Student’s Ethics Code of Poznan University of Medical Sciences
The Student’s Ethics Code of Poznan University of Medical Sciences contains moral norms, best practices and basic principles, which, by their nature, do not require justification, to be followed by students in the academic community, as well as in their future social and professional life.
Promoting and observing the Code is the responsibility of every Student and results from the awareness of the importance of observing moral principles and ethical standards in order to achieve the highest academic standards for building a civil society.
The Code is not a mere set of prohibitions and obligations, but it is also a determinant of universal values. The conduct of the Student should bring pride and strengthen the good name of Poznan University of Medical Sciences.
I. General Provisions
The principles of the Student’s Ethics Code of Poznan University of Medical Sciences, hereinafter referred to as the Code, result from generally accepted moral norms and, in particular, from norms relevant to the ethics of academic education.
The English Programs’ Student Union is required to familiarize Students with the principles of the Code and to disseminate them in the academic environment. If necessary, each Student should stand up for these rules.
The Student should not participate in any ventures that degrade his or her dignity or the dignity of others, as well as undertake actions that may harm his or her good name or the good name of the academic community or the University.
It is the Student’s duty to show respect for the University, expressed, among others, in the vows, as well as in caring for the University’s good name and promoting a good image of the University and its achievements.
- The Student’s duty is to abide by the obligations imposed on him or her by the Law on Higher Education and the School Regulations of Poznan University of Medical Sciences, and to respect the University’s property and public property.
- The Student should show concern for the technical efficiency and aesthetics of the available resources.
- The following shall be considered particularly reprehensible:
- destroying the University property, including didactic rooms, student dormitories and their equipment,
- other manifestations of vandalism, both on University premises and elsewhere.
- The violation of ethical standards set out in the Code for obtaining benefits is considered particularly reprehensible.
II. Student’s Rights
The Student has the right to deepen his or her knowledge and improve his or her skills by taking an active part in classes provided for in the study program, as well as in extracurricular activities and scientific conferences.
Moreover, the Student has the right to:
1) equal and proper treatment,
2) fair assessment of his or her knowledge and work effects,
3) respect for the rights granted to him or her by the Law on Higher Education and the School Regulations of Poznan University of Medical Sciences,
4) cooperation with people associated with the University in order to improve its functioning and taking actions enabling the development of the academic community. The Student can achieve this by completing student internships, being a member of scientific associations, supporting the activities of the English Programs’ Student Union and actively participating in student organizations.
III. Student’s Obligations
Throughout the whole period of education, the student should thoroughly, conscientiously and persistently acquire knowledge and skills, as well as professional qualifications. The student should strive for self-improvement, using the knowledge and experience of academic teachers and assistance provided by the University
The student should honestly and reliably perform his or her duties which include, among others, obtaining credits for subjects, preparing final papers and diploma theses, as well as fulfilling all obligations towards the University by observing the set deadlines.
The Student, both before and after graduation, should care for the University’s good name and use the acquired knowledge and skills for the common good.
The student should discuss patient information only with medical personnel involved in the patient’s diagnosis and treatment. Moreover, the Student should avoid private conversations in the presence of patients.
IV. Academic Community
Bearing in mind every person’s right to be treated with dignity, the Student should be guided by honesty and decency in his or her actions,
observe the rules of good manners and academic customs and represent a high level of personal culture in contact with other people. In contact with patients and their families, the Student should act with tact and empathy.
The Student should base relations with other students on respect, kindness, solidarity, loyalty and cooperation. In this way, the Students contribute to the formation of the academic community of the University. A particular violation of these principles are all manifestations of mobbing, harassment and stalking.
The Student should support other students in learning, help them in adapting to the conditions of academic life, as well as in learning about and observing the rules prevailing at the University.
The Student should show respect towards academic teachers and other employees of the University with his or her attitude and conduct. The following shall be considered particularly reprehensible:
1) repeated and unjustified lack of punctuality,
2) interfering with the course of didactic classes,
3) insulting or disrespectful attitude towards academic teachers, other University employees and other students.
The Student’s appearance and dress should express his or her respect for teachers and other students, medical staff and patients with whom the Student comes in contact with. During the designated training, the Student is required to use appropriate protective clothing. For exams, the Student should dress elegantly.
The Student should always be responsible for his or her actions and face the negative consequences of his or her own behavior.
The Student must not discriminate anyone on grounds of race, nationality, religion, sex, disability, age or sexual orientation. The Student should respect different beliefs and views and use freedom of speech with caution.
The Student should oppose all manifestations of evil, aggression and social pathology, as well as dishonest and unethical behavior. The Student should counteract negative phenomena in the academic life.
V. Unethical and Reprehensible Behavior
The Students should be guided by honesty in all their actions. The following shall be considered particularly unethical:
1) having other people write the Student’s term papers and other papers,
2) any dishonest behavior aimed at distorting the result of the exam and other forms of verification of knowledge, other than those allowed by the examiner,
3) non-observance of intellectual property rights, use of other people’s materials in the diploma thesis without giving their author,
4) impersonating another person,
5) the abuse of family relationships, personal relationships and protection,
6) the use of private contacts and personal relations with employees of the University,
7) efforts made to obtain undue benefits from the University.
Falsifying any signature, stamp or document and the use of such a document is unethical and constitutes a crime.
The students are not allowed to record audio and video media on the University premises and distribute materials obtained from teachers outside the University without the consent of the teacher. This prohibition applies strictly during clinical classes with the participation of patients treated in the unit in which the classes are held.
General School Regulations
REGULATIONS FOR STUDIES AT THE POZNAN UNIVERSITY OF MEDICAL SCIENCES
I. GENERAL REGULATIONS
- The Regulations for Studies hereinafter referred to as the “Regulations” determine the organization and course of study as well as rights and duties related to them and pertaining to the students of Poznan University of Medical Sciences (PUMS) hereinafter referred to as the “Medical University”.
- These regulations apply to all types of studies and fields of study offered by the Poznan University of Medical Sciences excluding postgraduate and third-cycle (Ph.D.) programs to which separate regulations apply.
- The Poznan University of Medical Sciences has a University Education Quality Improvement and Assurance System in place whose operating principles are governed by separate regulations.
- Students enroll to the Medical University upon matriculation and taking an oath before the President of the University or a Dean.
- The primary teaching language at the Poznan University of Medical Sciences is Polish.
- The Medical University may hold and organize classes and tests of knowledge or skills, as well as diploma examinations in a foreign language. The scope and conditions for holding classes in a foreign language are determined by the resolution of the President of the University.
- The classes conducted as part of English-language programs are held in English
- The President of the University has authority over all students.
- The Dean has authority over all students within a particular faculty.
- The decisions related to the course of study are made by the Dean.
- A formal application submitted to the Dean should include a documented justification.
- The decision communicated to the student should include instructions on possible means of appeal.
- The Dean’s decision taken on the basis of the Regulations is subject to appeal to the President of the University.
- The appeal shall be lodged within 14 days, following the date of service of the decision, through the Dean who then, as an intermediary, attaches his/her written opinion to the appeal.
- The Dean, after consultation with the Dean’s Council, makes decisions in matters which are not covered by the provisions of the present Regulations.
- All University students comprise the Student Government, whose elected bodies have the exclusive right to represent the whole student community at the Medical University and to protect students’ rights.
- The rules for the organization and functioning of the Student Government, types and ways of electing its bodies, and their competencies are determined by the Student Government Regulations and by the University Students’ Representative Council Regulations.
- Student organizations have the right, within the realm of their statutory activity, to present proposals to the University’s elected bodies concerning matters related to their members.
II. STUDENT RIGHTS AND RESPONSIBILITIES
Each student has the right to:
1) undergo training covering the student rights and duties, when they commence their studies at the Medical University,
2) develop their own scientific, community-related, cultural, tourist and sports interests on the premises of the Medical University, using the University equipment and facilities, and with the assistance of University teachers and bodies of the Medical University,
3) join any of the scientific student associations and participate, with the approval of the researchers, in the University-run research projects,
4) receive awards and honors as specified by relevant regulations,
5) follow an individual course of study or an individual organization of classes based on the rules stipulated in the Regulations and set by the relevant Faculty Board,
6) affiliate with different organizations based on rules determined by separate provisions,
7) express opinions and present views regarding teaching and educational process at the University to bodies of the Student Government and organizational units of the Medical University,
8) receive financial aid in accordance with appropriate regulations and apply for accommodation in the University dormitories,
9) take part in open courses within other areas of academic study,
10) be treated as partners by all members of the University staff,
11) evaluate classes and performance of the teaching faculty,
12) have the teaching process carried out accordingly, with particular attention paid to special needs of disabled students.
- Each student is required to take full advantage of the opportunity to learn and study offered by the Medical University. Each student has the responsibility to:
1) acquire knowledge and skills in order to prepare for their future professional career,
2) fulfill all of the academic requirements as determined by the syllabus and curriculum, including: attending teaching and organizational activities according to the Regulations, taking examinations, undergoing practical training and fulfilling requirements as defined in the curriculum,
3) abide by the student oath, Regulations and all internal regulations of the Poznan University of Medical Sciences, as well as of hospitals/clinical wards during the classes that are conducted there,
4) care for the good name of the Medical University and adhere to the ethical standards of the academic community.
- Each student has also the responsibility to:
1) observe the socially accepted standards of conduct,
2) adhere to the principles of professional ethics and deontology,
3) respect other people’s rights to privacy and dignity,
4) be tolerant of cultural differences,
5) display a high level of personal hygiene, grooming and dress, as well as wear specific protective clothing during designated laboratory or clinical classes.
- The detailed catalogue of standards of proper conduct is provided in the Code of Ethics for Students of the Medical University.
- A students is required to:
1) pay the fees determined by the Medical University in a timely manner,
2) undergo the following examinations required by Medical University in a timely manner, in accordance with separate regulations:
a) medical examination – in order to obtain a medical certificate confirming the student’s ability to participate in didactic classes during which he or she is or may be exposed to agents which are harmful, cumbersome or hazardous to health,
b) sanitary-epidemiological examinations and vaccinations (if the student has not been previously vaccinated) – which are required in order to participate in classes during which there is a possibility of transmission of an infection or a disease to other persons,
3) wear a name badge so that the student’s first and last name is clearly visible at all times,
4) refrain from using any electronic devices during classes for other than educational purposes.
5) observe the requirements regarding personal data protection in accordance with the currently applicable regulations
- Foreign students are required to legalize their stay in Poland and submit a copy of a valid student visa or a temporary residence card to the Dean’s Office until 31 March in the academic year during which they begin their studies, and to submit all updated versions of such documents.
- Students of English-language programs are required to have health insurance which is valid in Poland and to submit evidence of possession of said insurance policy to the Dean’s Office by 31 March of the academic year during which they begin the studies at the very latest, and also to submit all updated versions of such a document.
- The rules pertaining to students’ disciplinary accountability and University’s disciplinary procedures are determined in separate regulations.
- Each student is required to notify immediately:
1) the Dean’s Office of any changes in his/her name, as well as residence and mailing addresses, telephone number and email address;
2) the University Office for Students’ Affairs of any changes in his/her financial situation, especially if such changes affect the eligibility for financial aid or its amount.
- If the student fails to inform the Dean’s Office about a change in his or her address, it is assumed that all correspondence sent to the last address on record is treated as effectively delivered.
Subject to the provisions of § 16:
- A student may transfer to another university from the Medical University upon receiving the consent from both the Dean of the parent faculty and the Dean of the receiving institution, provided that the student has fulfilled all of the obligations applicable at the Medical University.
