 exam) the NBME Comprehensive Basic Sciences (CBS) exam, which ends basic sciences courses;

    • CBS exam date is set after the completion of all basic sciences courses;
    • students who decide to take the USMLE Step 1 license exam shall receive all the necessary documents and permission signed and the consent of the CMEE Director provided that the student has obtained a CBS exam score at the level of the forecasted threshold for passing the USMLE Step 1 exam for a given academic year;
    • student has the right to resit the CBS exam five times, while the fourth, fifth and sixth attempts are payable.

    5) In the event of failure to obtain the required score, the consent to take the license exams shall be granted only after obtaining the diploma of higher education;

    • for outstanding students, it is possible to apply for Step 1 earlier, before taking the NBME CBS exam;
    • the conditions to be met by the student to make an early application shall be announced at the beginning of each academic year in the Directive of the Programme Committee of the Center for Medical Education in English;
    • application for USMLE Step 2 shall be signed solely after passing the USMLE Step 1 exam;
    • Student/graduate is obliged to disclose to the University the result of the USMLE license exam.
    1. Dental Comprehensive Basic Science Examination – DCBSE (applied to students with major in Medicine and Dentistry):
    • Dental Comprehensive Basic Science Examination (DCBSE) is an exam that assesses the level of student’s knowledge and preparation for the „National Board Dental Examination (NBDE) Part 1”;
    • to complete the third year of study, all students must take the „Dental Comprehensive Basic Science Examination”;
    • the exam is taken at the end of all basic sciences courses;
    • the result of the exam is recorded in a separate certificate issued to the student.

    Art. 43

    1. Student who has reservations about the correctness of an examination may submit a request to the Dean, within 7 working days of the announcement of the exam results, for a final resit exam. In the request, the student is required to detail the irregularities noticed during the exam.
    2. In justified cases, the Dean may order a final resit exam on its own initiative.
    3. In the event that the validity of any objections raised by the student (in accordance with the provisions of Para. 1) is recognised, the Dean shall set a date of the final resit exam not later than 14 working days after the date on which the student submitted an application for a final resit exam.
    4. the final resit exam takes place before a Board appointed by the Dean and composed of:
    • Dean or Deputy Dean as the Chairman;
    • university teacher authorized to conduct the exam;
    • examiner who conducted the previous exam, as an observer in an advisory capacity;
    • another university teacher authorized to conduct the exam, representing the same or a related field of study;
    • at the student’s request – selected university teacher and/or a representative of the Student Government as an observer.
    1. The examiner who conducted the previous exam must not be the Chairman of the Board.
    2. At the student’s request, the Dean may appoint a university teacher indicated by the student as another specialist referred to in Para. 4.
    3. The result of the final resit exam is final and no other attempt to pass the exam shall be allowed.
    4. All grades obtained by the student shall be included in the grade average, except for the questioned grade, which shall be replaced by the grade obtained at the final resit exam.

    Art. 44

    1. Student who failed an exam in all attempts is required to attend the course indicated by the examiner once again on the basis of the provisions of Art. 26, and to pass the course exam by the end of continuous session.
    2. Failing the exam after completing the course once again in all attempts results in expelling the student.

    Art. 45

    1. Student who repeats a year of study is not required to obtain credits and pass exams in the courses already completed.
    2. Student may be allowed to repeat a year of study not more than once in his or her study period, unless the reason for repeating another year was long-term illness or other important circumstances.

    Readmission

    Art. 46

    1. Readmission to a programme of study of a person who was expelled from the first year of study takes place on the basis of general principles of enrolment at the Medical University.
    2. Student expelled after completing at least the first year of study, in exceptional situations, is allowed to be readmitted to the University with the same major field of study after obtaining the Dean’s consent issued after consulting the Meeting of Dean and Deputy Deans.
    3. Readmission to the University shall not be possible if the University no longer offers a specific major of study.
    4. The application for readmission shall be submitted no later than 4 months before the start of the academic year in which the student is to be readmitted.
    5. In the Dean’s decision to consent to the student’s readmission to the University the following issues shall be specified:
    • year of study to which the student is admitted;
    • reactivation exams, if required – in not more than two courses;
    • list of courses to be completed in the year in which the student is readmitted to the University;
    • any possible curricular differences to be supplemented with a list of the scope, number of hours, number of ECTS credits, date of completion and applicable fees;
    • conditions for the initiation of studies after readmission in the form of reactivation exams to be passed as specified in the decision and signing the required agreement, if required.
    1. A person resuming his or her studies can complete the studies if s/he obtains the same learning outcomes as other students of a specific year.
    2. Student who resumed his or her studies shall be subject to the provisions of Art. 45.1 hereof.
    3. Student who, after completing at least the first year of studies, discontinued his or her studies or was expelled, shall have the right to apply for readmission no later than after 3 years from the 1st day of the semester in which s/he discontinued the studies or was expelled.
    4. Person applying for readmission shall have the right to one attempt to pass the reactivation exam.
    5. Person applying for readmission that does not take the reactivation exam within the prescribed period, is obliged to present to the Dean, no later than 5 days from the end of the circumstances that caused the person’s absence, a medical certificate or – in justified cases – another written justification.
    6. If the person referred to in Para. 10 presents a medical certificate or if the written justification presented by the person is deemed sufficient, the Dean shall once again set a date for the reactivation exam, which shall be the final date.
    7. Unjustified absence from the first reactivation exam or absence from the second attempt to pass the reactivation exam shall be tantamount to the loss of the right to apply for readmission to the University.

      V. AWARDS AND DISTINCTIONS

    Art. 47

    1. Student with very good academic performance, scientific work achievements, active social behaviour or outstanding cultural, scientific and sporting performance may be distinguished in the following ways:
    • by a public oral praise of the Rector or Dean;
    • by a congratulatory letter from the Rector or Dean;
    • by an occasional reward in kind or cash;
    • by a priority in being qualified for foreign internships, expeditions, scientific or sports camps.
    1. The number of awards and the pool for these awards shall be determined annually by the Rector upon the request of the Director of the Center for Medical Education in English in respect of English language programme students, and upon the request of the Deans in respect of other students.
    2. Persons referred to in Para. 2 shall submit applications for awards to the Rector until 31 October for the previous academic year.

    Art. 48

    Information about granting an award or distinction shall be recorded in the student’s personal file.

    Art. 49

    1. Graduates who have distinguished themselves by their achievements in community service, academic achievements, artistic or sporting activity, may receive a Medal of the Medical University for their academic merit and social service if their final grade on the diploma is not lower than 4.00.
    2. The Medal is granted by the Rector on his or her own initiative or upon the request of the Dean, Student Government Council or student organizations, after consulting the Meeting of Dean and Deputy Deans.
    3. The Medal is awarded during a diploma or graduation ceremony.
    4. The Medal can only be obtained once in the course of study.

    Art. 50

    Graduates with outstanding achievements in the work for student scientific organizations, or in organizational work and sport may receive a congratulatory letter from the Rector.

    VI. LEAVES

    Art. 51

    1. A student may be granted leave or leave with the possibility of commencing the verification of the acquired learning outcomes specified in the curriculum.
    2. A student may be granted special leave in the following cases:
    • prolonged illness;
    • delegating a student to foreign studies and other trips abroad;
    • pregnancy, birth of a child or taking care of it;
    • difficult financial situation;
    • other important life circumstances.
    1. Pregnant student is granted leave for the period until the child’s birth.
    2. Student being a parent is granted leave for up to one year.
    3. If the end of the leave referred to in Para. 1 and 2 falls during a semester, the leave may be extended until the end of the semester upon the student’s request.
    4. Pregnant student and student being a parent cannot be refused the leave.
    5. Leaves are granted by the dean at the request of the student.
    6. Granting of leave shall be confirmed by an entry in the documents recording the student’s course of study.
    7. The leave granted may extend the planned date of completion of the student’s studies.
    8. Detailed conditions for the verification of learning outcomes specified in the curriculum are determined by the Dean.
    9. During the leave period, student retains his or her student’s rights, a valid student ID card and the right to medical care unless the regulations applying to the use of medical care provide otherwise.
    10. In case of leave for a part-time student, the payment made for the courses which the student does not attend shall be transferred to the following year of study, and it must be supplemented by any increase in the amount paid. In the event of a change, student or Medical University, accordingly, are required to make payment adjustments.
    11. After the end of the leave granted for health reasons, the student is obliged to provide a medical certificate from the Occupational Medicine Clinic confirming his or her ability to continue studies no later than 2 weeks before the start of the classes and lectures, and in the case of one-year health leave no later than 15 September.
    12. For the duration of active military service, student shall be granted special leave.

    Art. 52

    1. The leave shall be granted for a period not longer than 12 months.
    2. Dean’s leave shall not be granted for a period of the previous semester or academic year.
    3. Student may be granted special leave only 2 times during the study period unless the reason for applying for the leave is prolonged or repeated illness, pregnancy or childcare.

    Art. 53

    The Dean may grant the student a short-term leave for 14 days in connection with domestic or foreign trips organized by the Medical University, Student Government and student organizations.

    Art. 54

    Student who has completed at least the first year of study may discontinue his or her studies once for no longer than one year, losing his or her student rights in that period; the student is obliged to inform the Dean of the fact by submitting a written statement and providing his or her student ID card.

    VII. GRADUATION

    Art. 55

    1. The condition for obtaining a diploma of graduation and a doctor’s or dentist’s title is to complete all courses, internships and passing all exams provided for in the curriculum.
    2. The condition for obtaining the diploma of the Master of Pharmacy is completing all courses, holiday practice, passing all exams provided for in the curriculum, preparation of a diploma thesis, passing the diploma exam with a positive result, and obtaining credit for the six-month professional internship in a generally available pharmacy and hospital pharmacy after defending the master thesis.
    3. The condition for obtaining a diploma of the completion of first and second level degree studies, long-cycle Master’s degree studies and Bachelor’s or Master’s degree is completing all courses, internships and passing all exams provided for in the curriculum, as well as presentation of a diploma thesis and passing the diploma exam

    where the person who has completed the first level degree studies shall retain his or her student’s rights until 31 October of the year in which s/he has graduated.

    Art. 56

    1. The Dean, acting under the authority of the Rector, shall expel a student if:

    1) the student does not take up the studies, which is understood as failure to meet formal conditions for the commencement of studies, including failure to sign the agreement if required, failure to take the oath within 3 months from the date of the commencement of studies, or unjustified failure to enrol in classes provided for in the curriculum within 14 days from the date of taking the oath, ending the leave or break in studies;

    • the students submits his or her resignation in writing; the date of resignation shall be the date of receipt of the student’s letter;
    • the students fails to submit his or her thesis or pass the final exam within the prescribed deadline;
    • disciplinary penalty of expulsion from the Medical University is imposed on the student.
    1. The Dean, acting under the authority of the Rector, may expel a student if:
    • the student shows no progress in his or her studies, which shall be determined when the degree of the completion of the study curriculum excludes the possibility of obtaining credit for the year of study, unless the student is entitled to repeat the year of study or the course;
    • the student does not attend compulsory classes or lectures;
    • the student fails to complete the year of period of continuous session within the prescribed period;
    • the student fails to pay the applicable fees for studies.
    1. Student’s expulsion is done by way of an administrative decision.
    2. The documents shall be issued to an expelled person after returning his or her student ID card and clearance form to the appropriate Faculty Office, and after settling all financial obligations towards the Medical University.

    Art. 57

    1. The diploma thesis shall be carried out by a student under the supervision of a university teacher holding at least the doctor’s degree, with possible cooperation of a thesis advisor holding at least the Master’s degree. The diploma thesis supervisor for the first level degree students (case study) with major in Nursing can be a university teacher with the right to practice as a nurse and holding at least a Master’s degree, and with major in Obstetrics a university teacher with the right to practice as a midwife and holding at least a Master’s degree.
    2. The Dean, after consultation with the Faculty Council, can authorize an expert from outside the Medical University holding at least a Doctor’s degree to become a thesis supervisor.
    3. The thesis may be written in a foreign language after obtaining the consent of the appropriate Faculty Dean. The thesis must include a comprehensive summary in Polish.

    Art. 58

    1. When determining the topic of the thesis, student’s scientific interests should be taken into account. The topic discussed should be linked

    to the field of study.

    1. If the student receives a funded scholarship, has entered into a preliminary agreement or is an employee, the needs of a specific institution should be taken into account as far as possible.
    2. The thesis topic approved by the Programme Committee of a specific major field of study should be set three semesters before graduation.
    3. In justified cases, it is possible to change the thesis topic with the consent of the thesis supervisor and the Dean.