- After completing the first year of studies, a student from another university may apply for admission to the same field and mode of study at the Medical University.
- A PUMS student may apply for a transfer to another program after completing the first year of studies, on the condition of meeting requirements set by the Dean.
- A transfer in the course of an academic year is possible only in special cases, as foreseen in section 2 and 3.
- A student of a different university may transfer to the Medical University (§ 12 sec. 2) provided that:
1) the student fulfills the admission criteria at the Faculty that the student applies to in the year that the student enters the admission process,
2) the student has obtained a grade average of at least 4.0 from the courses/educational modules that end with an examination and no fewer than 30 ECTS points for passing each of the semesters that the student has completed so far,
3) when transferring to the medical or dental program, there are vacancies available within the limit for the particular academic year, as determined by the Polish Minister of Health, pursuant to the Polish Act on Higher Education,
4) there are no ongoing disciplinary proceedings conducted against the student, and the student has not been punished with a disciplinary penalty before,
5) the student has fulfilled all the obligations towards the university that the student is leaving,
6) The Medical University has sufficient financial and didactic means,
7) the student signs a relevant agreement with the Medical University.
- The provisions of sec. 1 shall apply mutatis mutandis, if a student transfers to another study program, as provided for in §12 sec. 3.
- The decisions referred to in §12 sec. 1-3 above are made by the Dean of the relevant faculty. The decisions provided for in § 12 sec. 2 and 3 require prior opinion of the Dean’s Council.
- The deadline for submission of transfer applications mentioned in § 12 sec. 2 and 3 is set by the Dean of a relevant faculty, and this information is published on the University website by the end of June of a given year.
- A student who applies for a transfer, as provided for in § 12 sec. 2, should submit the application together with the following documents:
1) approval of the transfer signed by the Dean of the parent faculty,
2) transcript of records from the course of studies, including the obtained grades and ECTS points, as well as the grade average from the completed years of studies,
3) certified copy of the admission decision,
4) certified copy of high school diploma,
5) list of courses/educational modules completed during the current course of studies according to the template determined by the Dean of a relevant faculty, published on the University website at a time as provided for in sec. 2,
6) statement by the student that he or she has no record of either disciplinary actions taken or current ongoing disciplinary proceedings against him or her.
- The provisions of sec. 3 are accordingly applied to the application of a student who wishes to transfer to another study program, according to the provisions of § 12 sec. 3.
- The decisions as provided for in § 12 sec. 2 and 3 should be made by 30 September of a given year.
- The decision as provided for in § 12 sec. 2 and 3 should include:
1) the year of studies that the student is transferred to,
2) list of completed courses together with the grades and ECTS points, while the number of points corresponding to given learning outcomes at the faculty that the student is transferred to is crucial when determining the number of the ECTS points granted,
3) overview of differences in the curricula which the student has to make up for, as well as the deadlines and costs of such making up,
4) information on the tuition fee in the case of extramural studies.
- The decision of the Dean can be appealed against to the President of Poznan University of Medical Sciences.
- A student of the last year of the long cycle part-time program in Medicine, Dentistry and Laboratory Medicine can, with the consent of the Dean, transfer to full-time studies in the last semester of the studies.
- A student of part-time studies in Pharmacy can, with the consent of the Dean, transfer to full-time studies for the period of the tenth semester of studies and the six months of professional training.
Students of the English-language programs:
- A student who began their first-year studies in the given English-language program, save for the field of Medicine provided in the Faculty of Medicine II, can transfer to the first year of another English-language program upon fulfilment of the following conditions:
1) the student must undergo the entire admission process for the given program,
2) the student is exempt from the interview fee, but pays the processing fee,
3) if the consent to transfer is granted, the student is exempt from the obligation to participate in the pre-study course and to pay the fee related to it, providing that he/she has undergone said course before.
- Transfer from the Polish-language program to the English-language program is not allowed.
- The Medical University does not admit students, who wish to transfer to the English-language program from other universities. This limitation does not refer to the field of Pharmacy and agreements concluded with other entities.
- A student has the right to transfer and to have recognized their credits obtained in an organizational unit of the Medical University or another university, including foreign universities.
- The decision on the transfer and recognition of credits is taken by the Dean upon obtaining opinion on the convergence of learning outcomes from the head of the unit that conducts the classes. In such case all grades awarded to the student are taken into account.
- A student who wants to transfer credits from a university other than the Medical University, including foreign universities, with the ECTS points assigned, the credits are regarded as records expressed with ECTS points awarded by the Medical University.
- Provisions of this paragraph shall not apply to English-language program students.
- An English-language program student has the right to transfer and to have recognized their credits obtained in an organizational unit of the Medical University or another university, including foreign universities.
- Request for the recognition of credits must be filed to the Dean by the end of December of the given academic year, but no later than 2 weeks before the beginning of the classes related to the given course.
- The Dean makes the decision regarding recognition of credits for the given course upon consultation with the coordinator of the course and the Director of the Center for Medical Education in English.
- In the case of exemption from classes, the student is required to pass the final examination (NBME examination – if the course ends with this form of examination) or obtain a positive grade in the final test in order to obtain credit for course from which the Student is to be exempt.
- The Medical University will not reimburse tuition for classes from which the student is exempt.
- If the students wishes to get a credit for a course in which they have participated before at the Medical University, the decision on awarding the credit for the course is made by the Dean, upon consultation with the coordinator of the given course and the Director of the Centre for Medical Education in English.
- In the case of an examination that the student has passed before at the Poznan University of Medical Sciences, he/she may be exempt from taking the examination again, if the grade awarded to them previously was 4.0 or higher.
- In the event of application for transfer of credit for a course, the student is required to attend the course in question until the receipt of exemption decision.
- None of student’s activities carried out before the beginning of the studies will be credited towards summer practical training, for which the student is required to obtain credits in the course of study.
- In reference to visiting students from the Erasmus exchange program, separate regulations shall apply.
III. ORGANIZATION OF STUDIES
- The academic year begins no later than October 1 and ends no later than September 30 of the next calendar year, unless the President of the University declares otherwise.
- The winter, spring, and summer vacation breaks shall last no less than 6 weeks in total, including at least 4 weeks of a continuous summer vacation break.
- The mandatory practical training must be held outside of the designated vacation break period as described above. This rule does not apply to outgoing PUMS students participating in three-month vacation training practices as part of the European student exchange programs.
- The organization of each academic year is set by the President of the University after consultation with University Students’ Representative Council, and shall be published by 31 March.
- During the academic year the President may declare days and hours off on his own initiative or when petitioned by the University Students’ Representative Council.
- During the academic year the Dean may declare days and hours off on his own initiative or when petitioned by the University Students’ Representative Council.
- It is the Deans’ responsibility to ensure the administration of all planned teaching hours.
- The studies are organized according to the curricula and syllabi adopted by the relevant Faculty Boards after consultation with the University Students’ Representative Council. Should it be necessary to carry out studies based on a new curriculum, the Dean may set the conditions for completing the unfulfilled requirements resulting from outstanding program differences in the respective curricula and syllabi.
- ECTS credit points are allocated to curricular courses completed by a student.
- Faculty Boards appoint Curriculum Councils for particular fields of study.
- The curricula include specifically:
1) description of learning outcomes for a specific field of study, qualification level and educational profile,
2) list of all mandatory and optional courses/modules with the number of teaching hours and ECTS credit points involved in each course,
3) course/module syllabi.
- The teaching programs determine specifically:
1) the level of qualification (first- and second-cycle programs, as well as long-cycle programs) and the mode of study (full-time and part-time programs),
2) the length of the program including numbers of semesters,
3) the modules/courses taught and practical training carried out in each semester and each year of study,
4) mode of completing the modules/courses.
- The attendance of a student in curricular classes is mandatory. In exceptional circumstances a student is allowed to have their absence excused from part of the mandatory classes in a course, for the completion of which a credit is given in accordance with the course/module regulations.
- The absence from classes of students who are members of collective and electoral bodies as well as their committees, due to their participation in those bodies’ activities is excused during their respective meetings, without being required to make up the absences. The students should be given an opportunity to take an end-term test or an examination at an alternative date.
- Classes can be delivered with the use of distance learning methods and techniques. Delivering classes with the use of distance learning methods and techniques is determined by the provisions defined by separate regulations.
- If the planned absence from classes in the case of an English-language program student is caused by the necessity to participate in a licensing examination or an interview for residency and exceeds the allowed number of days, the student may obtain consent for making up the absence with another student group free-of-charge during a given academic year. The Student is required to report their absence to the Dean’s Office before the first day of the planned absence.
- If making up for the classes in this particular manner is not possible, the English-language program Student will be offered the possibility to make up for the classes during the following year, or to start an individual course during the current academic year for a relevant fee.
- Students are required to choose elective courses from the syllabus.
- Students register for elective courses using the WISUS-SIGN UP on-line system as determined by the provisions defined by separate regulations.
- Participation in the chosen elective courses is mandatory and the conditions for obtaining credit are stated in the regulations for particular elective courses save for the fact that the attendance cannot be the only form of assessment.
- Detailed and complete class schedule, including division into student groups (excluding the first year of study) — prepared in cooperation with the Student Government bodies — is published at least two weeks before the beginning of each semester on the University website.
- Students are required to attend classes with the group to which they were assigned by the Dean’s Office.
- The sizes of student groups for various forms of didactic classes are defined in the Act of the University Senate on the teaching quota.
- The Dean oversees the whole teaching and educational process at the Faculty.
- The mode and requirements for attending classes, including obtaining credits and taking examinations, are determined in the program guide.
- The program guide includes specifically:
1) the syllabus for the course/module, which takes into account:
a. information on the unit/units administering the module/course as well as the unit in charge of the teaching process,
b. contact details of the person responsible for the teaching process – the course/module coordinator,
c. contact details of the person authorized to give credits for the course in the E-INDEX module,
d. list of persons teaching classes,
e. educational objectives and general characteristics of the course/module,
f. introductory courses and prerequisites,
g. contents of the curriculum of the course/ module and the list of expected learning outcomes including the method of their verification,
h. list of teaching methods and the calculation of the total amount of work performed by a student,
i. evaluation and grading criteria,
j. list of basic and supplementary literature,
2) course regulations and class schedule, including information regarding student consultations.
- The program guide for the following academic year is submitted by the head of a teaching unit to the respective Dean no later than by the end of classes in the current academic year.
- The program guide is approved by the Dean and published for students on University website before the beginning of the academic year, after having been consulted with the University Student Representative Council bodies.
- No changes shall be introduced to the program guide during an ongoing academic year, and for courses that are delivered over a longer period of time – until the course/module is finished.
- All classes are subject to mandatory, anonymous evaluation by students in the form of a computer-based questionnaire in accordance with the Questionnaire Procedures adopted by the Medical University.
- In cases of disagreement between the Dean and the Student Government bodies over regulations concerning credit requirements, students have the right to appeal against the Dean’s decision as per regulations stated in § 5.
- The course of study is recorded in:
1) examination card printout from the Medical University IT system,
2) end-of-course credit and examination protocol printouts from the Medical University IT system,
3) the Medical University IT system.
- Documents confirming the course of studies, copies or extracts thereof are issued to a student, a graduate or an authorized person, at the student’s or graduate’s request, in person or by mail to the designated address with a return receipt. The authenticity of the signature on the authorization letter is verified by Dean’s Office staff or a notary public.
- The Medical University appoints:
1) tutors for specific class years or programs,
2) Curriculum Boards or Councils,
3) Teaching Councils.