    Art. 59

    1. Assessment of the thesis, using the grading scale specified in Art. 39.1, shall be done by a reviewer. In the event of a student questioning a negative reviewer’s grade, the Dean, who may consult the other reviewer, decides whether to admit a student to the diploma examination. A thesis reviewer may be a person holding at least the Doctor’s degree.
    2. The competent authority of the Medical University shall, by decision, annul the procedure for the award of a professional title if in the thesis being the basis for granting a professional title the person applying for that title has claimed authorship of a substantial part or other elements of someone else’s work or scientific finding.

    Art. 60

    1. The student submits his or her thesis to the Faculty Office, prepared in accordance with the Regulations for Diploma Theses in force at the Faculty, no later than 15 September.
    2. At the request of the thesis supervisor or student, the Dean may postpone the deadline for submitting the thesis in the event of:

    1) prolonged student’s disease confirmed by an appropriate certificate;

    2) student’s inability to complete the thesis within the deadline for justified reasons beyond the student’s control. The deadline for submitting the thesis in such cases may be postponed for a maximum of three months from the deadline specified in Para. 1.

    1. In the case of a prolonged absence of the thesis supervisor that may delay the submission of the thesis by the student, at the student’s request the Dean shall appoint a person to take over the duties of the thesis supervisor. Change of thesis supervisor within 6 months before the deadline for completing the studies may be the grounds for extending the deadline for submitting the thesis under the rules laid down in Para. 2.
    2. Student who has not submitted the thesis within the deadlines specified in Para. 1 and 2 shall be expelled.

    Art. 61

    1. The condition for admission to the final exam shall be:
    • obtaining credit for all courses/learning modules and internships included in the programme of study and submitting the periodic achievements sheet of the student of the final year of first and second level degree studies and long-cycle Master’s degree studies to the Faculty Office;
    • obtaining at least a satisfactory grade from the diploma thesis.
    1. The final exam in first level degree studies with major in nursing and midwifery consists of a practical and theoretical part and defence of the thesis. The practical and theoretical part of the exam are governed by separate regulations.
    2. The final exam shall be conducted before an Examination Board appointed by the Dean and composed of: the Dean or Deputy Dean (in justified cases – head of unit) as the Chairman, thesis supervisor, thesis advisor and reviewer. For major fields of study in nursing and obstetrics, the practical and theoretical part of the exam shall take place before an Examination Board appointed in accordance with the procedure specified in Para. 2. If the thesis supervisor is a university teacher holding a Doctor’s degree, the board may additionally be composed of an independent researcher from the unit in which the thesis was prepared.
    3. The final exam shall take place within a period not exceeding three months from the date of submitting the thesis, but no later than 30 September.
    4. In the case of an extension of the deadline for submitting the thesis, the final exam shall take place within a period not exceeding one month from the date of submitting the thesis.
    5. The final exam may be conducted in a foreign language after obtaining the consent of the appropriate Faculty Dean.

    Art. 62

    1. At the request of the student or thesis supervisor, the defence of the thesis may be open to public.
    2. The mode of conducting the exam referred to in Para. 1 shall be as follows:
    • student submits an application for an open final exam to the Dean no later than on the date of submitting the thesis;
    • the Dean informs the thesis supervisor and the student about the open final exam;
    • The Faculty Office publishes on the website of the Medical University information about the open final exam no later than two weeks before the scheduled date of the final exam by providing the information on the composition of the Examination Board, date and place of the exam, name and surname of the student taking the exam and the topic of the thesis;
    • open final exam shall consist of an open and classified part; the open part includes:
    1. opening of the examination by the Chairman of the Examination Board,
    2. presentation of the compostion of the Examination Board,
    3. presentation of the student taking the exam,
    4. presentation of the thesis topic,
    5. presentation of the thesis grade,
    6. justification of the thesis grade,
    7. announcement of the exam results by the Chairman of the Examination Board.

    5) during the open part of the exam the student:

    1. presents the thesis,
    2. takes part in the debate on the thesis,
    3. replies to the exam questions.

    6) participants of the open final exam that are not members of the Examination Board are not allowed to ask exam questions to the student taking the exam or participate in the deliberations in the closed, evaluation part of the exam. However, they are allowed to participate in the discussion related to the topic of the thesis.

    7) During the closed part of the exam, the Examination Board determines:

    1. the final grade of the thesis calculated in accordance with the Study Regulations,
    2. the grade of the final exam (based on the student’s answers regarding his or her thesis and problem questions).

    Art. 63

    1. Final exam is an oral exam.
    2. When assessing the exam results, the grades specified in Art. 39.1 shall be applied.

    Art. 64

    1. In the event of obtaining a fail grade in the final exam, or failure to take the final exam in a predetermined period without justified cause, the Dean shall set the date of another exam attempt which shall be the final one. The resit exam cannot take place in less than one month and not later than three months after the date of the first attempt, unless an earlier date is set by mutual agreement.
    2. In the case of failing the second attempt of the final exam, the Dean shall decide on:
    • allowing the student to repeat the last year of study;
    • expel the student, in accordance with the provisions of Art. 56.1(3).
    1. The person referred to in Para. 1 shall not have the student’s rights.

    Art. 65

    1. Graduates shall receive university graduation diplomas certifying the obtainment of an appropriate professional title and supplements to the diplomas according to the specimens approved by the Academic Senate of the Medical University. The diploma shall be issued after meeting all obligations towards the Medical University by the student, in particular after:
    • returning the student ID card, with the exception of the first level degree studies;
    • returning the student periodic achievements sheet;
    • approval of the electronic clearance form;
    • paying applicable fees.
    1. The basis for calculating the final grade of the studies is the average of all exam grades obtained during the entire course of study which represents 70% of the final grade, while the thesis and final exam represent 15% of the final grade.
    2. When calculating the grade average, the provisions of Art. 39 shall apply.
    3. In the diploma supplement, final grades of all exams and credits gained shall be included, pursuant to the Resolution of the Faculty Council, and the final grade of studies shall be calculated in accordance with the provisions of Para. 2 and 3.
    4. In the diploma of higher education and diploma supplement the final grade of studies is registered, obtained by rounding the arithmetic average of grades referred to in Para. 2 to a whole number, according to the following rule:
    • satisfactory – 3.00-3.20
    • fairly good – 3.21-3.70
    • good – 3.71-4.20
    • better than good – 4.21-4.50
    • very good – 4.51-5.00.
    1. Rounding the grade to a whole number applies only to entries to the diploma and supplement to the diploma, while in all other documents the actual result of studies shall be registered, as calculated according to Para. 2 in accordance with the generally accepted mathematical rules.