- Tutors are appointed by the Dean in agreement with the Student Government bodies. The tutor of a class year should be an academic teacher. Tutors initiate elections of class representatives after consulting the Student Electoral Commission.
- Teaching Councils are appointed by the Dean in order to coordinate the teaching process.
- A Teaching Council consists of:
2) tutor for the particular class year as the chairperson,
3) academic teachers responsible for administering of the curriculum,
4) practical training coordinator,
5) representatives of the Student Government and of the Class Council,
6) representatives the Faculty Committee for the Quality Improvement and Assurance in Education,
7) representative of the Curriculum Board or Council for the given faculty.
- Teaching Boards or Councils for the specific class years shall meet at least once a year. The tutor for the particular class year shall submit annual reports summarizing the Board’s/Council’s activities in the past academic year.
- Practical training is an integral part of the study program and are carried out according to the schedule and curriculum for each program.
- Practical training at the Medical University are organized by the Faculty.
- The Faulty is required to draw up regulations for the summer/professional practical training and provide for the documentation of the training in the form of a training program, training booklet of practical skills booklet.
- It is possible to perform the training outside the didactic units designated by the Medical University with the practical training coordinator’s or authority’s prior approval.
- Detailed regulations and forms of undergoing summer/professional practical training are determined by the President of the University in separate regulations.
- A student may obtain consent for pursuing their studies according to an individual study plan. The consent is given by the respective Dean under conditions defined in sec. 3 and 7.
- The individual organization of studies is carried out as:
1) the individual course of study (ITS),
2) the individual organization of classes (IOZ),
3) the individual program of study (IPS).
- The Dean may approve:
1) Individual course of study for students who are highly accomplished and whose grade average is at least 4.5, also upon successful completion of the qualifying process, and if there are no outstanding payments towards the University. The detailed rules for the ITS are governed by separate Faculty regulations established by respective Faculty Boards.
2) Individual organization of classes for students who are members of a national sports teams, are guardians of children, with disabilities, admitted on the basis of recognition of learning outcomes or in other justified situations.
3) Individual program of study for students coming back after taking part in the Erasmus student exchange program and those pursing their studies as part of the Mostum exchange program.
- In the situations quoted in sec. 3, based on the student’s written, well justified and documented request, the Dean has the right to agree to the student’s individual organization of studies — including classes, credits, examinations and practical training — that is different than the one defined by the schedule and examination session for their student group, while also taking into account the capabilities of particular teaching units.
- A student pursuing their studies within individual organization of studies may, in duly justified cases, obtain consent from the Dean to transfer some courses to a study year different than the one they are assigned to in the general curriculum, and thus receiving pursuing an individual program of study.
- Individual course of study and individual organization of classes involve the same classes, exams, and credits that are mandatory for all students.
- If a student does not follow the rules set for the individual organization of studies, or if there is no academic progress, the Dean may withdraw the permission for this mode of study.
- Individual organization of studies cannot result in extension of the period of studies or increase in the cost of classes.
- Exceptionally talented secondary school students can participate in theoretical classes included in the Medical University’s course of study in the fields of study consistent with their abilities.
- The right to participate in the theoretical classes, at the request of the director of the secondary school which the student attends, can be granted by the Dean of the relevant faculty, after consulting the opinion of the head of the unit that administers the above mentioned classes.
- Should the secondary school student be allowed to participate in the classes, the relevant Dean determines the type of classes in which the student is allowed to participate, and the rules for obtaining credit for the classes.
- A secondary school student who is given the permission to participate in the classes, is required to comply with the regulations of the unit which administers the classes, the fire and occupational safety regulations and to respect the property of the Medical University.
- The Medical University ensures organization and proper implementation of the educational process, taking into account special needs of students with disabilities, including the accommodation of the conditions of studies to the type of disability.
- With consent of the course instructor, with the exception of clinical classes, assistants of students with disabilities, including sign language interpreters, may participate in the classes.
- In justified cases, depending on the type and degree of disability, a student with disability may use sound or image recording devices in class, in the manner and form agreed with the person teaching the class.
- At the request of a relevant Dean, approved by the Faculty Board, the President of the University may determine conditions for pursuing the studies in a manner that is different from the one adopted in these Regulations, adapted to the individual, specific needs of a student with disability.
As far as pregnant women are concerned, the provisions of § 29 shall apply accordingly.
- There is a possibility of conducting individual interdisciplinary studies at the Medical University which include at least two areas of education and lead to a diploma in at least one field of study.
- In order to organize individual interdisciplinary studies, an organizational unit at the Medical University may be appointed. The terms and procedures for the formation, liquidation and transformation of interdisciplinary organizational units are determined by the Statute.
- The adoption of study plans and curricula for individual interdisciplinary studies is the responsibility of the relevant Faculty Board or an appointed interdisciplinary organizational unit.
- The procedure and conditions of education within the individual interdisciplinary studies are the same as for education provided within one area of education. It is possible to pursue individual interdisciplinary studies in the form of individual organization of studies.
- A student who has completed the first year of studies, may apply for a conditional approval of the Dean to begin studies in the following year or semester once during the whole study period. Such an approval constitutes authorization to begin studies in a subsequent semester/year of studies, while fulfilling the conditions necessary for the completion of studies in the previous semester/year.
- Subject to the provisions of sec. 3, the consent as provided for in sec. 1 cannot be given to a student who has not obtained a credit for more than one course, or the missing credit refers to a course that the students has already previously failed.
- The restriction as provided for in sec. 2, concerning the number of not completed courses, does not apply to students returning from the ERASMUS program and students who failed a course due to important reasons beyond their control.
- If a student does not fulfill the requirements of the conditional entry within the period determined in the Dean’s decision, the Dean decides if the student should repeat the particular semester/year or be removed from the student register.
- The regulations regarding tuition fees and fees for provided educational services as well as the mode and conditions of exemption – in full or in part – from these fees, are determined by the University Senate.
- The tuition fee is set by the President of the University: by 31 March of the calendar year in which the academic year starts – for students of the English-language programs, and by 30 June – for all other students and participants of PhD programs.
- A written agreement made between the University and the student determines the conditions of payment of tuition fees and fees for educational services under pain of being null and void.
IV. CONDITIONS FOR RECEIVING CREDITS
- The period for earning credits for courses is set by the President of the University. Semesters and an academic year constitute the period for earning credits.
- Earning credits for all of the courses and practical training included in the curriculum for the given year prerequisites receiving credit for the completion of that given academic year. Students pursuing their studies according to an individual program of study as part of the individual organization of classes or individual course of study are required to earn credits for all courses and practical training designated by the program.
- The threshold for receiving credit for a given course should not be lower than 60% and not higher than 75%.
- The results of end-term tests are published in the Medical University IT system.
- Credits awarded for courses confirm that the student has received passing grades for mastering contents of those courses.
- In the case of courses which end with credits based on partial grades, the student may retake each unsatisfactory partial test twice at dates set jointly by the course coordinator and the student. If the student fails to obtain the required number of passing partial grades by the end of the given academic year, they have the right to take an integrative test of the whole course contents. The integrative test can be retaken once, in case the first attempt is failed.
- In the case of courses which end solely:
1) with a final test, should a student receive an unsatisfactory grade they are allowed to retake the test up to two times at dates set by the course coordinator or a person authorized by the head of the teaching unit,
2) with a system of credits to be earned throughout the whole course, should a student receive an insufficient number of credits by the end of classes in the particular academic year, they are allowed to take an integrative test of the whole course contents. The integrative test can be retaken once, in case the first attempt is failed.
- Detailed conditions for receiving credits are provided in the internal regulations of particular teaching units, and they must adhere to the present Regulations.
- The student who has failed to meet the requirements for completing a course has the right to appeal to the head of the relevant teaching unit within 5 workdays. The head of the teaching unit may request that a commission verifies the student’s knowledge. This commission shall consist of the following persons: the head of the relevant teaching unit, the teacher who has taught that class, another specialist in the same subject area, and at the student’s request, also the tutor for that class year and/or a representative of the Student Government. The result of the commission examination is final.
- The final test is conducted only in cases and at dates set according to the detailed class schedule and timetable discussed previously with the representatives of the Student Government of that class year. The mode and the date of the assessment are determined by the teaching unit and published in the program guide.
- Each student has the right to see each of their written test papers or answer sheets within 5 workdays following the announcement of the test results, excluding the test papers on the OpenOLAT platform.
- A student engaged in research work within the research teams working on Medical University projects may obtain credits for the course or its part, provided that the project subject matter corresponds to the relevant part of the course curriculum.
- The participation of a student in a scientific camp may constitute the basis for receiving credits for the student practical training or its part, only in as much as the camp program complies with the training practice program.
- Course coordinators are required to announce the results of end-term tests no later than within 5 workdays, however, also no later than by 15 September.
- A student who has not received credits for courses included in a given year of study must obtain credits for those courses during the next academic year, after having paid a fee in the amount specified in the relevant order of the President of the University .
- The aforementioned provision does not apply to first-year students of long-cycle programs and first-year students of first cycle programs, who are removed from the student register if they fail to obtain credits during the particular year of study.
- The student referred to in section 1 has the right to either:
1) repeat the failed courses without having to continue his/her studies of the next year; or
2) repeat the failed courses and at the same time continue his/her studies taking some courses of the next year; or
3) conditionally continue their studies in the following year, based on the terms defined in § 32 of these Regulations.
- In either one of the cases stipulated in section 3 above, a failure to receive credits for the repeated courses results in the student’s dismissal from the University.
Students studying in English can obtain:
- ”HALF-TIME” status
1) A student who has not completed courses from a given academic year can (in justified cases) complete the missing courses during the next academic year (upon obtaining the consent of the Dean).
2) If the repeated courses collide with the study plan of the following academic year, the student’s status is changed to ”half-time”. This means that the student repeats the courses from the previous academic year, and at the same time continues their studies attending (about) a half of the courses from the following year.
3) During the following year of studies, the student still has the ”half-time” status and only completes the missing courses from the previous year without the possibility of attending the courses from the next year.
4) In exceptional situations, the Dean may give consent to the student to attend the classes from the following academic year.
5) The University reserves the right to change the status of the student to ”half-time”, if they begin the studies with a two-week or longer delay in relation to the date of beginning of the academic year.
6) The tuition fee of the student with the ”half-time” status is calculated proportionately to the number of hours which the student completes during a given academic year.
7) The ”half-time” status can only be granted once during the course of study.
- The ”ACTIVE LEAVE OF ABSENCE” status
1) A student who has not received credits for maximum 3 courses from a given academic year (of which only one course may include class work load longer than 100 hours) can obtain the credits for these courses in the following academic year (upon consent given by the Dean).
2) In this situation, the student’s status is changed to ”active leave of absence”. This means that the student has the right to repeat the missing courses from the previous academic year without the possibility of attending the courses from the following year.
3) In exceptional circumstances, the Dean may give consent to the student to attend the classes from the following academic year.
4) A student, who was granted the ”active leave of absence” status is required to pay additional fees for the courses which they have to repeat.
5) The ”active leave of absence” status can only be granted once during the course of study
- The period of time for receiving credits is the continuous examination session comprising one or more years of studies during which the student may take their examinations at any time.
- The conditions for obtaining credits in a continuous examination session are as follows:
1) to pass all mandatory examinations for that period,
2) to earn credits for all non-examination courses and practical training required for that period,
3) to have the examination sheet approved in the E-index module.
- A student is not allowed to continue studies in the next year, if they have failed to collect credits for the continuous examination session of more than one year’s duration.
- The division of the course of studies into continuous examination sessions is made by the Faculty Board.