    Art. 66

    In connection with the protection of personal data, the Dean shall not disclose information about students and their progress in studying to third parties (including parents) without the student’s formal, written consent.

    Art. 67

    Electronic mail is the official way of communication between University employees and students. Each student receives his or her own e-mail account on the server of the University, where information from the University is sent.

     

  • Dormitory Regulations for students in the English Language Programs at the Poznan University of Medical Sciences (PUMS)

    Student Dormitory residents are required to obey the commonly abiding law and internal regulations of the University, including the Statute, School Regulations and Dormitory Regulations for Students in the English Language Programs at the Poznan University of Medical Sciences (PUMS). Ignorance of the law does not excuse anyone from breaking any regulations.

    Every Resident of the Student Dormitory is required to respect the rights of other Residents of the Student Dormitory.

    Definitions

    Resident is a student enrolled in the university who is legally entitled to live in the dormitory because he/she has signed a contract with the University and is required to pay fees for a place in the Student Dormitory. Residents are obligated to attend floor meetings relating to dormitory issues that are held by R.A.s (absent residents must have a meeting with an R.A. to go over all topics covered).

    Residential Advisor (R.A.) is a registered member of the student population at the University who is also a resident in one of the University dormitories. Residential Advisors (R.A.s) are also University representatives. The R.A.s are expected to abide by the all rules and regulations pertaining to their status as a dormitory resident. In addition, they must also follow all rules and regulations set forth by the R.A. system. The R.A. Regulations and R.A. Director Regulations are defined by the Dean of Center for Medical Education in English. The R.A.s and the R.A. Director can be offered a dormitory fee discount, but only up to 50% of the fee.

    Resident Council, Rada Mieszkańców, is the representative body of the dormitory residents, and also as an organ of the University Representative Council a co-host of dormitory. The dormitory residents are required to cooperate with the Resident Council, follow and respect its regulations, and abide by its decisions. All residents have both the passive and active right to elect the Resident Council. The members of the Resident Council are obligated to intervene in all cases where the regulations are being infringed upon.

    Dormitory environment and observance of the quiet hours

    1) The dormitory is an integral part of the University. It is a place where residing students—officially installed in the dormitory system—may live, study and rest. The dormitory is the property of the University and therefore residents have the right to use it only in accordance with the rules established by the University.

    Sleeping and studying are considered to be the highest priority among all dormitory activities. All other activities that conflict with sleeping and studying, e.g., having parties or social gatherings, or other boisterous activities, shall be regarded as low priority. In such cases residents are advised to take appropriate actions as defined in item 56 b).

    2) Dormitory quiet hours are in effect from 10:00 pm to 6:00 am Sunday through Thursday and from 12:00 am to 6:00 am on Fridays and Saturdays.

    Vacuuming, playing loud music, loud talking in hallways, and other types of disturbances are forbidden during these hours. Doing laundry during quiet hours is permitted provided that residents respect their fellow residents and conduct themselves quietly. All persons present in the dormitory are required to abide by the quiet hours regulations.

    3) Dormitory residents may make special requests to R.A.s, such as the need for introducing prolonged curfews (lights-out) in the dormitory on the eve of an important exam. Only applications sent to an email address resadv@pums.edu.pl at least 7 days prior to the date of the examination will be taken into account. The consent to introduce prolonged curfews is given by the R.A. Director in agreement with the administration of respective dormitory. Out of respect for fellow students, dormitory residents, after introducing quiet hours upon such requests, are expected to comply by maintaining an environment that promotes studying and sleeping. Non-compliance will be considered as an infraction to dormitory the quiet hours regulations and will be dealt with accordingly.

    4) All residents are responsible for helping to maintain a clean dormitory environment. Common areas, which include but are not limited to the: kitchen, lounge, laundry room, and hallway areas, must be kept free and clear of personal items such as shoes, garbage, boxes, clothing racks etc. Under the contract that each dormitory resident has signed with the University, he/she is entitled to rent only the inside of his/her room. Therefore, common areas are not to be used for storage of personal items. Personal items must be kept inside the residents’ rooms, or may be stored free of charge in one of the designated storage rooms (The Storage Room Rules are available at the Dormitory Administration offices). The space outside each resident’s room door, including the hallway, is considered to be a common area and must be kept free and clear of all items at all times. Each resident is responsible for keeping the area in front of the room door free of items at all times. In case there is no storage room in a respective dormitory, students may store their personal belongings free of charge in the PUMS Central Storage located on the PUMS campus (The Storage Room Rules are available in the Central Storage Room office). The University is not responsible for the possessions left in the Storage Room.

    5) All residents are responsible for maintaining the cleanliness of their rooms and for reporting any damages to the dormitory administration. Vacuum cleaners, as well as a mop and a bucket, are available from the porter for cleaning purposes.

    6) Common areas, such as the kitchen and the lounge, must be kept free and clear of dirty dishes, food, and other types of items. Tables, counters, and floors—if appropriate—must be cleaned after use so that they are left in acceptable condition for fellow residents. Kitchen garbage must be properly disposed of in the garbage receptacles located in all kitchen areas.

    7) Garbage from residents’ rooms may not be disposed of in common area garbage receptacles but instead must be taken to the appropriate dormitory garbage disposal area. For example, in the Eskulap dormitory, garbage chutes are provided on every floor for garbage disposal. Garbage must be placed in these chutes. It is not acceptable to leave garbage on the floor by the garbage chute for the cleaning staff to deal with. In all other dormitories—Karolek, Aspirynka, and Medyk—outdoor garbage bins are provided for use and garbage from residents’ rooms must be placed there.

    8) Recycling bins are available in all dormitories for the recycling of glass, paper, plastic, and metal items. The use of the recycling bins is compulsory. Large and/or bulky items should be crushed to allow consolidation.

    9) Residents may not remove from the common areas for their personal use any items such as chairs and tables, televisions, or anything else intended for community use in the common areas. Personal items left by the residents in the common areas shall be removed by the dormitory administration employees and deposited in the PUMS Storage Rooms in accordance with the provisions defined in the Storage Room Regulations for Residents of Dormitories at Poznan University of Medical Sciences

    Entrance and access to the dormitory

    10) The dormitory photo I.D. card is the proof that a resident has the right to stay in the dormitory. Residents are required to present their cards to the porter, dormitory administration, and the members of the Resident Council whenever asked to do so. The dormitory I.D. card is issued for one academic year only and hence residents are required to receive a new card from their respective dormitory administration office at the beginning of the new academic year. The porter may refuse entrance to the residents who fail to present their cards

    11) No person may enter or leave dormitory buildings via balconies or windows except for an emergency.