- With reference to selected curricular courses in the particular continuous session the Faculty Board may decide to impose an obligation to obtain credits by a set deadline.
- With reference to selected curricular courses in the particular continuous session the Faculty Board may decide to transfer an obligation to take a certain examination to the following continuous session.
- An examination is a test of the student’s knowledge related to the content of a given course/ module as determined by the curriculum.
- Receiving a credit for a mandatory course in a given subject area is a prerequisite to taking an end-of-course examination.
- Save for the case of NBME examinations and taking into account the student’s group assignment, the examination date is negotiated by the student:
1) through an individual appointment with the examiner provided that the specified conditions for taking an examination in the early examination period are fulfilled,
2) through the registration for one of the dates proposed by the examiner, taking into account the rule that the number of examination dates per academic year at which the student may take the examination should not be lower than 2 and they should be set specifically in agreement with the Student Government of a given class year. The interval between the proposed examination dates has to be at least 5 workdays.
- The result of the OSCE exam is expressed in points – the number of points obtained against the maximum number of points.
- The mode and rules of assessment of the examination are defined by the examiner and published in the program guide.
- The examination date cannot be set during the time when other scheduled classes are held.
- Course coordinators are required to announce the results of examinations no later than within 5 workdays, and to deliver signed protocols to respective Dean’s office within 10 days following the date of the last examination, but no later than by the deadline for the receipt of all credits and of the passing of examinations, set by a separate order.
- Examinations may be conducted:
1) by academic teachers with scientific title of a Ph.D. degree with habilitation (doktor habilitowany).
2) by adjuncts and lecturers with regular Ph.D. degrees as an exception and based on an annual approval of the Faculty Board,
3) by language teachers with practical knowledge of the language involved.
- During a written examination other employees of the teaching unit may be present, if appointed by the head of the unit.
- For examinations from courses delivered by several examiners, an examiner is appointed by a draw with participation of representatives of the Council dedicated to a particular year of study.
- Examinations are conducted and evaluated separately in each course or module.
- An examination may consist of two parts: theory and practice.
- Students sitting an examination or an end-term test are required to present their ID documents when asked.
- Students who take examinations while sick and who do not present their sick leave medical certificates may not demand that the results of those examinations be annulled.
- Until midnight (24:00) of the day on which the examination was completed, a student has the right to raise objections in writing to the examination questions.
- Examinations scheduled for a particular academic year are determined and announced to students by the Dean in the preceding academic year.
- The regulations for examinations administered in computer-based format are defined in the Regulations of Examinations in the form of a Test (OpenOLAT).
- During the examinations and tests the following is prohibited:
1) using mobile phones, cameras or other electronic devices,
2) possessing and making use of unauthorized items or books,
3) copying from the exam sheet of another student,
4) dishonestly receiving assistance from another person,
5) dishonestly giving assistance to another examinee.
- Violation of the above mentioned rules will be treated as a disciplinary infringement and is subject to the following disciplinary action:
1) if proven that a student failed to comply with the above mentioned rules during an examination (or during other knowledge assessment procedure), they are dismissed from the examination and receive the unsatisfactory grade for that attempt,
2) a note of this incident will be placed in the student’s file. Additionally, the case may constitute the basis for institution of disciplinary proceedings.
- The following grades are given for examinations, retake examinations and graded credits:
1) very good: 5.0
2) better than good:4.5
3) good: 4.0
4) fairly good: 3.5
5) satisfactory: 3.0
6) unsatisfactory: 2.0.
- When calculating the grade average, the sum of pass and fail grades obtained from examination attempts is divided by the total number of examination attempts.
- Students of the last year, with the consent of the examiner and the Dean, can retake an examination in one course from the last year of studies, if the prospective grade can change the final result on the graduation diploma. Both grades obtained by the student are taken into consideration when calculating the grade average.
- For every course, the student who fails the examination has the right to two repeat examinations, the mode of which is made known to students when their dates are set. The interval between the announcement of the results and the repeat examination date has to be at least 7 workdays, unless an earlier date was determined jointly by the course coordinator and the student.
- The dates of repeat examinations are agreed upon by the examiner and the student or class representative.
- The rules pertaining to repeating NBME examinations are defined in separate provisions.
- The excuse for failing to attend an examination must be presented no later than 7 workdays after the date of the examination. An unexcused absence results to the loss of the right to take the examination on the given date and the receipt of an unsatisfactory grade.
- If the reason for absence is found to be justified, the student and the examiner set a new date which is then regarded as the original one.
Non-standard examinations for international students studying in English:
- NBME Comprehensive Basic Science examination (for students of the medical program):
1) The NBME Comprehensive Basic Science (CBS) examination is the examination taken after the completion of the block of basic sciences and is mandatory for all students.
2) The first date of the CBS examination is set after completing the Basic Science Review Course.
3) The result of the examination is included in the transcript in the form of the obtained score.
4) The passing of the CBS examination determines the commencement of the classes in clinical sciences.
5) The score level which determines the passing of the CBS examination is published each year in the directive of the Program Board of the Centre for Medical Education in English.
6) Students are required to take the CBS examination at the date set by the Dean’s Office.
7) The fulfilment of the criteria for admission to the USMLE Step 1 examination (see below) by the Students may serve as the basis for allowing them to start clinical science courses.
8) The permission to start clinical science courses may also be obtained in another mode. The details in this respect are published at the beginning of each academic year in the directive of the Program Board of the Centre for Medical Education in English.
2.The certification of the application for the USMLE Step 1 examination (for students of the medical program):
1) The student’s application for the USMLE Step 1 examination shall be signed by the Dean upon completion of all the basic science courses provided for in the study program (which involves earning all credits and passing all examinations) and after passing (in accordance with the criteria for passing the USMLE Step 1 examination) the NBME Comprehensive Basic Science (CBS) examination taken at the end of the basic science course.
2) The date of the CBS examination is set in the schedule for the period after completion of all basic science classes.
3) A student who decides to take the USMLE Step 1 examination shall receive all the signed necessary documents and the Dean’s consent under the condition of obtaining a result from the CBS examination at the level of the threshold foreseen for the passing of the USMLE Step 1 examination for a given academic year.
4) A student has the right to repeat the CBS examination five times, where by the fourth, fifth and sixth attempt are all made against payment.
5) If the required score is not obtained, the consent to take the license examinations shall be given not earlier than after being awarded the diploma for the completion of the studies.
6) Oustanding students may file an application for Step 1 earlier, i.e. before taking the NBME CBS examination.
7) The requirements which the student has to meet to file the application at an earlier date will be published in the directive of the Program Board of the Centre for Medical Education in English at the beginning of each academic year.
8) Application for the USMLE Step 2 examination shall be signed only upon passing the USMLE Step 1 examination.
9) A student/graduate is required to disclose the USMLE licensing examination result to the University.
- The Dental Comprehensive Basic Science Examination – DCBSE (for students of the dentistry program):
1) The Dental Comprehensive Basic Science Examination (DCBSE) is an examination which evaluates the level of knowledge and the degree of preparation of a student to the ”National Board Dental Examination (NBDE) Part 1”.
2) In order to complete the third year of studies, all students must take the ”Dental Comprehensive Basic Science Examination”.
3) The examination is taken upon completion of all the basic science courses.
4) The result of the examination is recorded in a separate certificate issued to the student.
- A student who questions the fairness of an examination has the right to apply to the Dean for an examination by a commission within 7 workdays following the announcement of the examination results. In their application the student should provide a detailed description of the irregularities observed during the examination.
- In duly justified cases, a commission examination may be ordered by the Dean on their own initiative.
- If the reservations made by the student are considered justified (in accordance with the provisions of section 1), the date of the commission examination is set by the Dean no later than fourteen days following the submission of the student’s appeal to the Dean’s office with the request for the commission examination.
- The examination commission appointed by the Dean consists of:
1) the Dean or Vice Dean as a chairperson,
2) an academic teacher authorized to conduct examinations,
3) the examiner who conducted the disputed examination, as observer, in an advisory capacity,
4) another academic teacher authorized to conduct examinations who represents the same discipline or one closely related to it,
5) at the student’s request, as observers, either a selected academic teacher or a representative of the Student Government.
- The examiner who conducted the disputed examination cannot serve as the head of the commission.
- At the student’s request the Dean may appoint a teacher named by the student to be the other specialist examiner – see sec. 4 above.
- The result of the commission examination is final and cannot be remediated.
- The grade average includes all the grades received by the student, except the disputed grade, which is replaced by the grade received in the commission examination.
- A student who has failed to pass an examination after all of the possible examination attempts, is required to obtain another credit for the controlled course identified by the examiner based on the regulations included in § 28, and must pass the examination before the end of the continued examination session.
- Failure to pass the examination after the repeated completion of the classes and after taking all available examination attempts results in the student’s dismissal from the University.
- A student who repeats a given year does not have to receive credits and take examinations in the courses that they have already passed.
- A student may repeat a year of study no more than once throughout the course of study unless the failure has been caused by prolonged illness or other important circumstances.
- The return of documents to a student removed from the student register is possible only after the student has returned their student identification card and clearance slip, and also after they settled all their financial commitments with the Medical University.
Readmission to a Program of Study
- Readmission of a person who was removed from the register of students to the Medical University takes place on the basis of the general admission rules.
- A student who has been dismissed from the Medical University after completion of at least the first year of study due to one of the following reasons:
2) failure to submit Master’s or Bachelor’s thesis or take the diploma examination by the designated deadline,
3) lack of academic progress,
4) failure to receive credit for the completion of a semester or year of study by the designated deadline,
5) failure to pay the tuition fee,
6) failure of the student to sign an agreement with the Medical University that determines the terms of payment of tuition fees and fees for educational services,
may apply on a one-off basis to resume their studies with the consent of the Dean given upon consultation with the Dean’s Council.
- A student should file an application for resumption of their studies no later than 4 months before the beginning of the academic year, in which the reinstatement shall take place. In the case of dismissal for reasons indicated in section 2, point 5, the formal requirement for the consideration of the application is the presentation of a proof of payment of the outstanding and due fee to the Medical University.
- In his decision, the Dean determines the following:
1) the year of studies in which the student can enroll,
2) reinstatement examinations – for no more than two courses,
3) list of courses to be completed in the year which the student resumes their studies,
4) potential program differences to be completed, including content, number of didactic hours, deadline and tuition payment terms,
5) requirements for reinstatement, namely passing the reinstatement examinations indicated in the Dean’s decision and signing an agreement.
- In the case of resumption of the studies during the same academic year, in which dismissal from the University occurred for reasons indicated in sect 2, point 1, 5 or 6, the requirements taken into account in point 4 shall not apply.
- The provisions defined in § 48 sec. 1 of the Regulations apply to a student who has resumed their studies.
- A student removed from the student register due to failure to submit Master’s or Bachelor’s thesis by a designated deadline may be reinstated:
1) only to submit Master’s or Bachelor’s thesis and to take diploma examination – on the condition that the application for resuming their studies is filed no later than one year from the day of being removed from the student register,
2) for the last year of study – if the application for resuming their studies is filed after one year from the day of being removed from the student list.
Before rendering his final decision, the Dean shall ask the thesis supervisor for their opinion.
- A student who, after completing at least one year of studies, decided to discontinue their studies or was removed from the student register, has the right to apply for the resumption of studies no later than 3 years from the 1st day of the semester when the student was removed from the student register.
- A person applying for the resumption of studies has the right to take a reinstatement examination at an appointed date.
- A person applying for a resumption who has not taken the reinstatement examination at an appointed date is required to present the Dean with a medical certificate or – in justified cases – another written justification, not later than 5 days following the day the circumstances that caused the absence ceased.
- Should the person referred to in sec. 9 present a medical certificate or should another written justification presented by the person be deemed sufficient, the Dean sets another date for the reinstatement examination and this date shall be final.
- An unexcused absence at the first reinstatement examination or an unexcused absence at the final reinstatement examination implies the loss of the right to apply for the resumption of studies.
V. AWARDS AND HONORS
- A student who has particularly high academic achievements, has fulfilled their student responsibilities exceptionally well, and has demonstrated an active and impeccable attitude may receive a financial award, a gift, or a congratulatory letter from the President of the Medical University.
- The students who are financed from the ministerial grant receive the President’s awards paid out of the teaching activities fund and the students who pay tuition fee receive the awards paid out from the award fund established as part of the resources coming from the tuition fee paid by these students.
- The number of awards and the pool allocated to them are established on a yearly basis by the President of the University at the request of the Director of the Centre for Medical Education in English in the case of English-language programs’ students, and the respective Deans as far as other students are concerned.
- The persons mentioned in section 3 present the President of the University with applications for the granting of the awards for the preceding academic year until 31 October.
- A student who has accomplishments in research projects, high academic results; is very active in community service or has outstanding achievements in the fields of culture, science or sports, may receive honors in the form of:
1) public oral commendation from the President or Dean,
2) congratulatory letter from the President or Dean,
3) financial award or a gift,
4) priority over other students to qualify for foreign internship, excursions as well as for the sports, scientific, or recreational camps.
Information related to awards received is retained in the student file.
- Graduates with outstanding academic achievements and results in community service who have been active in the student scientific, art, and sports associations, and who have a cumulative grade average for all examinations not lower than 4.00 may receive the University Medal for Achievements in Science and Community Service.
- This medal is conferred by the President on his own initiative, as well as at the request of: the Dean, the University Students’ Representative Council or other student organizations, after obtaining an opinion of the Dean’s Council.
- The medal is presented to the student during graduation ceremony.
- The University Medal can only be granted once during studies in a respective field of study.
Graduates who have distinguished themselves with outstanding achievements in the work of scientific student associations or who have had outstanding results in the organizational work or sports competitions, may receive a congratulatory letter from the President of the University.
VI. LEAVE OF ABSENCE
- A student may be granted the following types of leave:
1) a long-term leave, hereinafter referred to as a leave of absence
2) a short-term leave
- The leave is granted by the Dean at the student’s request.
- A student may receive an approval for a leave of absence in the following cases:
1) prolonged illness,
2) having been delegated to study abroad and as part of other types of international mobility,
3) maternity or childcare,
4) difficult financial situation,
5) other compelling reasons.
- The leave is recorded in documents keeping the track of student’s course of study.
- The leave delays the time of the planned graduation.
- During the leave, the student retains student rights as well as valid student identification card and the right to healthcare, unless the healthcare regulations state differently.
- During the leave, the student may take active part in selected classes, obtain credits, and take examinations with the Dean’s prior approval – within the so-called active leave of absence.
- When the leave of absence is granted to a part-time student, the tuition fee paid for those classes that the student did not attend is transferred to the next year and is supplemented by a potential increase in the fee. In the case of any changes to the payment amount, the student or the Medical University respectively is required to make the necessary correction to the payment.
- Upon the return from the leave granted on medical reasons, the student is required to present a certificate from the Occupational Medicine Outpatient Clinic stating that the student’s condition allows them to resume the studies, no later than two weeks prior to the start of the classes, and in the case of a year-long leave of absence – no later than 15 September.
- A special leave is granted for the period of undergoing active military service.
- The leave of absence is granted for period of maximum twelve months.
- The leave of absence is not granted for the period of the preceding academic year or semester.
- A student may be given a leave of absence no more than twice during the entire course of studies, unless the reason for it is a prolonged or recurring illness, or childcare.
A student may receive approval from the Dean for a short-term leave up to 14 days for domestic or foreign trips that are organized by the Medical University, the Student Government or student organizations.
A student who has completed at least the first year of studies may defer their studies once for no longer than one year, but will have their student rights suspended during that time. The student must notify the Dean of this fact before leaving and must submit a proper written statement together with the student identification card.
- The conditions for receiving the graduation diploma which signifies graduation and which confers the degree of lekarz (physician) or lekarz dentysta (dentist) are: the completion of all courses and practical training, as well as passing of all examinations as designated by the curriculum.
- The conditions for receiving the graduation diploma of magister farmacji (Master of Pharmacy) are: the completion of all courses and summer practical training, the passing of all examinations as designated by the curriculum; completing the Master’s thesis; obtaining a passing grade from the final Master’s examination; and completing a six-month traineeship in a community and hospital pharmacy following the defense of the thesis.
- The conditions for receiving the graduation diploma that signifies the completion of the first, second, or long cycle studies, and that confers respectively either the degree of licencjat (Bachelor) or magister (Master of Science), are: the completion of all theoretical and practical classes; passing of all examinations as designated by the curriculum; completing the Bachelor’s or Master’s thesis; and passing a final examination with a positive result. Additionally, a person who has completed the first cycle program retains their student rights until 31October of the year they graduated.
- The Dean dismisses a student from the Medical University in the following cases:
1) a student has not undertaken their studies, that is, they have not met formal requirements to start a program, including failure to sign the official agreement with the Medical University or to attend classes with no justified excuse, or absence without a valid excuse from curricular classes within 14 days following the day of taking the student oath, ending the leave of absence or resuming studies after their interruption.
2) a student resigns from studies, and the date of the resignation is the day on which the written resignation has been received by the Medical University,
3) a student has not submitted a Master’s or Bachelor’s thesis or taken diploma examination,
4) a student has received a disciplinary penalty of expulsion from the Medical University.
- The Dean may dismiss a student from the University in the following cases:
1) lack of academic progress, as demonstrated by level of completion of the program insufficient to pass the academic period, unless the student has the right to repeat the year or specific course,
2) failure to receive credit for the completion of the whole year of study or by the required deadline in the continuous examination session system,
3) failure to pay the tuition fee.
- The circumstances stated in sec. 1 and 2 are defined in separate internal University proceedings initiated by the Dean. The student is notified of the proceedings in writing. The notification should include instructions on the right to offer explanation within 14 days of the written notice.
- A student has the right to appeal against the decisions on issues described in sec. 1 and 2 to the President of the University. The President’s decision is final.
- The Bachelor’s or Master’s thesis is prepared by a student under the supervision of an academic teacher with a scientific degree of at least a Ph.D., doktor, with potential cooperation from a thesis tutor who holds at least a Master’s degree. An academic teacher who has the right to exercise the profession of a nurse and holds at least a Master’s degree can act as a tutor of a Bachelor’s (case study) thesis in the field of Nursing. An academic teacher who has the right to exercise the profession of a midwife and holds at least a Master’s degree can act as a tutor of a Bachelor’s (case study) thesis in the field of Midwifery.
- After consultation with the Faculty Board, the Dean may authorize a specialist from outside the University with a scientific degree of at least a Ph.D., doktor, to supervise the Bachelor’s or Master’s thesis defense.
- A Bachelor’s or Master’s thesis may be written in a foreign language after prior approval from the Dean of the relevant faculty. However, such thesis must include a comprehensive abstract in Polish.
- The scientific interests of a student should be taken into account while defining the subject of a Bachelor’s or Master’s thesis. The subject of the thesis should be related to the field of study of a student.
- If a student receives a funded scholarship, has entered into a preliminary job contract, or becomes a full-time employee, the needs of the hiring institution in question should be taken into account within reasonable bounds.
- The subject of a Bachelor’s or Master’s thesis approved by the Program Board of the appropriate unit should be defined at least three semesters prior to graduation.
- In justified situations the subject of a Bachelor’s or Master’s thesis may be changed with the approval of the thesis supervisor and the Dean.
- The Bachelor’s or Master’s thesis reviewer evaluates the thesis by applying the general grading system defined in § 42 sect. 1. If a student questions the negative grade received from the reviewer, the Dean takes a decision on the admission of the student to the final examination and may also ask another reviewer for their opinion. Only a person holding at least a Ph.D. degree can act as Bachelor’s or Master’s thesis reviewer.
- A respective University body declares the proceedings pertaining to the conferring of the degree invalid if the degree candidate in the thesis, which forms the basis for conferring the degree, appropriates the authorship of a substantial part or other elements of someone else’s work or research findings.
- By 15 September at the latest, the student is required to submit the Bachelor’s or Master’s thesis to the Dean’s office in accordance with the Regulations for Bacherlor’s or Master’s theses applicable at the Faculty.
- At the request of the thesis supervisor or the student, the Dean may reschedule the date for the Bachelor’s or Master’s thesis submission, in the following circumstances:
1) serious or a prolonged illness confirmed by an appropriate medical certificate,
2) inability to complete a Bachelor’s or Master’s thesis within the given deadline for justified reasons that are beyond the student’s control. The deadline for the submission of a Bachelor’s or Master’s thesis may be postponed by no more than 3 months from the deadline set in section 1.
- In the case of a prolonged absence of the Bachelor’s or Master’s thesis supervisor, which could cause a delay in the submission of the Bachelor’s or Master’s thesis by the student, the Dean is obliged to appoint a person who will take over the supervisory responsibilities at the request of the student. A change of the thesis supervisor within the period of 6 months before the graduation date may present the basis for extending the deadline for the thesis submission as stated in section 2.
- A student who did not submit a Bachelor’s or Master’s thesis within the deadlines set in sec. 1 or 2 is dismissed from the University.
- The conditions for admission of a student to the Bachelor’s or Master’s final examination are as follows:
1) obtaining credits for all courses and practical training provided in the curriculum and delivering the student’s examination sheet for the last year of the first, second and long-cycle programs to the Dean’s office.
2) obtaining at least a satisfactory grade for the Bachelor’s or Master’s thesis.
- A Bachelor’s final examination for Nursing and Midwifery students is composed of the practical and theoretical parts as well as the Bachelor’s thesis defense. The practical and theoretical parts of the examinations are described in separate regulations.
- A Bachelor’s or Master’s final examination is held in the presence of the examination commission appointed by the Dean and consisting of: the Dean or Vice Dean (or in justified situations, the head of the unit), as the commission chairperson; the thesis supervisor; the thesis tutor; and the thesis reviewer. The practical and theoretical parts of the examination in the field of Nursing and Midwifery are held in the presence of the examination commission appointed according to the regulations in section 2 above. When an academic teacher who holds a Ph.D. degree acts as a tutor of a Bachelor’s or Master’s thesis, another staff member from the unit where the thesis has been carried out may be added to the examination commission.
- The Bachelor’s or Master’s final examination should be held within 3 months from submission of the Bachelor’s or Master’s thesis, but no later than September 30.
- In the case of extending the submission date for a Bachelor’s or Master’s thesis, the examination should be held within 1 month from the date of thesis submission.
- The Bachelor’s or Master’s final examination may be held in a foreign language after prior approval received from the Dean of the relevant faculty.
- At the student’s or thesis tutor’s request a final (diploma) examination may be open to the public.
- The mode of conducting the examination as described in section 1 is as follows:
1) A student files an application to the head of basic organizational unit for conducting the diploma examination open to the public at the latest on the day of submission of the thesis,
2) The head of basic organizational unit notifies the thesis supervisor, the student and the Dean’s office of respective Faculty respectively about the open diploma examination,
3) The Dean’s office of a respective Faculty publishes information about the open diploma examination on the University website two weeks before the examination date at the latest, providing the commission composition, the date and place of the examination, the name of the student sitting the examination and the subject of the thesis.