    12) Dormitory access keys provided by the administration are the full responsibility of the resident, except for situations when the keys are left in the porter’s room. Lost keys will be replaced at the expense of the resident with any additional charges to be covered by the resident, including but not limited to changing the lock to the resident’s room. Residents of all dormitories must leave their keys with the porter each time they leave the dormitory.

    Dormitory visitors and guests

    13) Residents are not permitted to have visitors in dormitory rooms after midnight.on weekdays. On Friday and Saturday this deadline is extended until 1AM.

    In each dormitory, porters have the authority to refuse entry to all persons who are not residents of that dormitory.

    Visitors: a dormitory resident is permitted to have visitors provided that the visitors(s) leave their identification documents with a photo (other than a national ID card, a military service book, a passport) in the porter’s office or other designated area, as well as observe these regulations both inside the dormitory or on dormitory property. Visitors must leave the dormitory upon commencement of quiet hours (after midnight on weekdays, and after 1AM on Fridays and Saturdays) or upon request by an R.A., the porter, or by security personnel. In case visitors do not leave by the time quiet hours start, the hosting residents are required to issue a pass for them and pay for their overnight stay to their subaccount. In case visitor(s) do not possess document(s) listed above, they are required to present their identification documents (a national ID card, a military service book, a passport) in the porter’s office or other designated area to Dormitory Administration employee(s) whose duty it is to record the data (first and last name of the guest, the identity card series and type, date and exact hour of entering and leaving the dormitory, first and last name of the hosting resident and his/ her room number) included in these documents. The purpose of keeping the log book is to ensure safety in the dormitory. The data recorded are not processed.

    Visitors must leave the dormitory upon commencement of quiet hours or upon request by an R.A., the porter, or by security personnel.

    Overnight guest stay: a dormitory resident can make an arrangement with the dormitory administration to have a guest stay overnight provided that the roommate(s) of the host, if applicable, agree to such overnight stays and the hosting resident purchases a pass for his/ her guest. A pass for the guest is valid for the maximum duration of 48 hours unless the Dormitory Administration agrees for a longer stay. A hosting resident can make an arrangement for the overnight stay of one guest at a time. In exceptional cases the head of PUMS Dormitory Administration may agree for a longer stay of a guest at the rate of a pass. A resident may purchase up to four passes for his/ her guests per month. In case a resident purchases more than four passes, he/ she will be charged a regular fee for non-PUMS students/ employees for the each extra pass. Dormitory resident must make this arrangement with dormitory administration prior to the guest’s visit. During the guest’s stay, the hosting resident is fully responsible for the conduct of that guest.

    Unauthorized persons: visitors to the dormitory who have not registered with the porter are in violation of dormitory regulations and can be asked to leave the dormitory property by the R.A.s, porters, and security personnel.

    If a visitor or a guest causes a disturbance or otherwise breaks the rules on dormitory premises, he/she will be asked to leave, or, if uncooperative, he/she will be removed from the dormitory. Please note that the R.A.s, porters, and the security staff all have the full authority to act in such circumstances.

    14) The hosting resident is entirely responsible for his/her visitor’s or guest’s behavior. Visitors or guests visibly under the influence of alcohol, or who otherwise pose a threat to others’ safety and/or security, have no right of entry to the dormitory and will be asked to leave the dormitory area.

    Use of dormitory facilities

    15) Dormitory residents, as well as student organizations, have the right to use any rooms designated for common use. Priority is given first to dormitory residents and then to student organizations. Without the approval of the head of the PUMS Dormitory Administration, the rooms cannot be used for any purpose other than the purpose designated by the University. A log book where students can register for the use of the common areas in dormitories, such as study rooms, is available in the porter’s office.

    16) The use of dormitory facilities is strictly for residents of that dormitory and their registered guests only.

    17) The laundry facilities in a particular dormitory are intended for the use of the residents of that dormitory only. Unregistered guests or residents of other dormitories are forbidden from using such equipment.

    18) Dormitory administration is not responsible for any personal belongings left in public spaces.

    Parties

    19) It is not allowed to organize parties in PUMS dormitories. According to par. VII of the School Regulations for English Programs’ Students alcohol is banned at all times and under all circumstances in the University dormitory.

    20) Occasional meetings/ gatherings may be organized with the agreement of roommates and neighbors.

    21) Cleaning tools such as a mop and a bucket or a vacuum cleaner may be borrowed from the porter for use in the post-party clean-up.

    Safety and security

    22) Dormitory residents and their guests are obligated to follow all fire, health, and safety regulations in the interest of both their own safety and the safety of other residents living in the dormitories. They are also obligated to use the fire and safety equipment, or electrical and other devices according to their intended purposes. It is strictly forbidden to use any appliances in an inappropriate way, i.e., that causes danger to the user, other residents, or to University property, or that in any way compromises general safety and/or security, including tampering with fire detectors. Blocking the fire department access roads outside the dorm—as well as the fire exits, stairwells, evacuation passages, and corridors inside the dorm—and smoking is also considered to be the breaking of fire safety rules. Residents are charged with the costs of fire service attendance in case of setting on the fire detectors due to smoking in dormitory room, lighting candles etc.

    23) Dormitory residents are obligated to immediately inform the R.A.s and the administration about any accident or serious illness involving their roommates.

    24) Residents may not throw any items off the dormitory balconies or out of the dormitory windows.

    25) Residents may not possess or store dangerous or flammable substances on University property. Such substances will be removed by University personnel.

    26) Smoking is forbidden in all dormitory buildings.

    27) The following activities are forbidden in PUMS dormitories:

    a) using gas and electric cookers, as well as washing machines at places other than designated;

    b) using electric kettles without a thermal safety cut-out mechanism;

    c) using hotplates and any devices used for cooking in residents’ rooms;

    d) using refrigerators with power capacity exceeding 200 W;

    e) using any kinds of heaters and air conditioners;

    f) unauthorized installing, repairing, or altering of the electrical, water, and gas connections and equipment;

    g) changing of locks or installing new ones, as well as making duplicate keys;

    h) installing and using other appliances, and devices that pose a threat to human health or life;

    i) using, possessing, selling, or distributing of intoxicants and illegal drugs,

    j) gambling;

    k) possessing any type of guns, especially firearms or pneumatic guns on dormitory property (including sports and collectors firearms);

    l) running a business without the consent of the Resident Council, the head of the PUMS Dormitory Administration, and of the Chancellor;

    m) storing in dormitory rooms and in common areas of any widely available commodities and goods whose purpose and quantity is suggestive of commercial purposes.