4) A public diploma examination consists of open and closed proceedings.The open proceedings include:
- opening of the examination proceedings by the head of Examination Committee,
- introducing the members of the Examination Committee,
- introducing the degree candidate,
- providing the committee with the subject of the thesis,
- announcing the grade for the thesis,
- providing the candidate with an oral justification of the grade,
- announcing the result of the examination by the head of Examination Committee.
5) During the open proceedings of the diploma examination the student:
- presents their thesis,
- takes part in the discussion pertaining to the thesis,
- answers questions posed by the members of the Examination Committee.
6) Persons taking part in a public diploma examination who are not members of the Examination Committee are not allowed to pose examination questions to the degree candidate and participate in the Committee deliberations during the closed proceedings, but they are allowed to take part in the discussion pertaining to the subject of the thesis.
7) During closed proceedings the Committee determines the following:
- the final grade for the thesis calculated according to the School Regulations,
- the grade for the diploma examination (based on the answers provided by the degree candidate relating to the thesis and problematic questions).
- A Bachelor’s or Master’s final examination is an oral examination.
- The general grading system defined in § 42 sec. 1 is applied in the assessment of the examination results.
- If an unsatisfactory grade is received in the Bachelor’s or Master’s examination, or if the examination is not attended on the appointed date without a justified cause, the Dean sets the second date for the examination as the final one. The second examination cannot be held earlier than before the expiry of one month and not later than after three months following the original examination date unless an earlier date is set by mutual agreement of the parties.
- If the Bachelor’s or Master’s final examination is failed also upon the second attempt, the Dean decides whether:
1) the student should repeat the final year of studies, or
2) the student is dismissed from the University.
- The person as referred to in section 1 above loses their student rights.
- Each graduate of the Medical University receives a diploma confirming that they obtained a respective degree as well as a diploma supplements according to the format approved by the University Senate. The issuance of the diploma is possible only after fulfillment of all the obligations towards the University, and in particular after:
1) returning the student identification card, excluding first cycle programs,
2) returning the student’s examination sheet,
3) clearing the electronic degree clearance clip,
4) making all of the related payments.
- The basis for the calculation of the cumulative result of the studies is the average of all examination grades obtained throughout the entire course of study, which constitutes 70% of the final score, as well as the Bachelor’s or Master’s thesis, and the Bachelor’s or Master’s degree examination, where each constitutes 15 % of the final grade.
- In the calculation of the cumulative result provisions defined in § 42 shall apply.
- The final grades for all examinations and graded credit courses are entered into the diploma supplement in accordance with the resolution of the Faculty Board. The overall cumulative result in the diploma supplement is calculated according to sec. 2 and 3 above.
- The diploma and the diploma supplement include the final result determined through the rounding off of the arithmetical average (see sec. 2) up to whole number according to the following rule:
satisfactory – up to 3,20
fairly good — 3,21 – 3,70
good — 3,71 – 4,20
better than good — 4,21 – 4,50
very good — 4,51 – 5,00.
- The rounding off of the arithmetical average up to a whole number applies only to the entries made in the diploma and the diploma supplement; whereas, in all other documents, the actual final result is provided as per the calculations specified in sec. 2 above and according to generally acknowledged mathematical rules.
In order to ensure the personal data protection, the Dean’s Office does not disclose information about students and their academic progress to any third parties (including parents) without a formal written consent of a given student.
Dormitory Regulations for students in the English Language Programs at the Poznan University of Medical Sciences (PUMS)
Student Dormitory residents are required to obey the commonly abiding law and internal regulations of the University, including the Statute, School Regulations and Dormitory Regulations for Students in the English Language Programs at the Poznan University of Medical Sciences (PUMS). Ignorance of the law does not excuse anyone from breaking any regulations.
Every Resident of the Student Dormitory is required to respect the rights of other Residents of the Student Dormitory.
Resident is a student enrolled in the university who is legally entitled to live in the dormitory because he/she has signed a contract with the University and is required to pay fees for a place in the Student Dormitory. Residents are obligated to attend floor meetings relating to dormitory issues that are held by R.A.s (absent residents must have a meeting with an R.A. to go over all topics covered).
Residential Advisor (R.A.) is a registered member of the student population at the University who is also a resident in one of the University dormitories. Residential Advisors (R.A.s) are also University representatives. The R.A.s are expected to abide by the all rules and regulations pertaining to their status as a dormitory resident. In addition, they must also follow all rules and regulations set forth by the R.A. system. The R.A. Regulations and R.A. Director Regulations are defined by the Dean of Center for Medical Education in English. The R.A.s and the R.A. Director can be offered a dormitory fee discount, but only up to 50% of the fee.
Resident Council, Rada Mieszkańców, is the representative body of the dormitory residents, and also as an organ of the University Representative Council a co-host of dormitory. The dormitory residents are required to cooperate with the Resident Council, follow and respect its regulations, and abide by its decisions. All residents have both the passive and active right to elect the Resident Council. The members of the Resident Council are obligated to intervene in all cases where the regulations are being infringed upon.
Dormitory environment and observance of the quiet hours
1) The dormitory is an integral part of the University. It is a place where residing students—officially installed in the dormitory system—may live, study and rest. The dormitory is the property of the University and therefore residents have the right to use it only in accordance with the rules established by the University.
Sleeping and studying are considered to be the highest priority among all dormitory activities. All other activities that conflict with sleeping and studying, e.g., having parties or social gatherings, or other boisterous activities, shall be regarded as low priority. In such cases residents are advised to take appropriate actions as defined in item 56 b).
2) Dormitory quiet hours are in effect from 10:00 pm to 6:00 am Sunday through Thursday and from 12:00 am to 6:00 am on Fridays and Saturdays.
Vacuuming, playing loud music, loud talking in hallways, and other types of disturbances are forbidden during these hours. Doing laundry during quiet hours is permitted provided that residents respect their fellow residents and conduct themselves quietly. All persons present in the dormitory are required to abide by the quiet hours regulations.
3) Dormitory residents may make special requests to R.A.s, such as the need for introducing prolonged curfews (lights-out) in the dormitory on the eve of an important exam. Only applications sent to an email address email@example.com at least 7 days prior to the date of the examination will be taken into account. The consent to introduce prolonged curfews is given by the R.A. Director in agreement with the administration of respective dormitory. Out of respect for fellow students, dormitory residents, after introducing quiet hours upon such requests, are expected to comply by maintaining an environment that promotes studying and sleeping. Non-compliance will be considered as an infraction to dormitory the quiet hours regulations and will be dealt with accordingly.
4) All residents are responsible for helping to maintain a clean dormitory environment. Common areas, which include but are not limited to the: kitchen, lounge, laundry room, and hallway areas, must be kept free and clear of personal items such as shoes, garbage, boxes, clothing racks etc. Under the contract that each dormitory resident has signed with the University, he/she is entitled to rent only the inside of his/her room. Therefore, common areas are not to be used for storage of personal items. Personal items must be kept inside the residents’ rooms, or may be stored free of charge in one of the designated storage rooms (The Storage Room Rules are available at the Dormitory Administration offices). The space outside each resident’s room door, including the hallway, is considered to be a common area and must be kept free and clear of all items at all times. Each resident is responsible for keeping the area in front of the room door free of items at all times. In case there is no storage room in a respective dormitory, students may store their personal belongings free of charge in the PUMS Central Storage located on the PUMS campus (The Storage Room Rules are available in the Central Storage Room office). The University is not responsible for the possessions left in the Storage Room.
5) All residents are responsible for maintaining the cleanliness of their rooms and for reporting any damages to the dormitory administration. Vacuum cleaners, as well as a mop and a bucket, are available from the porter for cleaning purposes.
6) Common areas, such as the kitchen and the lounge, must be kept free and clear of dirty dishes, food, and other types of items. Tables, counters, and floors—if appropriate—must be cleaned after use so that they are left in acceptable condition for fellow residents. Kitchen garbage must be properly disposed of in the garbage receptacles located in all kitchen areas.
7) Garbage from residents’ rooms may not be disposed of in common area garbage receptacles but instead must be taken to the appropriate dormitory garbage disposal area. For example, in the Eskulap dormitory, garbage chutes are provided on every floor for garbage disposal. Garbage must be placed in these chutes. It is not acceptable to leave garbage on the floor by the garbage chute for the cleaning staff to deal with. In all other dormitories—Karolek, Aspirynka, and Medyk—outdoor garbage bins are provided for use and garbage from residents’ rooms must be placed there.
8) Recycling bins are available in all dormitories for the recycling of glass, paper, plastic, and metal items. The use of the recycling bins is compulsory. Large and/or bulky items should be crushed to allow consolidation.
9) Residents may not remove from the common areas for their personal use any items such as chairs and tables, televisions, or anything else intended for community use in the common areas. Personal items left by the residents in the common areas shall be removed by the dormitory administration employees and deposited in the PUMS Storage Rooms in accordance with the provisions defined in the Storage Room Regulations for Residents of Dormitories at Poznan University of Medical Sciences
Entrance and access to the dormitory
10) The dormitory photo I.D. card is the proof that a resident has the right to stay in the dormitory. Residents are required to present their cards to the porter, dormitory administration, and the members of the Resident Council whenever asked to do so. The dormitory I.D. card is issued for one academic year only and hence residents are required to receive a new card from their respective dormitory administration office at the beginning of the new academic year. The porter may refuse entrance to the residents who fail to present their cards
11) No person may enter or leave dormitory buildings via balconies or windows except for an emergency.
12) Dormitory access keys provided by the administration are the full responsibility of the resident, except for situations when the keys are left in the porter’s room. Lost keys will be replaced at the expense of the resident with any additional charges to be covered by the resident, including but not limited to changing the lock to the resident’s room. Residents of all dormitories must leave their keys with the porter each time they leave the dormitory.
Dormitory visitors and guests
13) Residents are not permitted to have visitors in dormitory rooms after midnight.on weekdays. On Friday and Saturday this deadline is extended until 1AM.
In each dormitory, porters have the authority to refuse entry to all persons who are not residents of that dormitory.
Visitors: a dormitory resident is permitted to have visitors provided that the visitors(s) leave their identification documents with a photo (other than a national ID card, a military service book, a passport) in the porter’s office or other designated area, as well as observe these regulations both inside the dormitory or on dormitory property. Visitors must leave the dormitory upon commencement of quiet hours (after midnight on weekdays, and after 1AM on Fridays and Saturdays) or upon request by an R.A., the porter, or by security personnel. In case visitors do not leave by the time quiet hours start, the hosting residents are required to issue a pass for them and pay for their overnight stay to their subaccount. In case visitor(s) do not possess document(s) listed above, they are required to present their identification documents (a national ID card, a military service book, a passport) in the porter’s office or other designated area to Dormitory Administration employee(s) whose duty it is to record the data (first and last name of the guest, the identity card series and type, date and exact hour of entering and leaving the dormitory, first and last name of the hosting resident and his/ her room number) included in these documents. The purpose of keeping the log book is to ensure safety in the dormitory. The data recorded are not processed.
Visitors must leave the dormitory upon commencement of quiet hours or upon request by an R.A., the porter, or by security personnel.
Overnight guest stay: a dormitory resident can make an arrangement with the dormitory administration to have a guest stay overnight provided that the roommate(s) of the host, if applicable, agree to such overnight stays and the hosting resident purchases a pass for his/ her guest. A pass for the guest is valid for the maximum duration of 48 hours unless the Dormitory Administration agrees for a longer stay. A hosting resident can make an arrangement for the overnight stay of one guest at a time. In exceptional cases the head of PUMS Dormitory Administration may agree for a longer stay of a guest at the rate of a pass. A resident may purchase up to four passes for his/ her guests per month. In case a resident purchases more than four passes, he/ she will be charged a regular fee for non-PUMS students/ employees for the each extra pass. Dormitory resident must make this arrangement with dormitory administration prior to the guest’s visit. During the guest’s stay, the hosting resident is fully responsible for the conduct of that guest.
Unauthorized persons: visitors to the dormitory who have not registered with the porter are in violation of dormitory regulations and can be asked to leave the dormitory property by the R.A.s, porters, and security personnel.
If a visitor or a guest causes a disturbance or otherwise breaks the rules on dormitory premises, he/she will be asked to leave, or, if uncooperative, he/she will be removed from the dormitory. Please note that the R.A.s, porters, and the security staff all have the full authority to act in such circumstances.
14) The hosting resident is entirely responsible for his/her visitor’s or guest’s behavior. Visitors or guests visibly under the influence of alcohol, or who otherwise pose a threat to others’ safety and/or security, have no right of entry to the dormitory and will be asked to leave the dormitory area.
Use of dormitory facilities
15) Dormitory residents, as well as student organizations, have the right to use any rooms designated for common use. Priority is given first to dormitory residents and then to student organizations. Without the approval of the head of the PUMS Dormitory Administration, the rooms cannot be used for any purpose other than the purpose designated by the University. A log book where students can register for the use of the common areas in dormitories, such as study rooms, is available in the porter’s office.
16) The use of dormitory facilities is strictly for residents of that dormitory and their registered guests only.
17) The laundry facilities in a particular dormitory are intended for the use of the residents of that dormitory only. Unregistered guests or residents of other dormitories are forbidden from using such equipment.
18) Dormitory administration is not responsible for any personal belongings left in public spaces.
19) It is not allowed to organize parties in PUMS dormitories. According to par. VII of the School Regulations for English Programs’ Students alcohol is banned at all times and under all circumstances in the University dormitory.
20) Occasional meetings/ gatherings may be organized with the agreement of roommates and neighbors.
21) Cleaning tools such as a mop and a bucket or a vacuum cleaner may be borrowed from the porter for use in the post-party clean-up.
Safety and security
22) Dormitory residents and their guests are obligated to follow all fire, health, and safety regulations in the interest of both their own safety and the safety of other residents living in the dormitories. They are also obligated to use the fire and safety equipment, or electrical and other devices according to their intended purposes. It is strictly forbidden to use any appliances in an inappropriate way, i.e., that causes danger to the user, other residents, or to University property, or that in any way compromises general safety and/or security, including tampering with fire detectors. Blocking the fire department access roads outside the dorm—as well as the fire exits, stairwells, evacuation passages, and corridors inside the dorm—and smoking is also considered to be the breaking of fire safety rules. Residents are charged with the costs of fire service attendance in case of setting on the fire detectors due to smoking in dormitory room, lighting candles etc.
23) Dormitory residents are obligated to immediately inform the R.A.s and the administration about any accident or serious illness involving their roommates.
24) Residents may not throw any items off the dormitory balconies or out of the dormitory windows.
25) Residents may not possess or store dangerous or flammable substances on University property. Such substances will be removed by University personnel.
26) Smoking is forbidden in all dormitory buildings.
27) The following activities are forbidden in PUMS dormitories:
a) using gas and electric cookers, as well as washing machines at places other than designated;
b) using electric kettles without a thermal safety cut-out mechanism;
c) using hotplates and any devices used for cooking in residents’ rooms;
d) using refrigerators with power capacity exceeding 200 W;
e) using any kinds of heaters and air conditioners;
f) unauthorized installing, repairing, or altering of the electrical, water, and gas connections and equipment;
g) changing of locks or installing new ones, as well as making duplicate keys;
h) installing and using other appliances, and devices that pose a threat to human health or life;
i) using, possessing, selling, or distributing of intoxicants and illegal drugs,
k) possessing any type of guns, especially firearms or pneumatic guns on dormitory property (including sports and collectors firearms);
l) running a business without the consent of the Resident Council, the head of the PUMS Dormitory Administration, and of the Chancellor;
m) storing in dormitory rooms and in common areas of any widely available commodities and goods whose purpose and quantity is suggestive of commercial purposes.
Residents faced with situations that may be health and life-threatening or otherwise pose a threat to dormitory safety and/or security should immediately notify University authorities onsite—R.A.s, porter, security staff—and/or the appropriate emergency services (the police, fire brigade, medical emergency service), if appropriate.
28) Keeping any pets—live animals of any kind—in a dormitory is strictly forbidden. Any student who keeps animals at the dormitory will be required to remove them immediately.
Upon finding evidence of any violations the University will take appropriate disciplinary action including suspension or expulsion.
29) Eligible students are admitted to the dormitory through the online registration system depending on room availability. Each student interested in obtaining dormitory privileges must complete an online application. Upon acceptance, all necessary formal matters are handled by the dormitory administration staff in conjunction with the Dean’s office located on ul. Jackowskiego 41 in accordance with the following rules:
a) dormitory reservations for incoming students are based on online applications that should be submitted in the University admissions system. The University guarantees accommodation in its dormitories to newly accepted students for one academic year only; students of higher years will be accommodated in case of vacancies, following the order in which the applications for accommodation were received;
b) dormitory assignments for incoming students are made according to the following criteria in the given order: 1) numbers of points achieved in the admissions process, 2) date of payment (the date the University bank account was credited with the payment is decisive) of the fees indicated in the acceptance letter;
c) dormitory reservations for following years are administered by the online system by April 30th of every academic year. For newly accepted students the deadline is appointed for July 31st of a given year. If a student fails to notify dormitory administration of their interest in room reservation for the next academic year by this deadline, the University will be unable to guarantee the room for the upcoming academic year and such a person must move out of dormitories by the end of July od a given year;
d) any changes pertaining to dormitory accommodation of the English Language Programs’ Students, except for the situations described in Item a) and b) as well as situations relating to renovations in dormitories (moving to another dormitory, switching dormitory rooms), are introduced by means of an on-line waiting list available on the University website for English-based Programs;
e) rules relating to dormitory accommodation of students with the status of leave of absence/ deferred students/ students who interrupted their studies are as follows:
– residents whose student status has been changed to leave of absence/ are deferred students/ who have interrupted their studies/ whose student status has been changed to half-time status etc. are required to notify the dormitory administration in writing about their student status change as well as about their plans to leave in the room just their personal belongings while they are away;
– for students leaving Poland the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee, both in case of leaving their personal items in the dormitory or the University Storage Room in accordance with the provisions defined in the Storage Room Regulations for Residents of Dormitories at Poznan University of Medical Sciences;
– the situation as described above cannot last longer than 6 months,
– upon coming back the student is required to register for the waiting list and is placed in a dormitory according to availability of rooms.
f) students moving into dormitories are required to pay three monthly payments even if they do not physically stay in the dormitory for that period of time. The first sentence does not concern students who resign from staying in the assigned room in the dormitory within 14 days from moving into the dormitory the latest. In such a case the dormitory fee is calculated daily based on actual number of days spent in the room by a student which means from the day of receiving the key to the room until the day of resignation and returning the key. The above mentioned rule does not apply to newly accepted students who reserved a dormitory room just for one month while registering on-line for dormitory accommodation at PUMS.
30) At the beginning of each student’s dormitory residency, he/she receives bedding and other items, such as a reading lamp, with the understanding that such equipment will be returned in satisfactory condition at the end of the dormitory residency. The resident is obligated to check the condition of the equipment upon receipt to ensure that it is in satisfactory condition and report missing items to respective dormitory administration office so that they can be replenished, but no later than within 48 hours from moving into dormitory. Any damaged or missing equipment or room damages should be immediately reported to the dormitory administration. If the damages are caused by the resident, he/she will become fully responsible for the damage through a deduction out of the security deposit. If such damages exceed the security deposit, then the responsible resident will have the charges billed directly to the student account and will be notified of these charges by the dormitory administration.
31) A single resident may occupy a double room only if he/she pays for two spots in that dormitory, and this arrangement is contingent on the availability of such rooms in the requested dormitory and provided that a resident receives an assignment to this type of room based on his/her waiting list registration.
32) In the case of dormitory rooms shared by two persons, the practice whereby one of the residents moves out and leaves his/her name as registered with the dormitory administration, so that the room in question appears to be occupied by two persons, is strictly forbidden.
33) When one roommate has not appeared in the dormitory or moves out of a double room, the second roommate:
a) for the following month has the right to stay in the room and pay the same dormitory fees as up until now,
b) upon receiving a consent from dormitory administration may stay in the room and pay for two spots,
c) is required to move to another shared dormitory room indicated by dormitory administration within no longer than two weeks from the time of receiving a notice from the administration or accept a roommate designated by dormitory administration to be placed in the room. In case a resident does not agree on the solution defined in item c), he/ she loses the right to be accommodated in the room two weeks after the resident was notified by dormitory administration of the necessity to be placed in a double room / accept a roommate.
d) still retains the right to stay in the room and pay the same dormitory fees as up until now unless dormitory administration presents him/ her an option to place a roommate in the room or to be moved to another shared room.
34) Dormitory residents are obligated to pay for all additional financial commitments, e.g., phone bills resulting from the use of the telephone exchange, as well as for heating and water bills. The process and the terms of payment are established by the dormitory administration. Failure to comply will result in deducting the outstanding charges from the resident’s dormitory deposit and in a possible expulsion from the dormitory.
35) Dormitory fees are announced at the University website. The monthly dormitory fees for newly accepted students are determined in the Attachment no. 1 to the student agreement with the University.
36) If a newly accepted student reserves a dormitory room (the choice of the dormitory is made by the University who has updated information regarding vacancies in particular dormitories), the student is required to pay a refundable deposit in the amount of 1500 PLN (one thousand five hundred PLN) to the University account. The amount is not the dormitory fee, but it is a safety deposit in case of potential damage done by the student or the dormitory fee arrears. The deposit is being settled after the student leaves the dormitory.
37) The deposit is payable in PLN by the deadline given in the letter of acceptance (applies to newly accepted students). Dormitory fee is paid to the designated bank account (individual sub-account) in PLN monthly and in advance by the 15th day of each month. Students moving into dormitories during an academic year are required to pay dormitory fees and security deposits by the 14th day of the month in which they started residing in dormitories.
38) The Erasmus students assigned to PUMS dormitories are required to put down the security deposit in the amount of one monthly rent in respective dormitory.
39) The student is required to inform the dormitory administration in writing if the student leaves the room for the summer period (June, July, August and September), and give the date of leaving and returning before leaving for holidays but by the end of June of a given academic year at the latest, under pain of being charged full dormitory fee for the summer period, should the student fail to do so. If the student stays in the room for the summer period, the student is required to pay regular dormitory fee for every summer month, and if the student only leaves his/her belongings in the room, but does not reside in it, the fee is equal to half of the dormitory fee.
40) For PUMS M.D. and Pharm.D. students in their last year of study undergoing part of their coursework (e.g. elective rotations or six-month traineeship in a pharmacy) abroad the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee. The students will be charged the standard dormitory fee for the time they were keeping their belongings in the dormitory rooms while away unless they provide dormitory administration with the official documents issued by the accepting institution and confirming the exact dates of the coursework completed abroad before going on electives/ traineeship.