    Residents faced with situations that may be health and life-threatening or otherwise pose a threat to dormitory safety and/or security should immediately notify University authorities onsite—R.A.s, porter, security staff—and/or the appropriate emergency services (the police, fire brigade, medical emergency service), if appropriate.

    28) Keeping any pets—live animals of any kind—in a dormitory is strictly forbidden. Any student who keeps animals at the dormitory will be required to remove them immediately.

    Upon finding evidence of any violations the University will take appropriate disciplinary action including suspension or expulsion.

    Dormitory accommodations

    29) Eligible students are admitted to the dormitory through the online registration system depending on room availability. Each student interested in obtaining dormitory privileges must complete an online application. Upon acceptance, all necessary formal matters are handled by the dormitory administration staff in conjunction with the Dean’s office located on ul. Jackowskiego 41 in accordance with the following rules:

    a) dormitory reservations for incoming students are based on online applications that should be submitted in the University admissions system. The University guarantees accommodation in its dormitories to newly accepted students for one academic year only; students of higher years will be accommodated in case of vacancies, following the order in which the applications for accommodation were received;

    b) dormitory assignments for incoming students are made according to the following criteria in the given order: 1) numbers of points achieved in the admissions process, 2) date of payment (the date the University bank account was credited with the payment is decisive) of the fees indicated in the acceptance letter;

    c) dormitory reservations for following years are administered by the online system by April 30th of every academic year. For newly accepted students the deadline is appointed for July 31st of a given year. If a student fails to notify dormitory administration of their interest in room reservation for the next academic year by this deadline, the University will be unable to guarantee the room for the upcoming academic year and such a person must move out of dormitories by the end of July od a given year;

    d) any changes pertaining to dormitory accommodation of the English Language Programs’ Students, except for the situations described in Item a) and b) as well as situations relating to renovations in dormitories (moving to another dormitory, switching dormitory rooms), are introduced by means of an on-line waiting list available on the University website for English-based Programs;

    e) rules relating to dormitory accommodation of students with the status of leave of absence/ deferred students/ students who interrupted their studies are as follows:

    –  residents whose student status has been changed to leave of absence/ are deferred students/ who have interrupted their studies/ whose student status has been changed to half-time status etc. are required to notify the dormitory administration in writing about their student status change as well as about their plans to leave in the room just their personal belongings while they are away;

    – for students leaving Poland the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee, both in case of leaving their personal items in the dormitory or the University Storage Room in accordance with the provisions defined in the Storage Room Regulations for Residents of Dormitories at Poznan University of Medical Sciences;

    – the situation as described above cannot last longer than 6 months,

    – upon coming back the student is required to register for the waiting list and is placed in a dormitory according to availability of rooms.

    f) students moving into dormitories are required to pay three monthly payments even if they do not physically stay in the dormitory for that period of time. The first sentence does not concern students who resign from staying in the assigned room in the dormitory within 14 days from moving into the dormitory the latest. In such a case the dormitory fee is calculated daily based on actual number of days spent in the room by a student which means from the day of receiving the key to the room until the day of resignation and returning the key. The above mentioned rule does not apply to newly accepted students who reserved a dormitory room just for one month while registering on-line for dormitory accommodation at PUMS.

    30) At the beginning of each student’s dormitory residency, he/she receives bedding and other items, such as a reading lamp, with the understanding that such equipment will be returned in satisfactory condition at the end of the dormitory residency. The resident is obligated to check the condition of the equipment upon receipt to ensure that it is in satisfactory condition and report missing items to respective dormitory administration office so that they can be replenished, but no later than within 48 hours from moving into dormitory. Any damaged or missing equipment or room damages should be immediately reported to the dormitory administration. If the damages are caused by the resident, he/she will become fully responsible for the damage through a deduction out of the security deposit. If such damages exceed the security deposit, then the responsible resident will have the charges billed directly to the student account and will be notified of these charges by the dormitory administration.

    31) A single resident may occupy a double room only if he/she pays for two spots in that dormitory, and this arrangement is contingent on the availability of such rooms in the requested dormitory and provided that a resident receives an assignment to this type of room based on his/her waiting list registration.

    32) In the case of dormitory rooms shared by two persons, the practice whereby one of the residents moves out and leaves his/her name as registered with the dormitory administration, so that the room in question appears to be occupied by two persons, is strictly forbidden.

    33) When one roommate has not appeared in the dormitory or moves out of a double room, the second roommate:

    a) for the following month has the right to stay in the room and pay the same dormitory fees as up until now,

    b) upon receiving a consent from dormitory administration may stay in the room and pay for two spots,

    c) is required to move to another shared dormitory room indicated by dormitory administration within no longer than two weeks from the time of receiving a notice from the administration or accept a roommate designated by dormitory administration to be placed in the room. In case a resident does not agree on the solution defined in item c), he/ she loses the right to be accommodated in the room two weeks after the resident was notified by dormitory administration of the necessity to be placed in a double room / accept a roommate.

    d) still retains the right to stay in the room and pay the same dormitory fees as up until now unless dormitory administration presents him/ her an option to place a roommate in the room or to be moved to another shared room.

    34) Dormitory residents are obligated to pay for all additional financial commitments, e.g., phone bills resulting from the use of the telephone exchange, as well as for heating and water bills. The process and the terms of payment are established by the dormitory administration. Failure to comply will result in deducting the outstanding charges from the resident’s dormitory deposit and in a possible expulsion from the dormitory.

    35) Dormitory fees are announced at the University website. The monthly dormitory fees for newly accepted students are determined in the Attachment no. 1 to the student agreement with the University.

    36) If a newly accepted student reserves a dormitory room (the choice of the dormitory is made by the University who has updated information regarding vacancies in particular dormitories), the student is required to pay a refundable deposit in the amount of 1500 PLN (one thousand five hundred PLN) to the University account. The amount is not the dormitory fee, but it is a safety deposit in case of potential damage done by the student or the dormitory fee arrears. The deposit is being settled after the student leaves the dormitory.

    37) The deposit is payable in PLN by the deadline given in the letter of acceptance (applies to newly accepted students). Dormitory fee is paid to the designated bank account (individual sub-account) in PLN monthly and in advance by the 15th day of each month. Students moving into dormitories during an academic year are required to pay dormitory fees and security deposits by the 14th day of the month in which they started residing in dormitories.