41) For students with the status of leave of absence/ deferred students/ students who interrupted their studies/ half-time status etc. who are leaving Poland for up to 6 months, the fee for keeping their belongings in the dormitory rooms amounts to half the price of dormitory fee (as in item 29 e).
42) The student who moves out of the dormitory during the academic year, and who had already paid the full dormitory fee, is entitled to a refund. The dormitory fee refunds are issued only for the full months and only to students who do not have any unpaid fees. The refunds are given after the move-out from the dormitory is completed.
43) A dormitory resident is not allowed to change rooms without the permission of dormitory administration.
44) Dormitory fees for persons moving into or moving out of dormitories during a certain month will be calculated daily for the specific length of dormitory occupancy.
45) Dormitory administration may assign rooms during the summer break before the start of the academic year. This rule does not apply to students who are not eligible to reserve rooms during summer holidays as they are assigned to dormitory rooms exclusively through the online dormitory registration system.
46) Any belongings or personal items left in a room by a departing resident after the deadline for the resident’s move-out will be used for the benefit of the dormitory, provided that the departing resident had been notified and that 90 days have passed.
47) Under no circumstance is a resident to alter or repair anything that will change the aesthetics of his/her room. Any damages should be reported and the dormitory administration is responsible for fixing any damages in resident rooms. Residents will be held financially responsible for any damages and missing items or equipment in dormitory rooms. In case the identity of the person responsible for the damage(s) is not established, both room residents will be held financially responsible. The charges which include the worth of the missing equipment, or its repair, will be assessed and collected by the head of the PUMS Dormitory Administration in cooperation with the Resident Council.
48) Any currently enrolled students are eligible to sign up for the on-line waiting list, but dormitory assignments from waiting list can be made only after the University has provided dormitory accommodation to all its newly accepted students who registered for dormitory by the end of July of that particular year. The names of students who signed up for the waiting list are not invalidated with the end of an academic year. Dormitory assignments based on waiting list registrations are available between October 15 at the latest and April 15 of a given year according to availability of rooms in a particular dormitory.
49) As part of dormitory waiting list registrations for a single room the University introduces rules with a high priority on seniority:
a) all students in their last and second-to-last years of study (“senior students”) who apply for a single room get assigned on a strictly first-come, first-served basis,
b) all non-first-year persons that apply for a single room and who do not fit into the “senior students” group as described in Item above will be granted a room, but only after all current “senior students” defined in Item a) have had their requests granted,
c) no first year student will be assigned a single room unless the first two criteria described in Item a) and b) have been satisfied,
d) students in their last year of study undergoing part of their coursework (e.g. elective rotations) abroad who apply for dormitory accommodation will have priority over other students, but only after the University satisfies requests of all current first-year students.
Moving out of the dormitory
50) The resident who intends to vacate his/her dormitory room must provide the dormitory administration with a 14-day advance written notice. In cases where the resident fails to provide sufficient notice, then he/she pays the rent amount until the last day of the 14-day notice. The rule defined in this item also applies to the students in their last year of study. The additional confirmation from dormitory administration on the degree clearance slip required for the issuing of the diploma is available only after making all of the required payments by June 30th of a given year or by the estimated day of departure from the dormitory, not later than by July 31st of a given year.
51) When a resident moves out voluntarily or is evicted, he/she is obligated to return all of the bedding and equipment he/she had received during dormitory residency. The departing resident is also obligated to pay up any outstanding accounts and to leave the room in the same condition he/she had found it at the time of moving in. All room furniture must be returned to its original position.
The loss of the right to stay in a dormitory
52) The right to stay in a dormitory will be taken away under the following conditions:
a) a resident has not appeared in the dormitory without providing sufficient reasons within 7 days of the start of the classes for his/ her program in a given academic year;
b) a resident has lived in the dormitory for more than two months but has failed to pay for it despite having received at least two written notifications from the dormitory administration;
c) the administration withdraws permission for the resident to occupy a place in the dormitory;
d) gross infringement of dormitory rules and regulations;
e) a resident graduates from the University;
f) a resident is removed from the student list;
g) a resident is suspended in student rights.
The loss of dormitory privileges under Items (a) and (b) as well Items (e) – (g) as is automatic. Responsibility for enforcing this rule belongs to the head of the PUMS Dormitory Administration. Decisions pertaining to the loss of dormitory privileges described in Items (c) and (d) above, and to a possible extension of the period of time mentioned in Item (b) rest within the authority of the Vice President of Student Affairs.
53) The resident who loses the right to stay in a dormitory must return all equipment and vacate the assigned room, leaving it in a satisfactory condition, within 7 days of having been notified, or eviction by the administration will take place. In the following cases students cannot apply for a spot in a dormitory: failure to pay all the fees and additional costs of staying in dormitory; buying, selling or acting as a go-between in dormitory room trading; gross infringement of dormitory rules and regulations; or assignment to a dormitory on the basis of false personal data.
54) The three-strike rule
With respect to the enforcement of dormitory rules and regulations, the following policy has been implemented.
1. Those residents who have committed a minor infraction of dormitory rules will initially be given a first offense warning, which will be registered but no further disciplinary action will be taken for the first incident,
2. For the second minor infraction of the rules the R.A. Director and/ or dormitory administration employee will issue a report to the Dean’s office for the in English language programs, based on the explanations offered by the offender, accounts of at least two witnesses, including an R.A. Then, the resident will receive an official notice of infringement of the PUMS dormitory rules which will be retained in the student’s file forever.
3. Further failures to comply with University rules and regulations obligates the Dean’s office to apply to the Vice-President for Student Affairs to file a reprimand and remove the student from dormitory.
4. The examples of minor infractions include: leaving items in the hallway outside room door (shoes, garbage, etc.); repeated noise-making or engaging in other activities which disturb others; failing to cooperate with the dormitory administration, R.A.s, porters, or security personnel; leaving common areas, such as the kitchen, in unsatisfactory condition for others to use etc. Please note that this is not an entire list.
The University retains discretion of passing an opinion on the type of infraction (minor vs. major infraction) taking into consideration a report from dormitory administration, R.A.s, statements from other residents and if necessary damages caused by the resident.
5. In case of major infractions actions described in Item 2 or 3 will be taken, or alternatively the case will be forwarded to the Disciplinary Commission.
55) These regulations must be followed by all students in the English language programs at PUMS, as well as by students of other universities living in the dormitory, including the LLP Erasmus students, or similar.
56) Any cases which are not covered by these regulations are first addressed by the Residential Advisors; and if the issue in question escalates, forwarded to the Vice President of Student Affairs.
57) All cases of breaching these regulations, or of violating the common basic principles of living in the dormitory social setting, will be first addressed by the R.A.s, then the dormitory administration, and further by the Dean’s office for the English language programs; and they will consequently be resolved by an appropriate disciplinary action.
A violation of any dormitory rules and regulations committed while under the influence of alcohol or drugs or other intoxicating substances will be severely punished, and all such cases will be forwarded to the Disciplinary Committee.
58) The R.A.s act as mediators between dormitory residents and the University Administration. The dormitory residents are obligated to cooperate with the R.A.s, respect the dormitory regulations, and follow the R.A.s’ decisions.
59) The members of the R.A. team are obligated to intervene in all cases where the regulations are being violated.
60) The R.A.s along with the members of the dormitory administration are allowed to conduct unannounced, random room spot checks. In extraordinary life or health threatening situations room spot checks can be performed without the presence of an R.A. by two dormitory administration employees, including the manager of PUMS Dormitory Administration. The manager of PUMS Dormitory Administration is required to submit a protocol following each such spot check visit.
Missing Student Notification Policy
61) The University introduces a procedure related to the notification policy with respect to a missing student who is a resident of the student dormitory, according to which:
– A list that has been constructed of people and organizations whom students, employees, and other persons should contact upon the disappearance of a student after 24 hours have elapsed.
– The dormitory security and administrative personnel as well as the police must be immediately informed about a student’s disappearance.
– Each student may identify a contact person whom the Poznan University of Medical Sciences should notify within 24 hours from the time of learning about the student’s disappearance, provided that the student was determined missing by the dormitory security and administrative staff, and by the police.
– Students will be instructed that the contact information will be kept confidential, that it will be made available only to the authorized administrative personnel, and that it cannot be disclosed to anyone except for the law enforcement agencies involved in the search for the missing student.
– Students under 18 years of age will be instructed by the Poznan University of Medical Studies that the University will have to inform, besides the contact person selected by the student, also the student’s parent or legal guardian of the student’s disappearance within 24 hours from the time it was confirmed that he/she is missing.
– Students will be made responsible for keeping the dormitory administration informed of their absences from the dormitory that are longer than 24 hours.
The dormitory administration is the organization responsible for the notification process regarding any missing students who are registered dormitory residents.
Complaints and suggestions
62) In the cases where there is an issue of concern in the dormitory, the resident should alert the following authorities:
a) Residents faced with situations that may be health and life-threatening or otherwise pose a threat to dormitory safety and/or security should immediately notify University authorities onsite (administration, R.A.s, porter, security staff) — and/or the appropriate emergency services (the police, fire brigade, medical emergency service), if appropriate.
b) In the case of some non-threatening and non-violent situations or issues, like: roommate disputes; nuisance disturbances like parties, loud music or other noise-related matters; as well as in dealing with other less critical issues, we suggest that you try to resolve them peacefully at first by yourself. We suggest that you try to refrain from engaging the help of the R.A.s or any other administrative resources at a higher level. next, only if the matter could not be resolved by you, please involve the R.A.s or the dormitory staff as appropriate. We recommend that issues of lesser impact be handled initially by the dormitory resident.
c) If you cannot resolve the situation on your own, activate the R.A. system by contacting an R.A. in your dormitory. The R.A. will then take over the situation and try to address it.
d) The R.A. system will escalate the situation to the appropriate University authorities if necessary.
e) Complaints should be made in writing if possible so that there is a record of the complaint. Anonymous complaints are difficult to follow up on because the information concerning the incident cannot be properly collected from the complainant. Please rest assured that complaints will be treated as strictly confidential.
f) The R.A. system does not handle such matters as room assignments, room or equipment repairs, or dormitory payment issues. You may ask an R.A. for advice on these issues, but they are usually handled by the dormitory administration. In general, the Dean’s office and the dormitory administration are not to be contacted directly by dormitory residents for help with other types of problems except for emergency circumstances.
63) Dormitory residents have the right to make any suggestions or share ideas concerning dormitory operations or the functioning of the R.A. system. Such suggestions should be submitted to any R.A. and/or to any authorized member of the student organizations that are part of the English language programs at the University of Medical Sciences (English Programs’ Student Union—EPSU). Then, the R.A.s and/or the representatives of those student organizations will take proper steps to address residents’ ideas or concerns.
64) Any serious offenses, which include but are not limited to sexual assault, battery, racial discrimination, and financial disputes, will be subject to disciplinary action and in case the offense will meet the legal/statutory criteria of a crime respective enforcement authorities will be notified. Dormitory residents may initially ask an R.A. for assistance in contacting University administration, security personnel, and/or the police, but otherwise these matters lie outside of the scope of the R.A. responsibilities.
65) In the case of issues that cannot be resolved by the above regulations, we follow the Dormitory Regulations for the Poznan University of Medical Sciences.
We are very grateful to the PUMS students and staff who in concert with the dormitory management authorities have richly contributed to the content of this document. Please keep in mind that this is a document-in-progress and we welcome the ideas, comments, and suggestions from all concerned parties. We hope it will enable us to support our students in their dormitory life, their home away from home for the duration of their studies in Poznan. Please direct your comments to the e-mail address firstname.lastname@example.org.