    38) The Erasmus students assigned to PUMS dormitories are required to put down the security deposit in the amount of one monthly rent in respective dormitory.

    39) The student is required to inform the dormitory administration in writing if the student leaves the room for the summer period (June, July, August and September), and give the date of leaving and returning before leaving for holidays but by the end of June of a given academic year at the latest, under pain of being charged full dormitory fee for the summer period, should the student fail to do so. If the student stays in the room for the summer period, the student is required to pay regular dormitory fee for every summer month, and if the student only leaves his/her belongings in the room, but does not reside in it, the fee is equal to half of the dormitory fee.

    40) For PUMS M.D. and Pharm.D. students in their last year of study undergoing part of their coursework (e.g. elective rotations or six-month traineeship in a pharmacy) abroad the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee. The students will be charged the standard dormitory fee for the time they were keeping their belongings in the dormitory rooms while away unless they provide dormitory administration with the official documents issued by the accepting institution and confirming the exact dates of the coursework completed abroad before going on electives/ traineeship.

    41) For students with the status of leave of absence/ deferred students/ students who interrupted their studies/ half-time status etc. who are leaving Poland for up to 6 months, the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee (as in item 29 e).

    42) The student who moves out of the dormitory during the academic year, and who had already paid the full dormitory fee, is entitled to a refund. The dormitory fee refunds are issued only for the full months and only to students who do not have any unpaid fees. The refunds are given after the move-out from the dormitory is completed.

    43) A dormitory resident is not allowed to change rooms without the permission of dormitory administration.

    44) Dormitory fees for persons moving into or moving out of dormitories during a certain month will be calculated daily for the specific length of dormitory occupancy.

    45) Dormitory administration may assign rooms during the summer break before the start of the academic year. This rule does not apply to students who are not eligible to reserve rooms during summer holidays as they are assigned to dormitory rooms exclusively through the online dormitory registration system.

    46) Any belongings or personal items left in a room by a departing resident after the deadline for the resident’s move-out will be used for the benefit of the dormitory, provided that the departing resident had been notified and that 90 days have passed.

    47) Under no circumstance is a resident to alter or repair anything that will change the aesthetics of his/her room. Any damages should be reported and the dormitory administration is responsible for fixing any damages in resident rooms. Residents will be held financially responsible for any damages and missing items or equipment in dormitory rooms. In case the identity of the person responsible for the damage(s) is not established, both room residents will be held financially responsible. The charges which include the worth of the missing equipment, or its repair, will be assessed and collected by the head of the PUMS Dormitory Administration in cooperation with the Resident Council.

    48) Any currently enrolled students are eligible to sign up for the on-line waiting list, but dormitory assignments from waiting list can be made only after the University has provided dormitory accommodation to all its newly accepted students who registered for dormitory by the end of July of that particular year. The names of students who signed up for the waiting list are not invalidated with the end of an academic year. Dormitory assignments based on waiting list registrations are available between October 15 at the latest and April 15 of a given year according to availability of rooms in a particular dormitory.

    49) As part of dormitory waiting list registrations for a single room the University introduces rules with a high priority on seniority:

    a) all students in their last and second-to-last years of study (“senior students”) who apply for a single room get assigned on a strictly first-come, first-served basis,

    b) all non-first-year persons that apply for a single room and who do not fit into the “senior students” group as described in Item above will be granted a room, but only after all current “senior students” defined in Item a) have had their requests granted,

    c) no first year student will be assigned a single room unless the first two criteria described in Item a) and b) have been satisfied,

    d) students in their last year of study undergoing part of their coursework (e.g. elective rotations) abroad who apply for dormitory accommodation will have priority over other students, but only after the University satisfies requests of all current first-year students.

    Moving out of the dormitory

    50) The resident who intends to vacate his/her dormitory room must provide the dormitory administration with a 14-day advance written notice. In cases where the resident fails to provide sufficient notice, then he/she pays the rent amount until the last day of the 14-day notice. The rule defined in this item also applies to the students in their last year of study. The additional confirmation from dormitory administration on the degree clearance slip required for the issuing of the diploma is available only after making all of the required payments by June 30th of a given year or by the estimated day of departure from the dormitory, not later than by July 31st of a given year.

    51) When a resident moves out voluntarily or is evicted, he/she is obligated to return all of the bedding and equipment he/she had received during dormitory residency. The departing resident is also obligated to pay up any outstanding accounts and to leave the room in the same condition he/she had found it at the time of moving in. All room furniture must be returned to its original position.

    The loss of the right to stay in a dormitory

    52) The right to stay in a dormitory will be taken away under the following conditions:

    a) a resident has not appeared in the dormitory without providing sufficient reasons within 7 days of the start of the classes for his/ her program in a given academic year;

    b) a resident has lived in the dormitory for more than two months but has failed to pay for it despite having received at least two written notifications from the dormitory administration;

    c) the administration withdraws permission for the resident to occupy a place in the dormitory;

    d) gross infringement of dormitory rules and regulations;

    e) a resident graduates from the University;

    f) a resident is removed from the student list;

    g) a resident is suspended in student rights.

    The loss of dormitory privileges under Items (a) and (b) as well Items (e) – (g) as is automatic. Responsibility for enforcing this rule belongs to the head of the PUMS Dormitory Administration. Decisions pertaining to the loss of dormitory privileges described in Items (c) and (d) above, and to a possible extension of the period of time mentioned in Item (b) rest within the authority of the Vice President of Student Affairs.

    53) The resident who loses the right to stay in a dormitory must return all equipment and vacate the assigned room, leaving it in a satisfactory condition, within 7 days of having been notified, or eviction by the administration will take place. In the following cases students cannot apply for a spot in a dormitory: failure to pay all the fees and additional costs of staying in dormitory; buying, selling or acting as a go-between in dormitory room trading; gross infringement of dormitory rules and regulations; or assignment to a dormitory on the basis of false personal data.

    Disciplinary action

    54) The three-strike rule

    With respect to the enforcement of dormitory rules and regulations, the following policy has been implemented.

    1. Those residents who have committed a minor infraction of dormitory rules will initially be given a first offense warning, which will be registered but no further disciplinary action will be taken for the first incident,

    2. For the second minor infraction of the rules the R.A. Director and/ or dormitory administration employee will issue a report to the Dean’s office for the in English language programs, based on the explanations offered by the offender, accounts of at least two witnesses, including an R.A. Then, the resident will receive an official notice of infringement of the PUMS dormitory rules which will be retained in the student’s file forever.

    3. Further failures to comply with University rules and regulations obligates the Dean’s office to apply to the Vice-President for Student Affairs to file a reprimand and remove the student from dormitory.

    4. The examples of minor infractions include: leaving items in the hallway outside room door (shoes, garbage, etc.); repeated noise-making or engaging in other activities which disturb others; failing to cooperate with the dormitory administration, R.A.s, porters, or security personnel; leaving common areas, such as the kitchen, in unsatisfactory condition for others to use etc. Please note that this is not an entire list.

    The University retains discretion of passing an opinion on the type of infraction (minor vs. major infraction) taking into consideration a report from dormitory administration, R.A.s, statements from other residents and if necessary damages caused by the resident.

    5. In case of major infractions actions described in Item 2 or 3 will be taken, or alternatively the case will be forwarded to the Disciplinary Commission.

    55) These regulations must be followed by all students in the English language programs at PUMS, as well as by students of other universities living in the dormitory, including the LLP Erasmus students, or similar.

    56) Any cases which are not covered by these regulations are first addressed by the Residential Advisors; and if the issue in question escalates, forwarded to the Vice President of Student Affairs.

    57) All cases of breaching these regulations, or of violating the common basic principles of living in the dormitory social setting, will be first addressed by the R.A.s, then the dormitory administration, and further by the Dean’s office for the English language programs; and they will consequently be resolved by an appropriate disciplinary action.

    A violation of any dormitory rules and regulations committed while under the influence of alcohol or drugs or other intoxicating substances will be severely punished, and all such cases will be forwarded to the Disciplinary Committee.

    58) The R.A.s act as mediators between dormitory residents and the University Administration. The dormitory residents are obligated to cooperate with the R.A.s, respect the dormitory regulations, and follow the R.A.s’ decisions.

    59) The members of the R.A. team are obligated to intervene in all cases where the regulations are being violated.

    60) The R.A.s along with the members of the dormitory administration are allowed to conduct unannounced, random room spot checks. In extraordinary life or health threatening situations room spot checks can be performed without the presence of an R.A. by two dormitory administration employees, including the manager of PUMS Dormitory Administration. The manager of PUMS Dormitory Administration is required to submit a protocol following each such spot check visit.

    Missing Student Notification Policy

    61) The University introduces a procedure related to the notification policy with respect to a missing student who is a resident of the student dormitory, according to which:

    – A list that has been constructed of people and organizations whom students, employees, and other persons should contact upon the disappearance of a student after 24 hours have elapsed.

    – The dormitory security and administrative personnel as well as the police must be immediately informed about a student’s disappearance.

    – Each student may identify a contact person whom the Poznan University of Medical Sciences should notify within 24 hours from the time of learning about the student’s disappearance, provided that the student was determined missing by the dormitory security and administrative staff, and by the police.

    – Students will be instructed that the contact information will be kept confidential, that it will be made available only to the authorized administrative personnel, and that it cannot be disclosed to anyone except for the law enforcement agencies involved in the search for the missing student.

    – Students under 18 years of age will be instructed by the Poznan University of Medical Studies that the University will have to inform, besides the contact person selected by the student, also the student’s parent or legal guardian of the student’s disappearance within 24 hours from the time it was confirmed that he/she is missing.

    – Students will be made responsible for keeping the dormitory administration informed of their absences from the dormitory that are longer than 24 hours.

    The dormitory administration is the organization responsible for the notification process regarding any missing students who are registered dormitory residents.

    Complaints and suggestions

    62) In the cases where there is an issue of concern in the dormitory, the resident should alert the following authorities:

    a) Residents faced with situations that may be health and life-threatening or otherwise pose a threat to dormitory safety and/or security should immediately notify University authorities onsite (administration, R.A.s, porter, security staff) — and/or the appropriate emergency services (the police, fire brigade, medical emergency service), if appropriate.

    b) In the case of some non-threatening and non-violent situations or issues, like: roommate disputes; nuisance disturbances like parties, loud music or other noise-related matters; as well as in dealing with other less critical issues, we suggest that you try to resolve them peacefully at first by yourself. We suggest that you try to refrain from engaging the help of the R.A.s or any other administrative resources at a higher level. next, only if the matter could not be resolved by you, please involve the R.A.s or the dormitory staff as appropriate. We recommend that issues of lesser impact be handled initially by the dormitory resident.

    c) If you cannot resolve the situation on your own, activate the R.A. system by contacting an R.A. in your dormitory. The R.A. will then take over the situation and try to address it.

    d) The R.A. system will escalate the situation to the appropriate University authorities if necessary.

    e) Complaints should be made in writing if possible so that there is a record of the complaint. Anonymous complaints are difficult to follow up on because the information concerning the incident cannot be properly collected from the complainant. Please rest assured that complaints will be treated as strictly confidential.

    f) The R.A. system does not handle such matters as room assignments, room or equipment repairs, or dormitory payment issues. You may ask an R.A. for advice on these issues, but they are usually handled by the dormitory administration. In general, the Dean’s office and the dormitory administration are not to be contacted directly by dormitory residents for help with other types of problems except for emergency circumstances.

    63) Dormitory residents have the right to make any suggestions or share ideas concerning dormitory operations or the functioning of the R.A. system. Such suggestions should be submitted to any R.A. and/or to any authorized member of the student organizations that are part of the English language programs at the University of Medical Sciences (English Programs’ Student Union—EPSU). Then, the R.A.s and/or the representatives of those student organizations will take proper steps to address residents’ ideas or concerns.

    64) Any serious offenses, which include but are not limited to sexual assault, battery, racial discrimination, and financial disputes, will be subject to disciplinary action and in case the offense will meet the legal/statutory criteria of a crime respective enforcement authorities will be notified. Dormitory residents may initially ask an R.A. for assistance in contacting University administration, security personnel, and/or the police, but otherwise these matters lie outside of the scope of the R.A. responsibilities.

    65) In the case of issues that cannot be resolved by the above regulations, we follow the Dormitory Regulations for the Poznan University of Medical Sciences.

    ACKNOWLEDGMENT

    We are very grateful to the PUMS students and staff who in concert with the dormitory management authorities have richly contributed to the content of this document. Please keep in mind that this is a document-in-progress and we welcome the ideas, comments, and suggestions from all concerned parties. We hope it will enable us to support our students in their dormitory life, their home away from home for the duration of their studies in Poznan. Please direct your comments to the e-mail address dorm@ump.edu.pl.